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BSBADM502 Manage Meetings Task Sample Assignment

BSBADM502 Manage meetings Task 3

Task 3: Written Reflection

The meeting reflection

1. Preparing for the meeting

The participants’ name and department list in the following:

Name

Department

1. W

CEO

2.K

CEO Assistant

3. X

Human Resource

4. Y

IT

5. Z

Product Development

This meeting requires CEO and assistant general manager since they are the management team of the organisation who decided on the budget of the project, Recruitment of Games Developer to develop Educational games for pre-school children. Human resource department should involves in the meeting due to all programs and services that related to a company’s human resource division which is often decided administrative.

Human resource management is responsible for documenting grievances, terminations, absences, performance reports and compensation and benefits information of the company. IT and Product development department should be presented in the meeting due to the professional and knowledge on the enterprise system and involves with the project. An invitation needs to follow the company policy and procedure on the style and structure.

For the new project to develop a game as an educational application for pre-school children, we are budgeting $100,000 for the project. Regarding the installation of a new advance technology for the project as well as recruit for a new IT position; game developer specialist to create an educational application game for pre-school children and discuss general business and salary of the new employee.

The requirement of a game developer on the project involves;

  • Proven mobile development experience
  • Demonstrated experience with Native and Hybrid iOS/Android/Windows Phone app development
  • Strong knowledge and background of Cordova / Phone Gap, JavaScript
  • Strong experience in Angular JS, Boot Strap, Node JS, Mongo DB, JQuery
  • Experience in CSS3, JSON, HTML5, Source Control (Git/Bitbucket), Oracle, My SQL
  • Proven experience with Web Services, REST, SOAP, Jira, Java, J2EE
  • Experience with Camel, JBoss Fuse, ESB, SOA
  • Agile development methodology experience
  • Demonstrated ability to solve complex problems
  • Strong skills in documenting technical aspects of software
  • Tertiary qualifications IT

2. Conducting and following up the meeting

Discussion

Owners

1. The job description requires a person with demonstrated experience, strong knowledge and background with iOS/Android/Windows, agile development methodology experience, and ability to solve complex issues, strong skills in documenting technical aspects of software and Tertiary qualifications.

K

2. Require a new game developer who will be responsible for developing a new educational game for pre-school kids. New employee should have mobile phone development experience.

X

3. For the new project to develop game as an educational application game for pre-school children, we are budgeting $100,000 for the project.

W

4. Create new application or computer software for pre-school children. The project needs a new advance technology such as specific software that can enhance educational game.

Z

5. Develop educational games by using new software. New game can educate children about recycling.

Y

Problem discussion

  1. W suggests the salary $50,000 per year for game developer.
  2. K recommends that the salary should be higher, approximately $70,000 per year.
  3. Y and Z both agree with Greg suggestion.
  4. X disagree about the salary, saying that it is too high; she suggests approximately $65,000 per year.

Problem solving method

  1. After some argument, the members decided to take a vote.
  2. As the result, everybody agreed with Chotika suggestion.
  3. Finally, the salary for the new incumbent will be $65,000 per year.

The candidates argued effectively according to the project, recruitment of a game developer to develop Educational games for pre-school children. The outcome of the meeting has been agreed from all participants during the meeting. The method of distributed the meeting minutes was teleconferencing and written the minute meeting paper regarding the procedure and policy of the company.

BSBADM502 Manage meetings Task 1

Business Meeting in Adept Owl Company

by

[Student Name]

[Date]

The Adept Owl Games Company. Australia Meeting Case Study

Introduction

This case study is about an Australian company named The Adept Owl Games Company which is a manufacturer of dice and cards of games and other systems. The case study enlightens about the entire meeting process of the company in order to grow its business with the help of training need assessment and after that to provide training to the employees and the staff. There are basically two assessments in this case study namely assessment one and assessment two. Both require different documentations of the overall meeting process of the company including the meeting requirements, meeting agenda, minutes of meeting and the action plans and then meeting participation evaluation.

Assessment One

Meeting topic

The topic of the meeting is “Training Needs for all departments of the company.” The topic is chosen because it is felt that the training is required in the all of the departments of the organization. Training is the process by which the organizations are making and changing themselves to a better situation in all respects. But first of all, the training needs and the advantages of having training must be conveyed to all nanagers of the departments. Therefore, it is further decided that the agenda and the topic for the business meeting must be training so that the managers of all the departments might be able to assess their subordinates in a good manner as required and polish them according to the needs and demands of the job.

Meeting participants

Following are the participants of the meeting:

  • CEO
  • Manager HR
  • Production Manager
  • Finance Manager
  • Sales Manager
  • Marketing Manager
  • Admin Manager
  • Store Manager
  • Customer Services Manager

Meeting Requirement Form

Meeting Requirement Form

Chairperson

Mr.Alfred (CEO)

Department

HR, Sales, Marketing, Admin, Finance, Stores, Customer services, Production.

Meeting Name

“Training needs in all departments of the organization”.

Meeting details

Date

May 22, 2017.

Time

3:00pm

Location

ABC Hall

budget

$5000

Meeting format

Purpose

To convey the importance of training to all department heads.

Agenda

Training

Participants

Mr.Micheal

Mr.John

Ms.Liza

Ms.Maria

Mr.David

Mr.williams

Internal

Mr.Ben

Mr.Allen

external

Speakers

Four speakers in all sides of the training Hall

Seating arrangements

15 seats required

Video or teleconference requirements

One projector

Supporting material

Pre reading

Case studies

Meeting documentation

Importance of training

Equipment requirements

Projector, sound system, microphone

Hospitality requirements

Catering requirements

13 Burgers with refreshments and drinks

Accommodation requirements

Other requirements

Special needs for attendees

Water bottles and tea

Other organizational requirements for conducting meeting

All of the participants must come in time and no participant will be allowed to enter the room after the starting time of the training. Punctuality and the professionalism of employees will be strictly analyzed during the session.

Applicable conventions for conducting meetings

Not Applicable

Legal and ethical requirements for conducting meetings

All participants must comply with ethical and labour laws during the meeting. No participant will tease or quarrel with the other member on any issue which will be discussed in the training session, otherwise strict action will be taken against that employee.

Other specific requirements

The participants will bring a pen, a writing pad along with them in the room of training.

Meeting Agenda

Subject: Training needs of all departments

Date: May 22, 2017.

Location: ABC Hall

Time: 3:00pm

Chairperson: Mr.Alfred (CEO)

Attendees: Mr.Micheal, Mr.John, Ms.Liza, Ms.Maria, Mr.David, Mr.williams, Mr.Ben, Mr.Allen.

Topic

Decision or result required

Owner

Time

Training Introduction

Giving the understanding of training to the departmental managers and employees

Mr.Alfred (CEO)

5 minutes

Explaining training

Detailed understanding of training system

Mr.Alfred (CEO)

15 minutes

Training needs in the company departments

To enlighten the managers about the training required in each department of the company

Mr.Alfred (CEO)

30 minutes

Advantages of training

Providing with a clear understanding of training benefits for employees

Mr.Alfred (CEO)

15 minutes

Conclusion and recommendations

Summing up all meeting reasons and benefits of training

Mr.Alfred (CEO)

10 minutes

Minutes of Meeting

Subject:

Training needs for all departments

Date:

May 22, 2017.

Facilitator:

Neil Johnson

Time:

3:00pm

Location:

ABC Hall

Attendees:

Mr.Micheal, Mr.John, Ms.Liza, Ms.Maria, Mr.David, Mr.williams, Mr.Ben, Mr.Allen.

Key points discussed

No.

Topic

Highlights

1

Introducing training

Training introduction and types

2

Training process flow

Total overall training process defined and explained

3

Training needs analysis

How to analyze training needs in all departments

4

Assessing the staff

Understand key employee behavior for training

5

Appraise performance

Conduct training and appraise the performance of employee.

Action plan

No.

Action items

Owner

Target date

1

Draft Training Requirements

Neil Johnson

27th May 2017

2

Analyze and assess training needs

Neil Johnson

28th May 2017

3

Give training and have feedback

Neil Johnson

29th May 2017

4

Analyze employee performance after training

Neil Johnson

29th June 2017

Meeting invitation

Business meeting on the topic “Training needs in all departments of organization”.

Date: 22 May, 2017. Venue: ABC Hall, Sidney

Day: Sunday

Managers of All departments including top management are warmly welcomed and invited to the meeting. This meeting is specially designed to provide a know-how of training needs and its benefits to all company managers of all departments. Your participation is highly valuable and we are looking forward towards your honorable participation.

The Adept Owl Games Company. Australia.

BSBADM502 Manage Meetings Assessment Task 2 (continued from Task 1)

Business Meeting in Adept Owl Company

by

[Student Name]

[Date]

Assessment Two

Part A

Action plan

No.

Action items

Owner

Target date

Status

1

Draft Training Requirements

Neil Johnson

27th May 2017

completed

2

Analyze and assess training needs

Neil Johnson

28th May 2017

completed

3

Give training and have feedback

Neil Johnson

29th May 2017

completed

4

Analyze employee performance after training

Neil Johnson

29th June 2017

completed

Part B

Minute taker evaluation form

Candidate Name

Mr.Micheal

Strongly agree

Agree

Neutral

Disagree

Strongly disagree

The chairperson clearly explained the meeting purpose and the meeting ‘s expected outcome.

P

I was provided with a list of attendees prior to the meeting.

P

I was provided a copy of a minute template to use to record the meeting discussions.

P

The chairperson explained any organizational requirements /conventions for recording the meeting purposes.

P

The chairperson explained the required method for recording the meeting notes and their expectations with regards to level of detail of information recorded.

P

I was provided with the examples of previous minutes to assist me with understanding what was required

P

It was clear to me what was expected.

P

Minute taker evaluation form

Candidate Name

Mr.John

Strongly agree

Agree

Neutral

Disagree

Strongly disagree

The chairperson clearly explained the meeting purpose and the meeting ‘s expected outcome.

P

I was provided with a list of attendees prior to the meeting.

P

I was provided a copy of a minute template to use to record the meeting discussions.

P

The chairperson explained any organizational requirements /conventions for recording the meeting purposes.

P

The chairperson explained the required method for recording the meeting notes and their expectations with regards to level of detail of information recorded.

P

I was provided with the examples of previous minutes to assist me with understanding what was required

P

It was clear to me what was expected.

P

Minute taker evaluation form

Candidate Name

Ms.Liza

Strongly agree

Agree

Neutral

Disagree

Strongly disagree

The chairperson clearly explained the meeting purpose and the meeting ‘s expected outcome.

P

I was provided with a list of attendees prior to the meeting.

P

I was provided a copy of a minute template to use to record the meeting discussions.

P

The chairperson explained any organizational requirements /conventions for recording the meeting purposes.

P

The chairperson explained the required method for recording the meeting notes and their expectations with regards to level of detail of information recorded.

P

I was provided with the examples of previous minutes to assist me with understanding what was required

P

It was clear to me what was expected.

P

Minute taker evaluation form

Candidate Name

Ms.Maria

Strongly agree

Agree

Neutral

Disagree

Strongly disagree

The chairperson clearly explained the meeting purpose and the meeting ‘s expected outcome.

P

I was provided with a list of attendees prior to the meeting.

P

I was provided a copy of a minute template to use to record the meeting discussions.

P

The chairperson explained any organizational requirements /conventions for recording the meeting purposes.

P

The chairperson explained the required method for recording the meeting notes and their expectations with regards to level of detail of information recorded.

P

I was provided with the examples of previous minutes to assist me with understanding what was required

P

It was clear to me what was expected.

P

Minute taker evaluation form

Candidate Name

Mr.David

Strongly agree

Agree

Neutral

Disagree

Strongly disagree

The chairperson clearly explained the meeting purpose and the meeting ‘s expected outcome.

P

I was provided with a list of attendees prior to the meeting.

P

I was provided a copy of a minute template to use to record the meeting discussions.

P

The chairperson explained any organizational requirements /conventions for recording the meeting purposes.

P

The chairperson explained the required method for recording the meeting notes and their expectations with regards to level of detail of information recorded.

P

I was provided with the examples of previous minutes to assist me with understanding what was required

P

It was clear to me what was expected.

P

Minute taker evaluation form

Candidate Name

Mr.williams

Strongly agree

Agree

Neutral

Disagree

Strongly disagree

The chairperson clearly explained the meeting purpose and the meeting ‘s expected outcome.

P

I was provided with a list of attendees prior to the meeting.

P

I was provided a copy of a minute template to use to record the meeting discussions.

P

The chairperson explained any organizational requirements /conventions for recording the meeting purposes.

P

The chairperson explained the required method for recording the meeting notes and their expectations with regards to level of detail of information recorded.

P

I was provided with the examples of previous minutes to assist me with understanding what was required

P

It was clear to me what was expected.

P

Minute taker evaluation form

Candidate Name

Mr.Ben

Strongly agree

Agree

Neutral

Disagree

Strongly disagree

The chairperson clearly explained the meeting purpose and the meeting ‘s expected outcome.

P

I was provided with a list of attendees prior to the meeting.

P

I was provided a copy of a minute template to use to record the meeting discussions.

P

The chairperson explained any organizational requirements /conventions for recording the meeting purposes.

P

The chairperson explained the required method for recording the meeting notes and their expectations with regards to level of detail of information recorded.

P

I was provided with the examples of previous minutes to assist me with understanding what was required

P

It was clear to me what was expected.

P

Minute taker evaluation form

Candidate Name

Mr.Allen

Strongly agree

Agree

Neutral

Disagree

Strongly disagree

The chairperson clearly explained the meeting purpose and the meeting ‘s expected outcome.

P

I was provided with a list of attendees prior to the meeting.

P

I was provided a copy of a minute template to use to record the meeting discussions.

P

The chairperson explained any organizational requirements /conventions for recording the meeting purposes.

P

The chairperson explained the required method for recording the meeting notes and their expectations with regards to level of detail of information recorded.

P

I was provided with the examples of previous minutes to assist me with understanding what was required

P

It was clear to me what was expected.

P

Conclusion

After analyzing all the documents and facts about the meeting in business and its requirements regarding the case study of the Australian company named The Adept Owl Games Company which is a manufacturer of dice and cards of games and other systems, it is clear that proper documentation of meeting should be done in order to better understand the aims and objectives of the meeting agendas and also to see progress on the actions required in the action plans.

References

Meeting minutes template. Available at: http://www.whatmakesagoodleader.com/image-files/meeting-minutes-1.gif [Accessed 24 May 2017]

Meeting Agenda template. Available at: http://www.wordstemplates.org/wp-content/uploads/2012/08/meeting-agenda-template.jpg [Accessed 24 May 2017]

Meeting invitation template. Available at: http://allianceblog.org/wp-content/uploads/2013/12/Annual-Meeting-Invitation-2013_Page_2.jpg [Accessed 24 May 2017]

BSBADM502 Manage Meetings Assessment Task 3

Student Name

REFLECTION

This was a fun and planning assignment where the success of the task was dependent upon the way you had planned for things. The main things I learned through this tasks were:

  • I decided to call the entire staff authoritative because everyone is using supplies and therefore top heads from every department need to understand that the ways they are misusing and the methods to correct the same.
  • Since, it was a formal meeting the invitation chosen was very formal and the text was minimal. Proper salutation and signature meant that everyone was given the importance they had deserved.
  • The budget was set at 400 AUD because there were officials and the need to be served drinks and other beverages for their comfort.
  • Everyone was given an action plan, some were told to analyze the problem and some were told to prepare the solutions. It is important to keep everyone involved but distribute responsibilities for the best results.
  • The key responsibilities of the chairperson includes that everyone gets the chance to speak and the purpose of the meeting is achieved.
  • It is not required to reach a conclusion on the meeting but every aspect of the problem needs to be discussed.

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