BSBWHS605 WHS Management Systems Task 1

DRAFT REPORT outline of WHSMS core elements

organisational requirements for WHS management include

• analytical skills to analyse relevant workplace information and data
• communication skills to conduct effective formal and informal meetings and communicate effectively with personnel at all levels of the organization
• consultation, facilitation and negotiation skills to gather input and build support for plans
• information technology skills to conduct research, create documentation and presentinformation

responsibilities and accountabilities for WHS include

The following principal applies to all duties in the WHS Act 2011:

1. a duty is not transferable
2. a person may have more than one duty
3. more than one person can have the same duty
4. risks are managed to ensure they are eliminated or minimised, so far as is reasonably practicable.

The risk management framework includes the following steps:

• consultation
• identifying the hazards
• assessing the risk
• identifying appropriate risk control measures
• implementing the control measures
• monitoring
• regular review

documentation and recordkeeping requirements for monitoring and review and demonstration of compliance

Ensure that there is an organisational risk management process and plan in place that addresses the health and safety risks associated with the operations

• Ensure that management has implemented an effective framework to proactively manage any health and safety risks that may be exposed to in the course of its operation.
• Provide management and workers with information regarding the nature, possible impact and consequences of health and safety risks facing
• Provide a framework for the regular review of organisational and operational health and safety risks.
• Provide guidance on the level and types of health and safety risks that are considered acceptable to the organisation.

Conduct any research necessary to support your proposal for the design of a WHSMS, for example on:

Victorian WHS legal framework

in 2011, Safe Work Australia developed a single set of WHS laws to be implemented across Australia. These are known as ‘model’ laws. For the& model WHS laws to become legally binding, the Commonwealth, states and territories must separately implement them as their own laws.

The model WHS laws include:

• the model WHS Act
• the model WHS Regulations
• model codes of practice

These elements are supported by the National compliance and enforcement policy, which sets out principles of how WHS regulators monitor and enforce compliance with their jurisdictions’ WHS laws.

NSW or Qld WHS Act, to support your proposal for the design of a WHSMS Poor workplace health and safety affects the individual, the workplace and the community. Many of the effects of injury or illness are not fully recognised and range from minor inconvenience through to major consequences. The challenge for all industrialised countries in the 21^st century is to ensure that workers can lead healthy, stress free lives. Work should not make workers ill and if you are injured provisions should be in to place to assist you in your return to fitness and the labour market. Improved occupational health and safety can lead to improved productivity and a better working experience for all worker relevant standards for WHS management systems, risk management and recordkeeping.

While at work, a manager/supervisor must

1. take reasonable care for his or her own health and safety
2. take reasonable care that his or her acts or omissions do not adversely affect the health and safety of other persons
3. comply, so far as the worker is reasonably able, with any reasonable instruction that is given by the person conducting the business or undertaking to allow the person to comply with this Act

Develop a draft WHS policy for Pitstop Pty Ltd.

Integrate health and safety into business strategy and planning, so that risks to health and safety are considered in business decisions, and establishing health and safety objectives and targets is part of pitstop business planning process.

• Maintain systems to identify and manage risks to the health and safety of employees, contractors and the communities in which pitstop operates, and prevent health and safety incidents.
• Measure health and safety performance to monitor improvement and progress towards pitstop goal of zero injuries and incidents.
• Document and report health and safety performance throughout the organisation and publicly.
• Allocate resources to effectively manage pitstop health and safety risks.
• Comply with health and safety and other workplace legislation and with pitstop health and safety management systems.
• Audit health and safety systems regularly to verify risk management control effectiveness.
• Communicate health and safety priorities and ensure those who work with Caltex are trained in and have effective tools to achieve safe, secure and incident free operations.
• Consult with employees to provide opportunities to contribute to the making of decisions affecting their health, safety and welfare.
• Be good stewards of our products by providing information and advice on safe and responsible use of our products throughout the production and supply process.

YOUR RESPONSE TO ISSUES RAISED BY AMANDA KAISIG AND PAT LEE.

There are so many aspects to creating and maintaining a safe working environment that sometimes it's easy to get lost in it all. To truly succeed in creating a safe place of work, the key is to develop and implement an effective safety management system.

A safety management system combines all the different elements in your workplace that need attention to ensure you provide a safe working environment for everyone who joins it.

Safety management systems make health and safety an integral part of your business's core operations. By designing, developing and implementing an effective safety management system, you will have methods for managing reporting, responsibilities, planning and resourcing to create the safer workplace, and such elements could be taken into consideration by Amanda and Pat in the administration of Pitstop Pty Ltd.

Safety management systems have six elements:

a safety plan;

policies, procedures and processes;

training and induction;

monitoring;

supervision; and

reporting.

Remember, it is not enough to simply adopt a satisfactory safety management system. You must also actively implement that system in your workplace. To do this, you must ensure that:

workers comply with procedures and instructions;

workers are appropriately trained; and

workers are subject to ongoing supervision, and this should also be noted by Amanda and Pat in the administration of Pitstop Pty Ltd ..

1. Safety plan

A safety plan is a strategic action plan that forms part of the business plan. It analyzes the current and prospective risk for a company and charts how the risks will be eradicated and controlled over a calendar period (the safety plan must have a budget).

This plan will ensure that there is a governance structure within your company that ensures each employee clearly understands their safety obligations and is accountable to carry out those obligations, this would be very helpful at Pitstop Pty Ltd.

2. Policies, procedures and processes

Policies, procedures and processes include all safety paper infrastructures within your company. This paperwork will describe all safety behaviors, expectations, record-keeping, incident reporting, and incident notification documentation.

3. Training and induction

Depending on the nature of your workplace (whether it is low-risk or high-risk), everyone who enters your workplace should receive training on:

• the rules of your company;
• the rules of the site; and
• the rules of the location they are visiting.

The training content will depend on the level of risk the person is exposed to.

4. Monitoring

Your obligations to monitor your workplace depend on circumstances and need. Always consider the level of risk. The higher the risk, the more frequent and detailed the monitoring needs to be.

Other times when monitoring will be necessary include:

• to ensure that all risk has been covered by a new risk assessment that has been carried out due to change in process, e.g. the installation of new workstations; and
• when an investigation takes place following an incident, which would be very valid for the good performance of Pitstop Pty Ltd.

5. Supervision

The only way to ensure your workers are carrying out their safety obligations is to have adequate supervision.

The level of supervision required in your workplace will increase if the level of safety control is low, i.e. the less effective the control measure used, the higher the level of supervision necessary.

6. Reporting

The governance structure of your company needs reporting at all levels, not just at the board level.

The. Store Manager of flagship store, Amanda Kaisig needs to be reassured that the new system will deal systematically with all health and safety problems, that the board of directors is fully committed and will provide the required resources.

Worker representative from former ISS stores, Pat Lee is willing to communicate the importance and benefits of the new WHSMS to workers, but only if convinced of the benefits to workers and that management has given its full commitment to any new WHSMS.