The purchasing goods and supplies for the college
Your approval on this matter is important so that we can proceed the hiring process as soon as possible. Please do not hesitate to contact me if there is any consequences or queries by email.
Thank you for your kindness consideration and corporation.
Dear HR Manager,
Appreciated for taking time to read my letter regarding the required staff that we need to recruit for our college. A big wish that you can seek the approval of the positions required for the expansion as per the scenario information from our CEO.
Please do not hesitate to give me a call at 0403366180 if there is any consequences or queries.
Thank you for your kindness consideration and responds.
Dear team,
The purpose of the new policy is to provide a clear guidance for the procurement of goods and services, valued under $150,000. Please make sure that all purchase is made accordingly.
All quotations which have been requested from suppliers, all unsuccessful bidders will be notified in writing
The procedures used must be and able to withstand public observer
20 student computers for workstations
4 printers with scanning capability and Wi Fi connection
100 pens (with College logo)
5 staplers
2 weeks
Please do not hesitate to contact me if there is any consequences or queries by email.
This is to provide a clear guidance for the purchasing of goods and services with the values under $ 150,000. The policy will helps King Edward VII College to ensure the best value for money wise, management practices, legislative compliance, transparency, honesty and environmental performance.
Policy objectives.
Purchasing procedures have to be an open competition and no individual supplier should be given advantage over others
All quotations which requested from suppliers, all unsuccessful bidders will be notified in writing
The degree of detail with which purchasing is performed depends on the value, complexity and sensitivity of goods and services that purchased. When putting a purchase of products into consideration, value for money helps in ensuring that significant amount of money is saved and this will helps in boosting the profitability index.
Conflict of interest
Good and services up to $ 5,000
Minimum of 2 verbal or internet-based quotations are to be sought except :
A list of organisations submitting quotations, costs, details and delivery details
In any instance where quotation accepted is other than the lowest received, the reason or reasons for accepting that quotation
The following procedures that need to be applied when calling quotation :
Minimum of 3 quotations submitted and filed. Where 3 written quotes cannot be obtained, the reasons are to be documented
Goods and Services over $50,000 and up to $ 150,000
Procedures to be applied when calling quotations:
Quotations must be delivered or forwarded to the specific Purchasing Officer and by a specific date. A schedule of quotations received will be prepared.
All quotations will be evaluate by Purchasing Officer and the it has to be evaluated against the elements and fully documented. The Evaluation Officer or committee will complete a Quotation Record Form and attach associated documentation, including the Schedule of Quotations, signed Declaration of Interest Form, detailed deliberations and final recommendation.