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HLTWHS004 Manage work health and safety

ASSESSMENT TASK 3: PROJECT 1 – WHS INSPECTION

TASK SUMMARY:

You are required to complete a work health and safety inspection using the documents and checklists available within your work placement service.

INSTRUCTIONS:

During your work placement, you will need to do the following:

  • Choose an area in the service where clients are often present. (For example, a client’s room, the reception area, recreation room, etc.)
  • Ask your work placement supervisor for a copy of their WHS procedures and a WHS checklist. ? Read through the procedures to refresh your memory (you will have read these during your induction, but you should read them again).
  • Use the WHS checklist to complete an inspection of the area you have chosen. Do this when the area is busy, not when the area is empty.
  • Note: Remember to follow your work placement’s procedures if you find anything of concern during your check.
  • Ask your supervisor to sign the checklist when you have finished.
  • Complete the questions below.

Questions

1. Did you find anything during the inspection that was not compliant? If yes, what were they?

(If you did not find any non-compliances, think of one thing that could have been not compliant.)

2. What did you do about the things you found on the checklist that you felt were not compliant?

(If you did not find any non-compliances in your safety check, refer to the item you identified above.)

3. How often is this area required to be inspected?

ASSESSMENT TASK 4: PROJECT 2 – WHS RISK ASSESSMENT

TASK SUMMARY:

You are required to complete a WHS risk assessment using the forms provided.

INSTRUCTIONS:

In this task, you must complete a hazard identification and risk assessment.

1. Read your work placement service’s hazard identification and risk assessment policies and procedures to prepare for this task.

2. Choose a task you are familiar with at your work placement service that involves client contact. For example, you may choose the task of client intake, running group activities, providing transport, etc.

This task may relate to the work area you chose in Assessment Task 3.

3. Use the Risk Assessment Control form and identify at least five potential hazards for your chosen work activity or task. At least one hazard must relate to manual handling.

4. Now use the risk assessment rating matrix and the consequence table to:

  • consider the consequences of the hazard
  • consider the likelihood of those consequences occurring
  • calculate the risk rating.

5. Enter your risk assessment data in the Risk Assessment Control form and the Hierarchy of Control table.

Think about the following questions when completing the documents:

  • What type of harm or injury could the hazard potentially cause? (Make sure at least one of the hazards relates to manual handling.) ? What is the likelihood of that harm occurring?
  • Are there current controls in place?
  • How effective are these controls?
  • Are workplace procedures being followed?
  • What further controls might be required?
  • How would you put these controls in place?

6. Now add each of your recommendations into the Hierarchy of Control table. You may double up on some of the hierarchy levels. An example has been completed for you as a guide.

Please note that you will need to complete this assessment before starting Assessment Tasks 5 and

Keep a copy of your filled-in templates so you can refer to them in Assessment Task 5.

RISK ASSESSMENT CONTROL FORM

Workplace

Site supervisor/manager

Date

Name of person completing a risk assessment

Description of activity:

Hazard identification and initial risk rating

Control measures and actions

Hazard

(at least one must relate to manual handling)

Potential harm

Likelihood of harm occurring

Consequence

level

Risk level rating

Current control measures & effectiveness

Further action/controls required

Responsible?

Date

Hazard identification and initial risk rating

Control measures and actions

Hazard

(at least one must relate to manual handling)

Potential harm

Likelihood of harm occurring

Consequence

level

Risk level rating

Current control measures & effectiveness

Further action/controls required

Responsible?

Date

Hazard identification and initial risk rating

Control measures and actions

Hazard

(at least one must relate to manual handling)

Potential harm

Likelihood of harm occurring

Consequence

level

Risk level rating

Current control measures & effectiveness

Further action/controls required

Responsible?

Date

Summary of control requirements

Control/further action

Action by

Due date:

Elimination

Substitution/Isolation

Example: Place lockable door between kitchen and dining room to prevent clients entering the kitchen and obtaining dangerous objects

Example: CEO; HSR Rep; Food services manager

Example:

Summary of control requirements

Control/further action

Action by

Due date:

Engineering

Administration

Personal Protective Equipment

RISK ASSESSMENT RATING MATRIX

Use this table to determine the current risk for each identified hazard.

LIKELIHOOD

Rare

The event will only occur in exceptional circumstances

Unlikely

The event is not likely to occur in a year

Possible

The event may occur within a year

Likely

The event is likely to occur within a year

Almost certain

The event is almost certain to occur within

a year

Severe/Catastrophic

(Accidental death/ serious injury)

MEDIUM

HIGH

EXTREME

EXTREME

EXTREME

Major

(serious injury)

MEDIUM

MEDIUM

HIGH

EXTREME

EXTREME

Moderate

(Lost time due to workplace injury)

LOW

MEDIUM

HIGH

HIGH

HIGH

Minor

(Minor workplace injury – no lost time)

LOW

LOW

MEDIUM

MEDIUM

MEDIUM

Minimal

(no injury)

LOW

LOW

LOW

LOW

LOW

RISK LEVELS

Resolution at each level involves reducing the risk level to a lower level of risk

  • Extreme – requires immediate assessment with management consideration. A detailed plan, regular monitoring, and reporting is required with a target resolution within a 1-month timeframe
  • High – requires immediate assessment with senior staff consideration, planning, and reporting. Target resolution should ideally be within 3 months
  • Medium – reviewing of existing controls and planning required. The resolution timeframe should be within 1 year

Low – the risk may be tolerable and controlled if managed with high-quality processes and procedures

CONSEQUENCE TABLE

Use the following matrix to rate the consequence of each identified hazard. Where a hazard could have multiple consequences (for example, injury and financial cost) the highest consequence should be selected.

DESCRIPTION

Consequence

Injury

Illness

Environment

Financial cost

Catastrophic

Fatality or permanent disability

Fatality or permanent disability

Disastrous and/or widespread environmental impact

Excessive (greater than $500,000)

Major

Lost time injury (greater than 2 weeks)

Lost time injury (greater than 2 weeks)

Serious environmental impact

Major ($50,000– $500,000)

Moderate

Lost time injury (less than 2 weeks)

Lost time injury (less than 2 weeks)

Substantial environmental impact

High ($20,000– $50,000)

Minor

Requires basic medical treatment

Requires medical treatment, for example, for skin rashes

Small and/or localized impact

Medium ($5,000– $20,000)

Minimal

Minor

Minor, for example, headache/nausea

Little or no environmental impact

Low (less than $5,000)

ASSESSMENT TASK 5: PROJECT 3 – CONSULT WITH STAFF

TASK SUMMARY:

You are to consult with staff in your work placement service about the outcomes of your workplace risk assessment in Assessment Task 4.

You are also required to document the minutes of the consultation meeting.

INSTRUCTIONS:

For this task you need to:

1. Pick two staff members in your work placement service that you would like to involve in the safety discussion.

This may be two staff members who regularly work in the area that you checked or another two staff members with whom you have worked closely and have built a rapport.

2. Check with your supervisor that your choice of staff members is okay, and work out a suitable time that you can hold your meeting.

3. During your meeting you must:

  • Explain the risk assessment process.
  • Discuss the effectiveness of current risk control methods.
  • Discuss further risk control methods that you recommend, including the relationship to WHS policy and procedures and legislative requirements, code of practice and so on.
  • Feedback on findings.
  • Actions to be taken:
    • Are there any additional risk controls to be put in place? If yes, how will these be implemented?
    • Action to communicate findings to all staff affected by the risk assessment. Who will do this and when?
    • Any other action to be taken.
  • How the implementation plan will be monitored and reviewed. You can use the template below to guide your discussion.

4. Take notes during the meeting and then document the discussion formally using the following template.

5. Ask your meeting participants to sign the minutes as a record of their attendance.

MINUTES OF WHS CONSULTATIVE MEETING

Date:

Time:

Venue:

Names and position of each participant

Explanation of the risk assessment process

Findings on the effectiveness of the current risk control methods

Recommendations for additional/revised risk controls and how these relate to WHS policy and

procedures and legislative requirements/codes of practice.

Recommendations

Relationship to WHS policy/procedures and legislative requirements/codes of practice etc

Example: Place a lockable door between the kitchen and the dining room to prevent clients from entering the kitchen and obtaining dangerous objects.

Example: The WHS policy states that no implements that could be used as weapons are to be accessible to clients.

Discussion and feedback on findings

Specialist WHS advice required (if any). Who will this be obtained from?

Will, there be any barriers to implementing risk controls

Action/s to be taken

? Which risk controls are to be put in place? How will these be implemented?

? How will the findings of the risk assessment and control process be communicated to staff? Who will do this and when?

? Is there any other action that needs to be taken?

How will the implementation plan be monitored and reviewed?

Signed

Name:

Signature:

Date:

Name:

Signature:

Date:

Name:

Signature:

Date:

ASSESSMENT TASK 6: WORKPLACE OBSERVATION 1

TASK SUMMARY:

You are to locate and discuss your work placement service’s policies and procedures in a presentation to your assessor and at least one other person.

INSTRUCTIONS:

During your assessor’s work placement visit you are required to present information to a group of at least two people.

Your assessor will decide on who is part of the group – one member of the group will include your assessor and the other will either be a member of staff from your work area or another person nominated by the assessor.

Before you start your presentation you will need to locate the following policies and procedures:

  • Risk assessment and control
  • Emergency management
  • Manual handling
  • Incident reporting.
  • Personal protective equipment.

During your presentation you are to do the following:

  • Discuss each of the policies and procedures.
  • Explain the main points of each document.
  • Identify any relevant legislation and standards.
  • Demonstrate of use of at least one item of personal protective equipment.
  • Explain how policies and procedures are developed, communicated, and reviewed in your work placement service.
  • Explain how staff understands their responsibilities and accountabilities of each policy and procedure.
  • Explain the training requirements that are available in the service (including induction training). ? Explain record-keeping requirements (such as storage of documents, reviews, and revisions, accident/ incident reports, etc).

Note that your group members may ask you questions during your presentation if any of your information is not clear or needs further explanation.

ASSESSMENT TASK 7: WORKPLACE OBSERVATION 2

TASK SUMMARY:

You are to apply emergency response policies and procedures in a simulated emergency situation in your work placement service.

INSTRUCTIONS:

You must review all of your work placement service’s emergency policies and procedures before you start this task.

Your assessor will give the background information about an emergency scenario – you are to pretend that this has just happened and you are ready to respond.

You must:

  1. Respond appropriately to the aggressor.
  2. Follow instructions that your assessor gives to you (ie they will ‘break character’ to give you updates on the situation and what to do next).
  3. Ensure your colleagues exit the building – you will need to follow the instructions in your work placement service’s policies and procedures, as well as any other relevant documentation/instructions (such as maps, signage, plans, and so on).
  4. After the scenario is complete, debrief with your assessor. As part of the debrief you will need to talk about:
  5. What happened – give a description of the situation.
  6. What were you thinking and feeling at the time – explain how you felt during the role-play (remember to imagine that this is a real event).
  7. What was good and bad about the experience?
  8. What sense can you make of the situation?
  9. If this situation (or a similar threat to safety) happened in the future, what actions would you take or do differently?
  10. What signs of stress and fatigue might you and others involved in this type of situation experience after the event?
  11. What support services could be accessed to help the health and wellbeing of the staff involved?

Unit (HLTWHS004) Competency Reflective Practice Journal

Reflect on your practice as a CHC53315 Diploma of Mental Health student and identify how you have met this unit competency:

Students need to write down what tasks were carried out. What resources/equipment/aids that you found most useful. What students learned to meet the unit of competency? Please note your responses on the lines provided below.

A journal is a confidential record of your activities and reflections. When writing your journal, don’t be too concerned with neatness, grammar, and punctuation, but rather focus on being spontaneous, open, and honest in your reflections. Your journal entries should not just be lists of what you did each shift but how you felt, what you learned and how you could improve.

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