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BSBMGT605 Provide Leadership across the organization

Assessment Task 1- Case Study and Presentation

Communicate organisation mission and goals

Assessment description

Using the workplace case study scenario information provided, you will address expectations of an organisation to investigate incidents in accordance with legal and organisational requirements. You will also address expectations to communicate organisational mission and goals to internal stakeholders by presenting to managers. Then you will make a presentation to stakeholders using your leadership skills. 

Assessment instructions

  1. Review the simulated business documentation, including policies and procedures, in

Appendix 1: Max Lionel Realty. Review templates contained in Appendix 2: Assessment Templates for possible use or adaptation in completing assessment task requirements.

  1. Review the information in Scenario 1 below and fill out an incident report in connection with the WHS incident. Complete a risk assessment based on the information provided by the HR Manager in the scenario. Update the organisational risk register.
  2. Review the information in Scenario 2 below and prepare a presentation on the managers’ WHS responsibilities. The assessment task is due on the date specified by your assessor. Any variations to this arrangement must be approved in writing by your assessor.
  3. Deliver your presentation of 10-15 minutes
  4. Complete the following assessment task activities during the allowed assessment date/s and time/s.
  5. The assessment task is due on the date specified by your assessor.
  6. Any variations to this arrangement must be approved in writing by your assessor.
  7. Submit your work with any required evidence attached.
  8. See the specifications above for details of submission requirements.
  9. Time allowed for the assessment task is 4 hours.

Specifications

You must plan and deliver a presentation to managers and submit:

  1. incident report
  2. risk analysis
  3. updated risk register
  4. presentation notes, PowerPoint slides, etc.

Performance objective

You will demonstrate knowledge and skills required to communicate organisational mission and goals.

Assessment context

Simulated work environment. This assessment will be conducted within the training facility in the specific training room allocated for the trainee/s during the training sessions planned for assessment using simulated workplace scenario with the access to materials and equipment facilitated by your assessor.

Required resources

  1. Assessment task 3, assessment instructions and case scenario in Appendix 1 2. Computer with Internet access and word-process software (MS Word) 3. Workspace, table, chair and stationery and access to:
  2. relevant legislation, regulation, standards and codes
  3. relevant workplace documentation and resources
  4. case studies and, where possible, real situations
  5. interaction with others.

Your assessor will be looking for:

  • how you encourage others to adopt business ethics and build their commitment to the organisation
  • clear communication of the organisation’s objectives, values and standards to stakeholders and the type of media and language used
  • how you facilitate consultative decision-making with stakeholders
  • the application of business ethics to leadership
  • an explanation of the impact of legislation when providing leadership
  • an explanation of the organisation mission, purpose and values
  • how application of leadership styles support organisational objectives, plans and strategies.

Your Task

Using the case study in the appendix, complete the following activities:

  1. Review the information in Scenario 1 below and fill out an incident report in connection with the WHS incident.
  2. Complete a risk assessment based on the information provided by the HR Manager in the scenario.
  3. Update the organisational risk register.
  4. Review the information in Scenario 2 below and prepare a presentation on the managers’ WHS responsibilities. Ensure you:
    1. explain the organisation’s mission, values and strategic directions
    2. explain the link between the organisation’s objectives, standards, relevant legislation and the responsibilities of managers and agents for a safe workplace
    3. state expectations of managers in a way designed to build commitment and support by managers; use persuasive language and deploy an appropriate leadership style
    4. use appropriate media to achieve objectives of presentation.
  5. Deliver your presentation.
  6. Submit documentation as per specifications above.

Appendix Case Study Scenarios

Scenario 1

You are the Operations General Manager at Max Lionel Realty (MLR). You are responsible for the day-to-day running of the company. You oversee the coordination of activities that occur within the Residential, Commercial, and Investments branches of the company. You are responsible for overseeing projects which affect operations of the organisation as a whole. You work with the HR manager to coordinate systems and projects to achieve cooperation and coordination across the company.

WHS Incident

A WHS incident recently occurred at the Commercial office of Max Lionel Realty. Although it is the Commercial Manager’s responsibility to investigate WHS incidents, they have not done so. You decide to step in. In accordance with the recently implemented WHS management system you must:

investigate incidents

complete an incident report

perform risk assessment update risk register.

The records you create of the incident need to be submitted to the HR Manager (assessor) for storage as per records management policy.

Details of the incident

Last Wednesday, a client who was running late decided to leave through the emergency exit and stairwell, falling and breaking her wrist.

The exit door was blocked by boxes of paper.

One of the agents heard calls for help, managed to open the exit and helped the client.

Not realising what had happened, or the seriousness of the accident, the agent criticised the client’s high heels, implying that such a thing would never happen to a man: ‘Any sensible woman would take the lift’.

The client was humiliated.

The client was taken to the Royal Women’s Hospital by ambulance.

She is threatening to sue MLR for injuries, loss of income and mental trauma.

Scenario 1 (continued)

  • Another agent noticed a strange odour and an oily substance on the stairwell.
  • This agent reported the incident verbally to the Commercial Realty Manager.
  • This incident has only just become known to the HR manager, who has been contacted by both the client’s lawyer and the Office of the Human Rights Ombudsman.
  • Several incidents in which managers have failed to undertake WHS management system responsibilities have occurred recently. For example, recordkeeping has been incomplete.
  • Consultation with agents, WHS committee meetings have not occurred.
  • The organisation’s original target was to reduce the number of WHS incidents by 25%; however, after initial success, enthusiasm for the system has worn off and incident rates are only just lower than they were when the system was initiated.

Scenario 2

You are the Operations General Manager at Max Lionel Realty. You have recently investigated a serious WHS incident.

You have determined that the incident may represent a systemic breakdown in compliance with the organisation’s WHS management system. This system has only recently been implemented and clearly the requisite practices have not been embedded.

Your legal and ethical responsibility is clear. You have a legal and ethical responsibility as a manager to minimise workplace hazards. Moreover, in accordance with organisational change management processes, you need to ensure organisational support by regularly reviewing compliance and acting immediately to intervene to ensure organisational objectives and minimise risk. 

You need to ensure managers are aware of and comply with the following responsibilities under the WHS management system and WHS legislation:

consult with agents on WHS issues to continually identify any potential risks

regularly conduct WHS committee meetings to address risk across the organisation

regularly assess potential workplace hazards

act proactively to reduce risk

update the risk register (Template attached).

You have decided to prepare a presentation to managers to ensure compliance. 

Your objective is to ensure a smooth implementation of the WHS management system. Accordingly, you don’t want to single out or embarrass any one manager. Rather, you want to ensure enthusiastic support by underscoring the importance of implementation of the WHS management system with respect to Max Lionel’s mission and organisational goals. You will need to ensure you demonstrate and support ethical attitudes and practices.

Assessment Task 2 - Project and Role-play Influence, build and support teams and individuals

Assessment description

Using the workplace scenario information provided, you will plan the implementation and resourcing of an organisational change strategy, conduct a workshop and consult with various stakeholders, and implement a key part of the change strategy. At all stages, you will build support for the implementation and lead and support a team of managers to implement a change strategy.

Assessment instructions

  1. Review the simulated business documentation, including policies and procedures, in Appendix 1: Max Lionel Realty. Review templates contained in Appendix 2: Assessment Templates for possible use or adaptation in completing assessment task requirements.
  2. Review the scenario information below and complete the activities of your task.
  3. The assessment task is due on the date specified by your assessor. Any variations to this arrangement must be approved in writing by your assessor.
  4. This task requires you to meet with your manager (assessor) in a role-play and also conduct a workshop to stakeholders (assessor and trainee mates)
  5. Complete the following assessment task activities during the allowed assessment date/s and time/s.
  6. The assessment task is due on the date specified by your assessor.
  7. Any variations to this arrangement must be approved in writing by your assessor.
  8. Submit your work with any required evidence attached.
  9. See the specifications above for details of submission requirements.
  10. Time allowed for the assessment task is 4 hours.

Specifications

You must:

  1. meet with CEO (your assessor) to approve change strategy 2. Conduct a workshop for managers on the change strategy 3. submit:
  2. action plan for implementation
  3. budget
  4. communication plan
  5. drafts of evolving planning documents
  6. agenda
  7. team roles and responsibilities document
  8. team budget
  9. workshop notes.

Document

Assessment Task 1-2-3 - BSBMGT605 Provide Leadership across the organisation

Page 8 of 17

Date created: September 2019

Date implemented: September 2019

Date reviewed: April 2020

Responsible by: Coordinator

International College of Melbourne | CRICOS: 03416G | TOID: 41136 | admissions@icm.edu.au | www.icm.edu.au

Performance objective

You will demonstrate knowledge and skills required to influence groups and individuals and skills required to build and support teams.

Assessment context

Simulated work environment. This assessment will be conducted within the training facility in the specific training room allocated for the trainee/s during the training sessions planned for assessment using simulated workplace scenario with the access to materials and equipment facilitated by your assessor.

Required resources

  1. Assessment task 3, assessment instructions and case scenario in Appendix 1 5. Computer with Internet access and word-process software (MS Word) 6. Workspace, table, chair and stationery and access to:
  2. relevant legislation, regulation, standards and codes
  3. relevant workplace documentation and resources
  4. case studies and, where possible, real situations
  5. interaction with others.

Your assessor will be looking for:

  1. how you communicate and inspire the trust and confidence of others and ensure their cooperation and support
  2. how you explain business ethics and their application
  3. how your knowledge of leadership styles and their application supports the organisation
  4. an explanation of the impact of legislation, codes and by-laws relevant to the organisation’s operations
  5. how you incorporate the organisation mission, purpose and values into your plan how you describe the organisation objectives, plans and strategies in your plan
  6. how you discuss, initiate and implement the organisational change processes.

Document

Assessment Task 1-2-3 - BSBMGT605 Provide Leadership across the organisation

Page 9 of 17

Date created: September 2019

Date implemented: September 2019

Date reviewed: April 2020

Responsible by: Coordinator

International College of Melbourne | CRICOS: 03416G | TOID: 41136 | admissions@icm.edu.au | www.icm.edu.au

Your task

Using the case study information in the appendix, you are required to undertake project work and role-play completing the following task activities:

  1. Develop action plan for implementation of the change strategy.
  2. Develop a budget for the strategy.
  3. Develop a communication plan for the change strategy.
  4. Arrange a time to meet with CEO (your assessor) to discuss planning. Meet with CEO (your assessor) and during this meeting you are required to:
    1. employ appropriate leadership style
    2. discuss plans and budget and gain support
    3. explain how plans meet organisational, legal requirements, etc.
    4. explain how communication plan accounts for needs of internal and external groups. Explain what approaches will be taken to ensure the organisation is reflected positively in the media.
    5. discuss modes of communication (e.g. presentations, flyers, posters, training notes, etc.) in implementation plans
    6. explain how plans align to organisational risk management plans; for example, explain how the change strategy mitigates certain risks outlined in the risk register
    7. discuss the approach to be taken in upcoming consultation with managers (key part of implementation).
  5. Revise plans/budget based on consultation with CEO. Keep drafts of plans to provide evidence of consultation and continuous improvement.
  6. Consult with managers (individuals chosen by your assessor to play the roles of managers) to implement part of change management strategy (inform managers of change processes, gain support, seek feedback and suggestions for improvement). Ensure you:
    1. employ an appropriate leadership style
    2. model and encourage ethical behaviour.
  7. Revise plans/budget based on consultation with managers. Keep drafts of plans to provide evidence of consultation and continuous improvement.
  8. Develop agenda for workshop and arrange time to meet with managers to workshop implementation of agent training. Arrange for the assessor to observe workshop.
  9. Lead team workshop with managers. Ensure you:
    1. set and complete objectives for workshop; determine how to ensure effective training of agents
    2. assign roles for each manager
    3. model ethical behaviour and encourage ethical behaviour in team
  1. use an appropriate leadership style to achieve objectives
  2. discuss organisational requirements such as legislation
  3. provide support for team as team generates ideas for how to produce effective training
  4. model innovative methods to generate ideas for training agents and achieving training objectives; for example, brainstorming, fishbone diagrams, 8Ps, flowcharting
  5. discuss, suggest, demonstrate and encourage innovative approaches
  6. provide constructive criticism, advice
  7. discuss leadership styles to be employed by managers in training
  8. discuss budget for training
  9. take notes from workshop to evidence participation.
  1. Submit documentation as per specifications below.

Appendix Scenario

You are the Operations General Manager at Max Lionel Realty (MLR). The CEO, Max Lionel, has asked you to initiate and implement a change strategy to improve organisational culture and ensure ethical and legal compliance of agents. Key outcomes of the strategy will be:

  • development of an ethics charter for the business based on WHS responsibilities and

Real Estate Institute of Victoria (REIV) Code of Conduct

  • revisions made to existing policies and procedures to incorporate use of charter by agents
  • training for managers and agents on use of charter, WHS responsibilities and legal/ethical responsibilities.

Previous needs analysis for this strategy has uncovered characteristics and requirements of various groups and stakeholders:

Agents (40)

Clients

Tenants/wider community

under stress; time-poor

highly trained and competent in selling and managing real estate

unaware of legal, ethical requirements; just want to please clients

even if aware, have no idea how to apply to daily client practice

unclear on overall strategic aims of MLR culturally diverse.

cynical: e.g. ‘Why do I have to pay attention to MLR’s

internal business? I just want them to manage my property’

time-poor

not sure of MLR obligations and commitment to best-ofbreed client service and ethical practice, REIV Code of Conduct

feel that it’s the agent’s obligation to fill rental/lease properties according to client wishes: e.g. ‘I choose who lives in/leases my property’

culturally diverse.

sometimes feel discriminated against on basis of: 

○ lifestyle

○ family status

○ cultural background ○ income, etc.

residential agents have been rude or insensitive on occasion: e.g. ‘You wouldn’t treat your rich clients or investment partners this way’

do not feel they are adequately consulted

residential/commercial agents/clients have let themselves in without consultation

inspections are sometimes unannounced

feel that the real estate business is crooked

culturally diverse.

The following resources are available from preferred suppliers, Ace Consultants:

Human resourcing

Cost

Developer/writer

$120/hr

Advertising and promotions consultant

$150/hr

Quality assurance person/editor

$120/hr

WHS trainer/facilitator

$120/hr

Anti-discrimination trainer/facilitator

$120/hr

Mary Stewart (WHS consultant)

$150/hr

John Ng (CPA)

$150/hr

Pat Lee (Lawyer; anti-discrimination expert)

$150/hr

Other resourcing

 

Off-site training room (catered ) with space for ten people

$400/hr

Promotions package: email, social media, trade magazine placements, local newspaper copy

$4000

The total budget for the change strategy: $12,000 You will need to: 

  • develop a draft action/implementation plan for the implementation of the strategy, including all activities to be undertaken and timelines for entire project
  • develop a draft communications plan for internal and external stakeholders
  • consider resourcing requirements and develop a draft budget
  • consider modes of communication and outline new technologies which would benefit promotion of plan
  • include in action/implementation plan (and communication plan) a meeting with managers as a key part of building support for change strategy and gaining input
  • meet with CEO to approve draft planning documents
  • meet with managers to present draft strategy and gain input.

Managers have now been trained in WHS and ethics. It has been decided that managers will train their agents. 

Training objectives for agents

WHS: Identify relevant legislation, standards, codes, etc.

Fill out incident reports.

Perform risk assessment.

Fill in risk register.

Ethics: Identify relevant legislation, standards, codes, etc.

Use ethics charter: ensure clients, tenants, etc. are aware of charter (revised customer service procedures mandate that agents must ensure awareness).

Follow REIV code of conduct: ensure honesty.

Act in non-discriminatory manner with clients/tenants.

Managers will be accountable for planning and delivering training, assessing individual competence, periodically reviewing effectiveness of training, and considering ethical and WHS performance as part of periodic agent performance management, in accordance with company policy.

In addition to preferred suppliers, the following costs are associated with resources:

Resource

Cost

Managers

$120/hr

Training rooms

$100/hr

Paper

$0.50/sheet

Projector

$100/day

All other training resources will be at your discretion and obtained in accordance with the MLR procurement policy.

You will need to:

  • meet with managerial team to discuss training and develop training/information sessions for agents according to agent needs
  • assign roles for training
  • demonstrate encouragement and support for team and create positive work environment
  • demonstrate innovative approaches encourage innovative approaches to training.
  • prepare budget for team based on stated needs.

Assessment Task 3 Report (and answers to Questions) Demonstrate personal and professional competence Assessment description

This task has two parts as Part A and Part B. Part A you are required to develop a plan and write a report setting out personal and professional goals in a professional development (PD) plan. Then you will obtain third-party verification of participation in networking or professional development to achieve goals set out in your PD plan. You will submit a reflection on your personal development. For Part B, you are required to write answers to 6 questions demonstrating your knowledge on leadership.

Assessment instructions

  1. Reflect on your leadership skills in the context of the work you completed in Assessment Tasks 1–3. This will be a self-assessment exercise
  2. Write answers to 6 questions in Part B.
  3. The assessment task is due on the date specified by your assessor. Any variations to this arrangement must be approved in writing by your assessor.
  4. Submit this document with any required evidence attached. See specifications below for details.

Specifications

You must:

  • plan professional activities in PD plan and perform three activities.
  • submit:

○ professional development plan ○ a written reflection.

○ Answers to 8 questions (Part B)

Performance objective

You will demonstrate knowledge and skills required to demonstrate your leadership, personal and professional competence.

Your Task Part A - Report

  1. Reflect on your leadership skills in the context of the work you completed in

Assessment Tasks 1–3. This will be a self-assessment exercise, so questions you should ask yourself include the following.

  1. What did I do well?
  2. What areas need improvement?
  3. Did I engage all stakeholders?
  4. Did I display ethical conduct? If so, how/how not?
  5. How was my leadership style appropriate for the tasks?
  1. Once you have established areas for improvement, determine how this will occur by developing a professional development plan. Questions to ask yourself will include the following.
    1. What are my objectives?
    2. What are the priorities for achieving these?
    3. What activities do I need to undertake to achieve my objectives?
    4. What resources do I need?
    5. What are my timelines?
  2. Identify three professional development activities in your PD plan (for example, training, networking or professional development) designed to achieve goals and overcome weaknesses set out in your PD plan. Ensure you are able to perform the activities within the allotted assessment time.

Note: Ensure you gather third-party verification of participation and performance in at least three activities, including at least two activities involving networking. Use reports from three different third parties.

Acceptable third parties include: your managers, superiors, trainers and assessors (for additional training undertaken), industry peers (for networking undertaken).

  1. Complete a written reflection detailing:
    1. answers to reflection questions in step 1 above
    2. how you will continue to develop your skills and knowledge through professional development and networking.
  2. Submit documentation as per specifications below.

Your assessor will be looking for evidence of:

  • how you have demonstrated leadership, i.e., communicated and inspired the trust and confidence of others and ensured their cooperation and support
  • how you established networks and developed skills to ensure support from key groups and individuals for concepts/ideas/products/services
  • how you demonstrated knowledge of business ethics and their application.

Part B - Written Questioning

Write answers to the following 8 questions:

  1. Define ‘leadership’ across organisation using your own words
  2. Identify at least three main types of leadership styles and briefly explain how you apply them across organisation
  3. Explain the organisation’s mission, purpose and values
  4. Explain business ethics and their application to leadership (approx. 250 words)
  5. Outline at least three main types leadership styles and their application in supporting the organisation’s mission, objectives and values
  6. Explain the impact of legislation in providing leadership in the organisation
  7. Using your own words, describe
    1. organisation objectives,
    2. organisation plans and
    3. strategies
  8. Explain organisational change processes.