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SITXFIN003 Manage Finances Within a Budget

Assessment A – Short answer

Instructions

· You are required to answer all questions.

· Read each question carefully. Ensure you have provided all required information.

· On completion, submit your assessment via the LMS to your assessor.

· These questions assess the knowledge evidence required for this unit.

· Should you require ‘reasonable adjustment’ to complete this assessment, discuss the options with your assessor prior to attempting the task. Reasonable adjustment means modifications or changes that give you the same opportunities in training as a person without a disability.

· Your assessor will discuss the conditions of assessment, e.g., open or closed book, time limits for completion, etc., with you prior to attempting this task.

· To be deemed satisfactory in this task you are required to answer all questions correctly. Your assessor will determine how many attempts are allowed for each question.

· You will require access to the learner resource for this unit, the internet and a computer (if submitting via LMS) or a pen (if submitting hard copy).

Q1: When owning and operating any business, whether it’s a café or a pool-cleaning business, it’s very important that you know exactly what your income and expenditure are. Is your business making money or not? List eight financial records that will provide you with this information.

Q2: Of the many financial records you can reference (refer to Q1), which documents would you access if you needed to work out …?

How much I am paying my staff

Items purchased using a credit card

Amount paid to my suppliers

Cash flow through the business via deposits and withdrawals

Q3: There are many different types of budgets to suit the different types of business operations. List the eight types of budgets you could use.

Q4: Operational/departmental budgets are generally short-term budgets which forecast revenue and/or expenses. List four documents that will help give you a clear understanding of where your business is at this moment in time. Explain using examples.

Q5: What is a cash flow budget and what is it used for?

Q6: Most financial and statistical reports focus on key areas of the business: sales, revenue, expenses and performance. The information provided varies based on the type of report, its focus and who it will be distributed to.

Complete the table below with three examples of statistical information required for the following reports.

Daily revenue summary for front office of a hotel

Weekly budget performance report for a kitchen

Monthly revenue report for a travel agency

Monthly sales analysis report for a reception centre

Q7: What are the four main reasons budget deviations occur?

Q8: What factors do you need to consider when deciding whether or not a budget deviation should be investigated further?

Q9: List four options you might consider to help manage budget deviations effectively.

Q10: What is a budget and how does it help a business achieve its goals?

  • Definition
  • Purpose

Q11: What is the difference between a fixed (static) and flexible (variable) budget?

Q12: What are the formulas used to calculate a budget variance and a budget variance percentage?

Q13: Check the figures in the sales budget below. Which department’s figures have been calculated correctly? Apply your understanding of how brackets are used to represent positive and negative variances when checking the figures for accuracy.

Sales

Actual $

Budget $

Variance $

%

Bistro

35,000

45,000

(10,000)

(22.22)

Public bar meals

9,000

8,000

1,000

12.25

Club bar meals

8,000

9,000

1,000

(11.11)

Q14: Indicate if the following budget results are a favourable or unfavourable result.

Actual income is above budget

Actual income is below budget

Expenses are above budget

Expenses are below budget

Q15: What information might you need to include when preparing a statistical or financial report for your supervisors in a suburban hotel which has multiple departments? List five examples.

Q16: What information might you need to include when preparing a formal statistical report for the management team of a large events or reception centre? List five examples.

Q17: How can you present reports to enable informed decision-making?

Q18: How do you know when to complete reports?

Q19: What do the following terms mean?

  • Financial viability
  • Profitability
  • Liquidity

Q20: List three main methods businesses use to increase their profits.

Q21: List two ways you can promote awareness of the importance of budget control.

Q22: How does promoting the importance of budget control help you achieve team or work area goals?

Q23: How does trend analysis help identify areas for improvement in budget performance?

Q24: What are two questions you should be asking when assessing existing costs and resources?

Q25: What approaches or possible options can you investigate further to control and improve the management of expenses in a business?

Q26: What approaches or possible options can you investigate further to control and improve the management of payroll expenses in a business?

Q27: List three approaches or possible options you can investigate further to control and improve the management of accounts payable in a business.

Q28: What is a budget cycle? List the three common cycles used and their dates.

Q29: Explain how the features of accounting software programs can assist you to manage budgets.

Q30: What is one benefit of using computerised systems to maintain financial records?

Q31: There are four basic types of expenses you record in financial documents to ensure accurate monitoring. Describe and give one example for each type.

  • Fixed costs
  • Variable costs
  • Direct costs
  • Indirect costs
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