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Fundamentals of project management

1. INSTRUCTIONS:

Read the case scenario below and complete the instruction according to the criteria and structure provided.

Your organisation is currently building a new training room and you have been asked to report on this project within your department.

  • Use the framework below to analyse and report on how the project is being run.
  • Evaluate and report on the following in your organisation.
  1. Introduction

A detailed introduction that provides the background to the project, the environment, and the industry the organisation operates in.

  1. Project initiation
  • What was the need, opportunity or problem that the project had to address?
  • Who are the stakeholders in the project?
  • How was the project selected?
  • Draw a project charter.
  • Draw an RFP and a statement of work.
  1. Project scope
  • Define the project scope.
  • Provide a scope statement.
  1. Project quality
  • Discuss project quality planning.
  • Discuss the finding of the following possible or actual costs associated with the following:
  • Cost of poor quality.
  • Cost of quality.
  • Cost of doing nothing different.
  1. Work breakdown structure
  • Draw a WBS of at least 4 levels.
  1. Gantt chart
  • Draw a Gantt chart and indicate the major milestones of the project.
  1. Project communication
  • Prepare the project communication plan.
  1. Project risk
  • Carry out a risk assessment plan and contingency plan.

BEFORE SUBMITTING YOUR DOCUMENT FOR ASSESSMENT:

Review you answers to ensure that you have addressed all aspects asked for in the questions and instructions.

2. Marking guideline

Broad area of focus

Specific area of focus

Mark allocation

1) Introduction

The introduction is aligned to the intended project and introduced to the department.

10

2)Project initiation

What was the need, opportunity or problem that the project had to address?

10

 

Who are the stakeholders in the project?

5

 

Draw a project charter.

10

 

Draw an RFP and a statement of work

5

3)Project scope

Define the project scope.

3

 

Provide a scope statement.

2

4)Project Quality

Discuss the project quality planning.

5

 

Discuss the finding of the following possible or actual costs associated with the following:

 
 

Cost of poor quality.

5

 

Cost of quality.

5

 

Cost of doing nothing different.

5

5)Work Breakdown structure

Draw a WBS of at least 4 levels.

5

6)Gantt Chart

Draw a Gantt chart and indicate the major milestones of the project.

10

7)Project Communication

Prepare the project communication plan.

5

8)Project Risk

Carry out a risk assessment plan and contingency plan.

15

 

Total

100