Bsbadm502 Manage Meeting For Research Assessment Answers
Questions:
2. Prepare the required meeting papers (at least one) and select an appropriate method to distribute these to meeting participants.
Answers:
Meeting Requirement form
|
Meeting Requirements Form | |||
|
Chairperson |
Mr. John | ||
|
Department |
Research and Development | ||
|
Meeting name |
Research and Development Activity | ||
|
Meeting details | |||
|
Date: 15 September 2017 |
Time: Sharp 11 a.m | ||
|
Location Ovolo Woolloomooloo Hotel |
Budget $5,000 | ||
|
Meeting format | |||
|
Purpose |
To conduct a meeting with Research and development team on research and development activity. | ||
|
Agenda |
Introduction about research and development team Introduction of research and development Importance of research and development within the organization Activities related to research and development Challenges of conducting research and development activity Strategies to overcome the Challenges of conducting research and development activity
| ||
|
Participants |
Internal · Research and development executive · Marketing managers · Salesman
|
External · Marketing Experts
| |
|
Speakers |
Top marketing Manager | ||
|
Seating arrangements |
Comfortable chair, Water facilities, and Peaceful environment | ||
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Video or teleconference requirements |
Laptop, Internet facility, microphone, Projector, and Pen drive, speakers, are essential to conduct the Video presentation with participants (Agenda, 2014). | ||
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Supporting materials | |||
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Pre-reading |
Information regarding research and development activities that will be delivered in meeting. | ||
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Meeting documentation |
Notice Agenda Re-solution Minutes | ||
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Equipment requirements |
Place, Furniture, Laptop, microphones, water bottle, Wi-Fi, stationary, and Projector | ||
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Hospitality requirements | |||
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Catering requirements |
Breakfast at 12 p.m. Tea Break at 1.30 p.m. Launch at 3 p.m. (Anderson, et al., 2015). | ||
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Accommodation requirements |
Large meeting hall Good Food Parking facility Proper Lighting | ||
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Other requirements | |||
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Special needs of attendees |
There are some significant factors that are consider in special needs of attendees: Security Confortable environment Special accommodation for disable person Medical and dietary facility Clean washroom facility | ||
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Other organisational requirements for conducting meetings |
Cultural aspect Security Software Hardware Reliability Availability Response time
| ||
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Applicable conventions for conducting meetings |
Research and development team Marketing team (Boelt, et al., 2015). | ||
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Legal and ethical requirements for conducting meetings |
Legal approval with government about conducting the meeting. A meeting should be conducted in ethical manner. An organiser should always remember about the dignity of participants. Meeting will involve companies value, social obligation and aspiration (Morley, 2014). | ||
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Other specific requirements |
Make confidential data of participants | ||
Assessment 2
|
Meeting preparation action plan | ||
|
Meeting name |
Research And development Activity | |
|
Meeting date |
15 September 2017 | |
|
Chairperson/host |
Mr. John | |
|
Action required |
By whom |
By when |
|
Manage all the human resource activity and meeting hall |
HR manager |
14 September |
|
Notice to participants and external participants |
Marketing Manager (Crawford, et al., 2016). |
13 September |
Assessment 3
I prepared a plan before organizing the meeting for research and development department. At the same time, I invited many department executives to attend or participate in the meeting. These are such as executives of research and development, marketing department’s manager, salesmen, other participants, and human resource manager. Additionally, such participants are invited to discuss the challenges of research and development department in a effective manner (Jo, et al., 2014).
Moreover, they discussed about the solution approach to overcome the challenges of research and development activities and improve the situation of department significantly. In addition to this, I used online resources to invite the participators and make an effective meeting. The main reason to select an online source is to enhance the application of online way. I decided to make contract with research and development team and marketing team because they are the main factors of a meeting.
At the same time, I estimated a sum of $5,000 to convene the meeting in a hotel named in the table above. I directly distributed meeting paper to specified participants of the meeting. The aim of meeting paper distribution is to make aware the participants regarding the meeting activities significantly (POWELL, 2016). Additionally, I allotted the work to participants regarding their capabilities, knowledge, and experience because of successfully conducting the program and accomplish the specified task.
Along with this, I addressed and resolved one important of research and development activity department relating to data inadequacy. I got different opinion and suggestion of participants relating to data inadequacy and obtain positive outcome. Moreover, as the chairperson, I have many responsibilities to make a successful meeting.
These activities or responsibilities are to develop the agenda, direct meeting, keep the meeting in an effective manner, and ensure the agreements that will be used in the meeting. Others factors are determining the fairness or equality of meeting; approval of minutes afterward the completion of minutes (Phuntsho, et al., 2013). Additionally, I allowed for a proper recording system so as to record the proceedings of the meeting, which was supportive to eliminate the meeting presentation issues. It was also supportive to improve my personal and professional skills in an appropriate manner.
Additionally, I desired to resolve all the research and development issues that had been faced by the team. Along with this, I also decided that in case the desired outcomes are not accomplished then we will conduct a meeting as soon as possible. Additionally, I found my weak sections and improved by taking the suggestion of expertise of department. In addition to this, I made some significant strategies to identify the accuracy of meeting minutes. I offered meeting minutes by using online sources which are secure and less costly.
Additionally, I have arranged each activity that will be followed in the meeting.
References
Agenda, T. (2014). Meeting Notice. Policy. Retrieved from: https://www.stclairca.com/swp/wp-content/uploads/2014/11/M12-Minnutes.pdf
Anderson, B., Kenline, G., & Lane, J. (2015). NOTICE OF PUBLIC MEETING/HEARING. https://www.conservation.ca.gov/smgb/agendas/2015/Documents/MGRC%200212%20agenda.pdf
Boelt, B., Julier, B., Karagi?, ?., & Hampton, J. (2015). Legume seed production meeting market requirements and economic impacts. Critical reviews in plant sciences, 34(1-3), 412-427.
Crawford, P. J., Ladino, A. G., & Mendoza, D. (2016). Filled Elastomers SubPRT Meeting# 1 Meeting Minutes September 22, 2015 (No. LA-UR-16-21395). Los Alamos National Laboratory (LANL). Retrieved from: https://permalink.lanl.gov/object/tr?what=info:lanl-repo/lareport/LA-UR-16-21395
Jo, J., Park, K., Lee, D., & Lim, H. (2014). An integrated teaching and learning assistance system meeting requirements for smart education. Wireless personal communications, 79(4), 2453-2467.
Morley, I. (2014). NOTICE OF EXTRAORDINARY GENERAL MEETING. British Dental Journal, 216(2), 95.
Phuntsho, S., Hong, S., Elimelech, M., & Shon, H. K. (2013). Forward osmosis desalination of brackish groundwater: meeting water quality requirements for fertigation by integrating nanofiltration. Journal of membrane science, 436, 1-15.
POWELL, G. (2016). Notice of Meeting. Retrieved from: https://www.merredin.wa.gov.au/Profiles/merredin/Assets/ClientData/Document-Centre/Agenda_16_February_2016.pdf
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