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BSBADM502 Manage Meetings Sample Assignment

BSBADM502 MANAGE MEeTINGS

ASSESSMENT 2

Grow Management Consultants

Meeting Agenda

Type of Meeting: 2018 Leadership Conference

Meeting Facilitator: John Billy

Invitees: Bob Downs, Jack Steel, Sally Smith, Jane Simms, Leander Duval.

Call to order

Roll call

Open issues

  1. Description of conference topic
  2. Description of program
  3. Description of arrange suitable schedule of meeting
  4. Allocate roles and responsibilities

Adjournment

Requirement

Details

Date

15 Jan 2018

Time

10:00 to 10:30

Duration

Half hour

Attendees

Senior Management Consultant, Marketing manager, administration officer, management consultant contractors

Meeting structure

Formal

Meeting purpose

Discussion for the 2018 Leadership Conference. Discussion for the conference topic and program, arrange schedule of meeting, and allocate the job.

5 minutes for the briefing of the conference.

10 minutes for the discussion on the conference topic.

10 minutes for the discussion on schedule of meeting.

5 minutes for allocating job.

Appropriate time between items for questions, discussion and decision-making.

Operation Manager concluding remarks.

Meeting chair

Operation Manager - John Billy

Location

Boardroom, GROW MANAGEMENT CONSULTANT head office, Level 22, 256 Baker Street, Sydney.

Pre-reading materials for attendees

A number of documents need to be distributed in hard copy to meeting participants at least one week in advance of the meeting, they are:

Agenda

Minutes of previous meeting

Upgrade progress report

Draft Workforce Agreement.

Documentation requirements for the meeting

The following documents will be distributed in hard copy at the meeting:

Leadership Conference handout.

Equipment required for the meeting

Laptop

data/video projector

Catering

morning tea after meeting

The proposed conference topic title for leadership conference 2018.

Managing teams - “Explore Your Possibilities.” and  “Putting the Pieces Together.”

Team Member Selection

The first step in developing a cohesive team is careful selection of team members. When selecting team members, companies should take care to pair workers with peers they get along well with. If workers are placed with individuals they fight with or cannot work cooperatively with, the teams will likely not prove successful.

Objective Identification

For teams to function cohesively, all members must clearly understand the team objectives. Developing an objective is the first task that teams should undertake. After deciding upon an ultimate goal, workers will be better able to function cooperatively to work toward that goal.

Keep Communication Open

Communication is key in successful team building. Managers who oversee teams should encourage their workers to communicate regularly with each other. They may also develop methods to aid in their communication, such as setting up email lists that the members of the team can use to communicate with ease.

Promote Trust

For a team to be cohesive, the members that fill it must trust each other. Managers can promote trust by arranging trust-building exercises or encouraging employees to develop relationships that extend beyond the workplace, creating bonds between the members that fill the team.

Assist in Conflict Resolution

Even the best-planned teams experience conflict from time to time. While some managers may be hesitant to step in, it is a must when team members are experiencing conflict. By assisting in conflict resolution, managers can ensure that these conflicts don't hurt the overall team dynamic.

Notice of meeting

2018 LEADERSHIP CONFERENCE MEETING

MEETING NOTICE

WHEN:        15 JAN

TIME:           10:00 to 10:30

LOCATION: Boardroom, GROW MANAGEMENT CONSULTANT head office, Level 22, 256 Baker Street, Sydney.

The team will meet on 15 Jan at 10am to 1030 am at the Boardroom, GROW MANAGEMENT CONSULTANT head office, Level 22, 256 Baker Street, Sydney.

Conduct the meeting

2018 Leadership Conference Meeting – Meeting Agenda

15 Jan, 10am

Attendees

Senior Management Consultant, Marketing manager, administration officer, management consultant contractors.

Meeting description

The meeting is formal and follows a standard format including: minutes, business arising and correspondence.

Time

Topic

Speaker

10.00 AM – 10.05AM

Activity brief from the General Manager

John Billy

10.05AM – 10.10 AM

Activity reports from the senior Manager consultant

Bob Downs

10.10 AM – 10.15 AM

Activity reports from the marketing manager

Jack Steel

10.15 AM – 10.20 AM

Activity reports from the administration project officer

Sally Smith

10:20AM – 10:30 AM

- Questions, discussion and decision- making

- operation manager concluding remarks

John Billy

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