Bco5501 Business Process Engineering Answers Assessment Answers

A Sales Person discovers that a client has a requirement for a specific material and advises  Procurement that sufficient stock needs to be purchased and received by a specific date. Procurement will identify a supplier of the material and raise a Purchase Order for the required quantity. The Sales Person is then advised that the material has been ordered. In some cases, however, an alternative action is required:

(1)Procurement discovers that they are unable to purchase the material and receive it on time. In this case, the Sales person is advised that the material cannot be received on time and the Sales Person must decide whether to proceed with the purchase or not.

(2)Procurement is unable to find a supplier for the material; the Salesperson is advised that the material is unavailable.  

(3)Procurement cannot purchase the specified material but identifies possible replacement for the material. If the Sales Person accepts the replacement. Procurement adds the new material to master data and a Purchase Order is raised. The Sales person is then advised that a Purchase Order has been raised.

Answer:

Introduction

The migration of existing data to a new SAP system from existing legacy system is very important to the success of a new ERP implementation strategy. The legacy system data might be unsatisfying thus not meeting the standards set in the new scheme. The amount of types of data to move should be consolidated and modified to meet the requirements of the new SAP system. This is known as data cleansing. Proper skill, planning, and seamless execution of before-data relocation research, data relocation, and after-data clean-up to new SAP software from start to finish is crucial and should only be managed by the most skilled subject matter experts. This approach will is imperative to RR’s ERP implementation success.

ERP systems incorporate and unifies all data and developments of an institute. A typical ERP achieves its integration by using various mechanisms of computer software as well as hardware.  It’s famously known for using unified database to store data for the countless scheme units. At an organization it can be viewed as the system to run and handle all the daily works and data on daily basis with full efficiency and escaping the data redundancy. An ERP software key element is to modernize and incorporate tasks, data flows and procedures in a creativity.  ERP main work in an administration is to ensure that all its sub branches work as one infrastructure.

The process in which group of activities or tasks has been put together to attain a common business goal is a Business Process Reengineering. However an organization which tend to use an ERP system it does bring about BPR. No ERP cannot care for the entire organization, since it permits every level to develop its own data in a personalized style. For example: upper-level organization is able to only develop intelligences appropriate to their situations within an organization whereas working organization is able to only use comprehensive intelligences for their exact roles. Each level management have their own specific working area.

The migration of existing data to a new SAP system from existing legacy system is very important to the success of a new ERP implementation strategy.at times the data in the legacy scheme may be of low quality therefore not meeting measures agreement in the new structure. The amount of types of data to move should be consolidated and modified to meet the requirements of the new SAP system. This is known as data cleansing. Proper skill, planning, and seamless execution of before -data relocation research, data relocation, and after-data clear-out to new SAP software from start to finish is crucial and should only be managed by the most skilled subject matter experts. This approach will is imperative to RR’s ERP implementation success.

The identification database ethics need planning to reduce title differences in each situation. For example, encoding “T” in place of test and “P” as production is a wicked concept. However, the best way to evade this manner for entities of database, for example table, columns and views. Decreasing changes label indicate the transfer of databases from a sole location to the other. It is possible to make each database name object similarly through assigning all setting to a separate subsystem. (Ncpdp.org, 2018) A subsystem or example name, in its place of the database object names, may differentiate the settings.

Database objects map to filenames                  

A plan and implement a workflow in SAP

Creation of a Multi-level Bill for Finished Product

Creation of BOM For A-XXX That is Single-leveled

Plan à Manufacture à Main Info à Material Bills

à Budget of the Material à BOM Material à Generate

BOM Creation: Original Monitor

Field	Data
Material	A-XXX
Plant	3000
BOM Usage	1

Snap on the green mark.

Creation of BOM: An Overview of Generalized Item screen

Category of Item	Module	Amount
L	B-XXX	Four

Snap  Enter  Button   then SAVE   this is a single-leveled BOM.

Create a Single-Level BOM for B-XXX

Plan à Manufacture à Main Info à Material Bills

à Budget of the Material à BOM Material à Generate

Creation of BOM material: Original Monitor

Area	Info
Material	B-XXX
Plant	Three thousand
Usage BOM	one

Snap on Enter.

Creation of BOM material: Generalized Overview of Item screen

Item Category	Module	Amount
L	C-XXX	two
L	D-XXX	one

Snap on Enter   then SAVE   it is a BOM. that is single-level

Creation  of a Single-Leveled BOM that is meant for C-XXX

Plan à Manufacture à Main Info à Material Bills

à Budget of the Material à BOM Material à Generate

Creation of BOM material: Original Monitor

Area	Info
Material	B-XXX
Plant	Three thousand
Usage BOM	one

         Snap on Enter.

 Creation of BOM material: Generalized Overview of Item screen

Category of Item	Module	Amount
L	D-XXX	one
L	E-XXX	Two

Snap  Enter  Button   then SAVE   this is a single-leveled BOM.

View the BOM for A-XXX

Plan à Manufacture à Main Info à Material Bills

à Budget of the Material à BOM Material à Generate

An Exploded BOM: BOM That is Multi-Leveled: Original Monitor

Area	Info
Material	A-XXX
Plant	Three thousand
Application of BOM	PP01

Snap on Completion.

BOM for A-XXX with the noticed materials displayed in levels 1, 2 and 3. For one to have a graphic view of BOM: Goto à Graphic

** Incase Goto à Graphic is disabled, Appendix is referred at the end of the doc. 

For one to exit the view: Graphic à Exit

Create Planned Independent Requirements for the Finished Product

Plan à Manufacture à Main Info à Material Bills

à Budget of the Material à BOM Material à Generate

Creation of Independent Requirements that is Planned: Original Monitor

Area	Info
Material	A-XXX
Plant	Three thousand
Version	00
Planning Period	W (week)

Snap on Enter   icon

Snap on tab  then enter the required data that follows:

Reqmt date	Planned qty
49/2017	15
50/2017	20
51/2017	30
52/2017	25

Snap on Enter icon   

Snap to SAVE  .

Execution of MPS for the Completed Produce

Plan à Manufacture à Planning on productionà MPS

à MPS à A single-leveled item

      Singled-Item, Single-Leveled Monitor:

Area		Info
Material		A-XXX
Plant		3000
Processing Key		NETCH
Creation of a req.      purchase		2
schedules Delivered		3
MRP list Creation		1
mode of Planning		1
Scheduling		1
date of Planning		Current date

Snap Enter button twice to complete MPS    

Run MRP for the Rest of the Materials

Plan à Manufacture à MRP à Scheduling

à Multilevel Singled-Item Plan

Plant		3000
Processing Key		NETCH
Creation of a req.      purchase		2
schedules Delivered		3
MRP list Creation		1
mode of Planning		1
Scheduling		1
date of Planning		Current date

Snap on Enter button twice     to run  MRP

Verification of the MRP Outcomes

Viewed S/R List meant for A-XXX

Logistics à Manufacture à MRP à Assessments à Stock

         Stock List: Original monitor

Area	Info
Material	A-XXX
Plant	3000

Snap on Enter .

Click on Period  (sigma button) and then Weeks  tab to view S/R list in weekly periods.  Compare results for A-XXX with those obtained by hand. 

In Steps 7.2—7.5 below, you will view the S/R list for the other materials without leaving this screen.  Just enter the material (e.g. B-XXX) and snap on Enter .

The Pegging Feature in MRP

Logistics à Manufacture à MRP à Assessments à Requirements List

Requirements List: original monitor

Area	Info
Material	D-XXX
Plant	3000

Snap on Enter.

On the S/R list, click on the first line of MRP element that corresponds to a Dependent Requirement (DepReq), then click on the magnifying glass  icon (“Element Details”) on the left.

Now click on the Pegged Requirements button at the bottom of screen and view the report.

Review the report, then click on  to see the full pegging route.

The output (the “Pegging” feature in SAP).

What to do if Goto à Graphic is greyed out?

Go back to the menu of the SAP Easy Access

Logistics à Manufacture à Main Info à Material Billsà Reporting à Explosion of BOM à BOM Material à Multilevel BOM

Enter your data as follows:

On the menu bar, click Edit à View.  Check “Variable list” and click on Execute (clock icon).

Now Goto à Graphic would have been activated.

SAP, Oracle, Infor, Microsoft Dynamics are the most popular ERP vendors. Before selecting the ERP vendors an organization should meet up the criteria that directly affects the organization and the system. For an organization which don’t have any experience in developing ERP system it is best to use one. The organization must carefully study the present and future needs in enterprise management systems and then select the appropriate vendor. Also proper examination and reviews of the hardware, network and software infrastructures must be done so that it would meet up all the requirements for the vendor implementation. Besides, Vendor specialisation is one of the compulsory task as it studies whether the vendor of the organisation supports the size of the very huge organisations with more than 200000 employees. An organisation should also take a look at the reputation of the vendor so that it could get knowledge on the previous implementations and use their ERP system.

Furthermore an organization should be aware of the licensing and upgrading policies of vendors maintaining the efficient customer service and support with affordable cost.

Among these criteria, longevity can be considered as most important one as several upgrades and adaptations must be done to cope with the growing technologies and inventions in this fast growing technical era. For example SAP is being marketed for more than 30 years with several upgrades and adaptations to latest disruptive technologies like web, mobile platform, cloud computing, software as service. With new inventions in technologies, it is the system that must be upgraded with new add-ons and features that facilitates the organization and customers without disturbing the daily basis tasks and transactions.

References

Salvo, M. (2010, March). SAP Data Migration – The Data Migration Plan (Part 2) | SAP Experts:Consulting & Integration - DataXstream. Retrieved October 24, 2014, from https://www.dataxstream.com/2010/08/sap-data-migration-the-data-migration-plan-2/

Stanley, D. (1998, May). A Case Study of a Massive Data Migration. Retrieved October 24,2014, from https://www.angelfire.com/wizard/don_stanley/sas_tips/data_migration.htm

Nordmeyer, B., n.d. Three Different Types of Enterprise Systems. [Online]  Available at: https://smallbusiness.chron.com/three-different-types-enterprise-systems-73267.html

Plaksij, Z., 2017. 10 Reasons Why Sales People Need CRM. [Online]  Available at: https://www.superoffice.com/blog/why-sales-people-need-crm/

Senior Software, 2013. 10 ways to increase revenue with an ERP system. [Online] Available at: https://www.seniorerp.ro/en/10-ways-to-increase-revenue-with-an-erp-system