The accounts payable clerk adds record the supplier invoice file

Expenditure Cycle
When an inventory item falls to the recorder point, a purchase requisition is automatically generated and printed on the terminal in the purchasing department. The purchasing clerk select suppliers and prepare a purchase order. One copy of the purchase order is sent to the supplier and another copy is sent to the receiving department. The purchasing clerk then adds a record to the open/closed purchase order file through an update program in the data processing department.

When the receiving clerk receives the delivery from the supplier, the clerk reconciles the items with the packing slip and the purchasing order. After the reconciliation, the receiving clerk prepares a hard-copy receiving report recording the quantity and quality of the goods received. One copy of the receiving report accompanies the items to the warehouse and another copy is filed in the receiving department. Using the department terminal, the receiving clerk adds a record to the digital receiving report file. The system then automatically closes the purchase order. Upon receiving the items, the warehouse clerk updates the inventory subsidiary ledger through the terminal in the warehouse.

HI5019 Strategic Information Systems for Business and Enterprise Individual Assignment

Page 3 of 5 Staff members submit the two copies of material requisitions to the warehouse in exchange for the materials. If additional materials are needed beyond the standard quantity, the supervisor issues additional material requisitions. As the production is completed in each work centre, the staff members send the move ticket to cost accounting to the mark the completion of that phase of the production batch. Staff members also record labour time spent on each batch on hard-copy job cards, which they send to cost accounting. Finally, upon completion of the batch, the work centre supervisor closes the open work order file.

The report should be grounded on relevant literature and all references must be properly cited and included in the reference list.

Marking criteria

Marking criteria

	2%
Analysis of physical internal control weaknesses in the expenditure cycle

	2%
Research quality

Page 4 of 5 Marking Rubric

Page 5 of 5

Presentation /2		Report included all elements and was well presented. Writing flowed clearly and sections were linked effectively.	Referencing was in accordance with guidelines. English was used effectively with few errors present.	Report included most elements and was adequately presented.	Referencing was not entirely in accordance with relevant guidelines. Basic English was used with errors present.
Research Quality /2					Little or no peer-reviewed journal references were included and these were rarely used to support discussion effectively.

HI5019 Strategic Information Systems for Business and Enterprise Individual Assignment