BSB50215 Diploma of Business: Job Advertisement for a Civil Engineer
Assessment 1. Case Study Based Portfolio Project
Students are required to develop an individualised portfolio of all the necessary documents/templates required at HRM level while recruiting, selecting and inducting staff for a case study based organization. Students can use the recruitment and selection policy for the case study based company and after reviewing it, have to develop the portfolio for them containing templates required while recruiting, selecting and inducting staff.
Task:
Prepare a comprehensive and professionally looked portfolio of templates to be used by the HR department of JMC Spatial Pty Ltd, while recruiting, selecting and inducting new staff members. The details on the company's Recruitment & Selection policy is explained in the provided case study document. Your trainer will provide you with the copy of JMC’s Recruitment & Selection policy.
JMC Building Pty Ltd
Brief Overview:
JMC Building Pty Ltd is an award-winning family owned and operated company based in Newcastle, NSW. With extensive experience in both residential and commercial projects and a committed team with a focus on customer service, you can rely on JMC to not only meet your expectations, but exceed them.
Since the company's inception in 2001, JMC has won numerous MBA and HIA awards, including the prized 'Builder of the Year Award' in 2008. Recently, JMC was awarded winner of the category 'Alterations, Additions, Renovations & Restorations over $400,000' at the 2014 MBA Excellence in Building Awards, and also collected 4 prizes at the 2014 HIA-CSR Hunter Housing, Kitchen & Bathroom Awards including 'Townhouse/Villa of the Year'.
JMC is also the local distributor of Steel Buildings Australia steel sheds and carports. From new builds to renovations, high-end architectural to affordable housing, shop and office fit-outs to pub and club face-lifts, JMC have the experience to achieve your goals.
It is important that all staff that is responsible for recruiting and selecting applicants for roles understand the principles of best practice in recruitment in order that processes adopted are equitable for all applicants, are robust, transparent, structured and defensible.
The portfolio must have the following templates, although you may choose to develop some new but relevant templates of your choice:
- Job Description for a particular job role (of your choice)
- Job Advertisement for a particular job (of your choice)
- Employment Contract for a chosen job role
- Induction Check list for a chosen job role
- Sample Interview questions for two different jobs (Student can choose any two jobs to develop questions on)
- General Employment Form
- Letter of Offer to successful applicants
- Notice to Unsuccessful applicants
- Sample questions to be asked of referees
- Evidence of advising of management & work team of new appointment
Assessment 2: Project for Developing a Recruitment, and Selection Plan
In this assessment task, you will demonstrate skills and knowledge required to assist in planning for recruitment and obtaining approval for your plans. You assessment is based on a simulated business called CoffeeVille.
Assessment description
In this Assessment task, you will plan for recruitment and selection.
- develop a schedule for recruitment activities
- write a job description and job advertisement, that reflects role requirements, organisational needs and compliance with legislation
- identify a selection panel and questions for interview to be added to the interview guide template provided.
As a part of the consultation process, you are to obtain approval and develop these in accordance with organisational requirements.
Answer:
Assessment 1:
1. Job Description for a Civil Engineer
The Civil Engineer job roles include:
- Undertaking feasibility and technical studies including investigating sites
- Using various computer software to develop designs that are detailed
- Ensuring the smooth running of projects and the timely completion of structures
- Assessing environmental impact and sustainability of projects
- Ensuring that projects comply with legal requirements including health and safety
- Scheduling the purchase of equipment and materials and their deliveries
- Managing project and budget resources
- Resolving development and design problems
- Supervising tendering procedures and compiling job specifications
- Liaising with various professionals and clients
- Undertaking complex calculations
The working hours for Civil Engineers will generally be normal office hours with extra working hours and working on weekends to attain project deadlines. Overtime worked will be payable. In addition, various allowances will be offered.
2. Job Advertisement for a Civil Engineer
JMC Building Pty Ltd: A job advertisement for a Civil Engineer
REF: CE3953
- Exceptional salary package
- Industry leading training and development
- World class construction projects
JMC Building Pty Ltd is pleased to announce an open vacancy for the position of Civil Engineer. The organization is looking for an experienced Civil Engineer seeking a new challenge with a reputable global and well-established company. The organization welcomes expression of interest from qualified and experienced engineers to work on our ground and subdivision engineering projects. Ideally, the engineer will demonstrate experience in subdivision projects, water and sewer reticulation and earthworks. Successful applicants will need to have working knowledge in using 12d and AutoCAD. Successful applicants should expect to be working on a wide range of projects including educational facilities, hospitals, shopping centers, office blocks and high-end residential apartments. Successful applicants will have:
- A bachelor’s degree in Civil Engineering
- At least 10 years of relevant experience
- Be self-motivated
- possess a high level of written and verbal communication skills
- Be focused on resource management and time
- Have solid communication and exceptional computer skills
- Have outstanding project execution and people management capability
To apply for the role of Civil Engineer or if you require further information, please contact:
Joseph Scott
HR Manager
JMC Building Pty Ltd
- o. box 6525
Alfdale WA 6001
[email protected]
(65)6654 6959
3. Employment Contract for a Civil Engineer
|
JMC Building Pty Ltd Job Agreement - Contract
* THE SIGNATURES DECLARE THAT THIS (CONTRACT) HAS BEEN (AGREED) FROM BOTH THE (EMPLOYER) AND THE (EMPLOYEE) FOR THE HIRING OF CIVIL ENGINEER JOB POSITION. | ||||||||||||||||||||||||||||||||||||||||||
4. Induction Check List for a Civil Engineer
JMC Building Pty Ltd
Health and Safety Induction
Health, Safety and Environmental Policy
- JMC Building Pty Ltd has great committed and determination protecting of the safety and health of employees who usually works at or visits the site frequently or occasionally.
- JMC supervises, conducts and manages all the work in compliant with best practice, policies, regulations and legislation
- JMC plans to ensure that all workers clearly understand their duties and responsibilities while carrying out their daily duties in the company.
Site Induction
- The induction is specifically tailored to this site to provide the vivid information on the hazards that exist on the site and tells and clarifies about the rules on the site and what should be done in case of an emergency incident.
The following checklist is to be used by the person conducting the induction:
- Accident Reporting
- HSE - High Five
- Vibration
- Vehicles on site
- Asbestos
- Plant Operation
- Manual Handling
- Working at height
- Plant and Equipment
- Personal Protective Equipment
- No horseplay
- Use of radios, personal stereos and mobile phones
- Drugs and Alcohol
- Signs on Site
- Standard site rules
- Always clear up your own rubbish
- Environment & Waste Disposal
- Welfare on site
- Employees should make sure they sign out and in once entering or leaving the company.
- Who is on site?
- Your site staff
- Can you provide evidence of your skills?
- Emergency Evacuation & Fire
- Project specific conditions/requirements
5. Sample Interview Questions for Civil Engineer and Business Development Manager
- Civil Engineer
Business Development Manager
6. General Employment Form
7. Letter Of Offer To Successful Applicants
Name
Address
Town
Date
Dear Bruce,
I am pleased to inform you that you have been offered a position with JMC Building Pty Ltd as a Civil Engineer. We were pleased with your enthusiasm and experience which we believe will be of importance to the organization.
Kindly go through the document that I have attached which outlines your salary and benefits. You are required to sign where indicated and return the document within six working days. After we have received the paperwork from you, we will contact you in regards to the starting date.
I take this chance to thank you for your cooperation and wish you all the best as you become part of JMC Building Pty Ltd!
Regards,
John Connor
Human Resources Director
JMC Building Pty Ltd
8. Notice To Unsuccessful Applicants
Dear Catherine,
We would like to appreciate you for taking your time to participate in interviews for Civil Engineer In JMC Building Pty Ltd.
Your time and interest in the position were much appreciated.
Unfortunately, the company regrets to inform you that your application for civil engineer was not successful for the position. However, we will keep your details in our database for future consideration.
JMC management wishes you all the best in your future en-devours.
Kind regards,
9. Sample Questions To Be Asked Of Referees
Why did (name) leave the company?
briefly can I review (name ) resume ? Do the job title and job description match the position that (name) held?
What was his or her position in the organization and what was his or her the job responsibilities?
When did (name) work for your company? Could you confirm dates for me when (name) started and termionated employment contract with your company? Why did she or he opted to leave the company and did he or she leave any notice?
10. Evidence Of Advising Of Management & Work Team Of New Appointment
Internal memo
To: All Staff
From: HR Manager
Greetings! This is to notify you that the organization has appointed Mr. (name) who will be working in the (department) as a Civil Engineer. Kindly accord him the necessary cooperation.
Thank you.
Assessment 2:
Roles requirements for the position of café mananger
- Work experience as a Barista or Cafe Manager
- Excellent mathematics skills
- Available to work within opening hours (including weekends and holidays)
- Hands-on experience with professional coffee machines
- Excellent communication skills with the ability to manage and motivate a team
- High school diploma
- Additional certification (e.g. Hospitality) is an added advantage
- Customer service attitude
- An understanding of fair trade principles
- Staff management experience in performance management and training
- strong understanding of coffee products
- sustainability and community building experience
- ability to develop and implement café policies and procedures
- ability to manage vendors and maintain inventory
- Ability to run staff meetings
- an understanding of food and beverage operations
- Social media savvy especially with Facebook and Twitter.
Recruitment schedule
|
Milestone: Action/ or objectives |
Time required |
Person responsible |
Budget or resources (where applicable) |
|
Recruitment |
2 weeks |
Human resource manager and appointed supervisors |
-Salary structures -Job description template -staffing plan -organizational chart -candidate assessment rubric
|
|
Hiring process |
1 week |
Human resource manager and managing director |
-Interview questions
|
|
training |
1 month |
Assistant human resource |
-books and pen -organizational structure and chat. |
Coffeeville Job description
Job title: Café manager
Salary: $24.5 an hour $31,000
Hours: Full time: 38 hours per week
Location: Melbourne
Reporting relationships: The café manager must report to the owner.
About Coffeeville: Coffeeville is a family owned café that is aimed at serving fair trade coffee and quality food at Melbourne. The company opens from Sunday 7 am to Saturday 5 pm and employee’s works in terms of shifts. Furthermore, the company provides a conducive environment for learning while working and job opportunities to everyone.
Purpose of position: The position seeks to recruit an alternative café manager who fulfills company’s need an alternate with the current manager. One manager will be working on from Monday to Wednesday and the other one from Wednesday to Saturday as the owner has opted to add Saturday as a working day.
Responsibilities and duties
To manage budgets managing budgets- the manager needs to have skills of preparing cash flows and financial statement. He/ she should be in a position of estimating budgets is realistic and runs annually.
Overseeing pricing, stock control and managing financial records- manager must be able to strategies on how to control stocks as per budget and strategies on prices to be slightly equivalent to competitors.
Recruiting, appraising, supervising and training other employees- manager must have an experience of supervising employees from different ethnics, races and genders. He/ she should also be in a position of providing training to staff as well as evaluating their
Dealing with customers complaints, query and ensure compliance with health and safety legislation- managers must have both medical and WHS certificate that proofs he/she has skills for handling incidences that occurs in the organization. She/he should have analytical skills of handling different customers companies appropriates and strategized oh how to solve them at right time.
Academic and trade qulification
|
Essential |
Desirable |
|
a qualification that is relevant to operating/managing a small business
|
Diploma in leadership management Certificate in computer packages Diploma in hotel management Certificate in public accounts (CPA) |
Work experience and skills
|
Essential |
Desirable |
|
|
Ability to address a huge crowd of employees Good telephone skills Ability to work under pressure and for long hours (more than 8 hours). ability to develop and implement café policies and procedures ability to manage vendors and maintain inventory |
|
3 years experience in any managerial role
|
Hand on experience as a manager in the hospitality industry. Experience working with professional coffee machines. |
Personal Qualities and Behavioural traits
Essential Desirable
Effective communication skills
High analytical skills
Good in calculating handling a large sum of cash
Ability to manage and motivate the team
Ability to work on everyday inclusive weekends when in duty.
Ability to address a huge crowd of employees
Good telephone skills
Ability to work under pressure and for long hours (more than 8 hours).
ability to develop and implement café policies and procedures
ability to manage vendors and maintain inventory
Ability to run staff meetings.
Employee name: Jordan brown smith
Signature: Jordan brown smith Date: 20th October 2018
Manager name: Emma Mitchel
Signature: Emma Mitchel Date: Emma Mitchel
Performance review period: After six months
Next review date: 20th April 2019
Job Advertisement template
|
Selected advertising channel/s include: | ||
|
q newspaper classifieds q classifieds online |
q Facebook q café window |
q café noticeboard q industry newsletter |
|
Reasons for selected advertising channels: The advertising channels build a strong relationship, incredible reach to targeted customers and opportunities of connecting with employees. The message being advertisement spreads fast to most qualified audiences and therefore the café will have a wide area for selection. Furthermore, all these advertisement channels are relatively inexpensive and will not cost café much. | ||
Job ad – Café Manager
Title: Café manager
Location: Melbourne, Australia
Salary: $24.50 per hour
Closing date: 31st October 2018
The catchphrase for the role: Don’t miss this great opportunity!
Apply the job opportunity by one click, Try your luck!
Job purpose
The company
Job Purpose
Coffeeville cafe works with the purpose of ensuring the café runs in an effective and efficient way delivering high quality of products to the consumers. The company further is being pro-active in improving profitability and turnover. The organization follows a hierarchical protocol of reporting and the manager in charge reports straight to the CEO of the café who is also the owner.
Job brief
Coffeeville Company is looking for a café manager to assist in organizing daily operations and promote teamwork among the existing while motivating them to enhance excellent customer delivery and customer satisfaction. The manager responsibilities include monitoring daily revenues and expenses and ordering supplies like snacks, milk, coffee and other raw materials that are needed for effective operations. For consideration in this café manager role, a candidate should have more than three work experience in busy hospitality or administration sector. A candidate should also possess a bachelor’s degree in business and its related fields. He or she should also have received a training for one month from workplace health and safety organization (WHS). Other professional qualification like a certificate in public accounts (CPA) and computer packages will be added advantage for the suitable candidate. The successful candidate should be available during open hours, overtime hours, holiday, weekends and any other time when needed by management even if he or she is on leave or off or not working on a particular shift. The candidate will be beneficial for the organization in boosting customer engagement, increasing profitability and turning café into a favourite local spot. If you feel you are up to challenge kindly email your confidential CV to Catherine Mitchel at [email protected] for further information. Good Luck.
Interview guide template
|
Job title |
Café manager |
|
Date and time of interview |
31st October 2018 from 7 am |
|
Selection panel |
Human resource manager, assistant human resource, operation manager and managing director |
Questions and weighing
|
Questions categories |
questions |
Applicants responses |
Weight (1-2) |
Score (0-5) |
total | ||
|
| |||||||
|
Work history |
What is your expected salary?
What was your salary in your last job? |
$3100 per month
$2600 per month |
2
2 |
5
5 |
7 | ||
|
How many years of experience do you have working in a managerial role? |
3 |
1 |
3 |
4 | |||
|
Education and training |
What is your highest level of education?
If employed today are you available for training?
What other professional certificated do you possess? |
Bachelors
Yes
Diploma Cpa
|
2
2
2 |
4
5
4 |
6
7
6 | ||
|
Personality, motivation and character |
-tell us about yourself?
-What are your greatest weaknesses and strengths?
-Where do you see yourself in four to five years?
-why should we hire you?
What do you consider your biggest achievement?
What can we expect in you in the first one year in this company if you are employed today |
-my name is Smith brown, a leader by professional with three years of experience working in a busy environment.
Strengths Hardworking Trustworthy Timekeeper Ability to multitask Weakness Inpatient Hot tempered Very far as a competent manager
My experience and skills make me the best of this job. Also My ability to learn and adapt quickly to the organization. Warning an employee of the year award.
Change and innovation |
1
2
1
2
1
2
|
3
3
4
3
3
5
|
4
5
5
5
4
7
| ||
|
Total scores (skills and knowledge |
|
|
|
|
59 | ||
Referee contact details
Name: Eden Sean Eddy
Role: Operation manager
Company: Commonwealth Bank of Australia
Email: [email protected]
Phone number: 0400012452
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