Hrm10003 Human Resource Management: Role Assessment Answers

However, under HRM, the paper shall define and discuss major concepts and management theories as well as explain the role that HRM takes in an organization.

Factors Affecting HR Management

The management of Human Resource is influenced by external and internal factors. While internal factors can be controlled by the organization, external factors cannot be controlled directly by the firm. On the same note, the factors are likely to have negative or positive impacts on human resources (Investors in People, 2018). Some of the factors include:

Offshoring and Globalization

Costs on health-care

Expectations of workers

Workforce diversity

Changes in workforce demographics

Use of technology

Herein, the influence technology (particularly Internet and IT) on HR management and employee recruitment will be discussed. In general, however, there has been a trend regarding the increased usage of social networking to manage organization processes. For instance, managers employ social networking in the distribution of information to workers (Mankin, 2009). In addition, there is a recent trend in flexible work schedules, which allows workers to create their own schedules of work, as well as telecommuting, which allows employees to work at home. In such a case, telecommuting and creation of flexible work schedules are technological factors that have influenced HR operations. Therefore, it is upon the sector of HRM to understand such external factors to come up with policies that meet the needs of the organization and employees as well (Reees and Smith, 2014).

The Use of Technology (Internet)

The world of business has realized several changes with the invention and popularization of the internet. For instance, the use of IT tools and the Internet has increased the accessibility of the global marketplace. However, in as much as the Internet has created several advantages to businesses, it has also led the occurrence of a couple of disadvantages on business models (CIPD, 2018). Never the less, since Interneting is a new entity, its real value stayed hidden until it exploded with business organizations and investors rushing to grab what it offers. Apart from that, an innovation brought by Interneting ensure that business success drivers are created time after time (Rivenbark, 2016).

One factor of Interneting is “Mobile Internet Access”. This factor has added another dimension to interneting and benefits to businesses. Mobile Internet Access ensures that business organization have the chance to swiftly reach potential customers from mobile devices. Apart from that, integrating mobile interneting with map services and local business listings help in the creation of business models that are location-based. Such location-based business models could then be used to drive customers to business doorsteps (where they get their desired products ready) (Schein, 2004).

Another factor of Interneting is “Globalization of Supply Chain and Physical Products”. Interneting has led to a number of significant changes in production and supply chain. For instance, business organizations have the opportunity to source several manufacturers worldwide as they negotiate prices through online communication media. In this case, Interneting enables appropriate communication techniques, which are fast and efficient. Apart from that, Interneting has also enhanced marketing (TUC, 2018). One such advantage associated with marketing is the capability of marketers to easily access markets and large customer audiences. In addition, Interneting has made content marketing free. Therefore, business organizations are able to create content desired by their audiences as a technique towards driving traffic to their businesses. However, the introduction of business organizations to traffic requires the use of search engines. In this case, business organizations encourage buyers to go for particular search terms that relate to the business or product sold by the firm. Apart from that, business organizations are able to promote their products by buying advertisement banners, high traffic websites, as well as utilize social media platforms and public relation influencers (Webinar, 2018).

Social Media Benefits

There are several benefits associated with the use of social media to businesses. Actually, several companies create their customer base by employing social media platforms. These centres are actually developed from social media followers. Therefore, if an organization has a good, loyal follower base, the firm is entitled to work hard to ensure that those followers are kept engaged. To add on that, such a follower base can be created without any form of capital (CIPD, 2018). What an organization need is to ensure that a lot of effort is put on the creation and sharing of relevant content to have the customer and follower base increased. Apart from that, such platforms provide business organizations with tools for advertisement. Therefore, firms can choose a particular online niche for which to have their products advertised. Such a niche could be in terms of a given age group, geographical region, or gender. For instance, Facebook allows business organizations to create a page with the profile of a typical customer that the organization would wish to communicate to. Such a case places the business in the most relevant customer potential group. Businesses can also be automated through the employment of social media. With social media tools, businesses stand a chance of automating tasks that would have traditionally required a proper taskforce to handle. This way, business organizations stand a chance of saving the money that would be spent in resourcing thus, making operations quite simple and efficient as well (Schein, 2004).

Impacts of Technology on Employee recruitment

In the section of HR, under employee recruitment, a lot has changed. Technological improvements have had many impacts on the improvement of daily tasks such as hiring processes (Carberry and Cross, 2015). As mentioned before, HR involves the creation and management of activities relating to talent acquisition, sorting of employee payrolls, administration, performance management, employee interviewing, as well as employee hiring. However, such processes have been enhanced through the employment of technology under the use of Artificial Intelligence (AI) and Internet of Things (IoT) (CIPD, 2018). AI and IoT have both helped HR managers to:

Prepare for Industry 5.0

Before the advent of industry 5.0, there existed industry 4.0. Industry 4.0 involves the integration of cyber-physical systems for the purpose of communication and co-operation with smart systems and humans to improve daily processes using AI, IoT, and smart technology. Currently, the business world is preparing to introduce Industry 5.0. The 5.0 model is recognized as having the potential to improve HR processes such as employee recruitment as well as re-introduce the human touch in the field of HR. Industry 5.0 comes with a number of advantages including smart tech precision, accuracy, and cognitive intelligence which allow recruiters to have positive candidates screened (Webinar, 2018). As a result, employees are recruited faster and quicker compared to traditional means. Candidates and recruiters should expect industry 5.0 to be able to combine smart systems and humans to create a technology that is more developed. Such technologies include chatbot hybrid advancements (TUC, 2018).

The use of AI as a daily tool

Companies that perform recruitment companies, as well as HR teams, are in the process of introducing AI in their operations to improve such tasks. With the employment of AI, business organizations have the opportunity to have candidates to hire screened thereby, selecting the best recruits without any form of biasness (Carberry and Cross, 2015). With AI comes smart systems that focus on candidate criteria like qualifications, experiences, and skills that lead to the reduction of discrimination.  Smart systems are programmed to ensure that processes of recruitment do not have any form of unconscious biasness that humans do demonstrate (Schein, 2004). Apart from that, AI chatbots like Mya have been increasing in popularity as they help HR managers to carry out tasks like answering candidate questions and interviews. In such a manner, recruitment tools help professionals to focus on communicative and emotional aspects when hiring individuals. The use of AI will also enhance the processes of job application and job search. Otherwise, AI systems and chatbots efficiently and swiftly scan job applications using alert tools and necessary criteria. As generation Z arrives, the workplace is likely to be dominated by workers who are tech-savvy thus, hiring processes need to be sped up (Handy, 1999).

Advantages of social media tools

Currently, more than 80% of business organizations check social media platforms of prospective candidates to check if they are fond of posting positive industry-related topics or if they positively interact with individuals. Otherwise, companies create their customer base by employing social media platforms (Rivenbark, 2016). These centres are actually developed from social media followers. Therefore, if an organization has a good, loyal follower base, the firm is entitled to work hard to ensure that those followers are kept engaged. To add on that, such follower base can be created without any form of capital. What an organization need is to ensure that a lot of effort is put on the creation and sharing of relevant content to have the customer and follower base increased (GOV.UK, 2018).

However, as mentioned before, social media platforms provide business organizations with tools for advertisement. Therefore, firms can choose a particular online niche for which to have their products advertised. Such a niche could be in terms of a given age group, geographical region, or gender. Facebook, for instance, allows business organizations to create a page with the profile of a typical customer that the organization would wish to communicate to. Such a case places the business in the most relevant customer potential group (TUC, 2018). Businesses can also be automated through the employment of social media. With social media tools, businesses stand a chance of automating tasks that would have traditionally required a proper taskforce to handle. This way, business organizations stand a chance of saving the money that would be spent in resourcing thus, making operations quite simple and efficient as well (Handy, 1999).

In general, some of the advantages of using IT and Internet processes of employee recruitment include:

Increased productivity: As we all know, increased productivity translates to increased economic growth. In relation to technology, manufacturing and selling processes are automated which then translates into cutting down of time spent in processes of production and marketing of products (GOV.UK, 2018). With technology, the feature of automation streamlines the management of emails, marketing via social platforms, as well as delegating tasks. Otherwise, tasks that need organization and repetition are also cut out to save more time (Gilmore and Williams, 2013).

Reduction of recruitment risks: In relation, organizations hate it when they undergo selection processes only to have their new recruits quite their jobs. Apart from that, costs relating to employee turnover do add up (Webinar, 2018). In fact, studies claim that a company can have up to a difference of $2 million in net value while ensuring management and on-board improvements in a span of three years. The technology employed during recruitment processes enable recruiters to be able to filter resumes without having to go through all of them. The forms of technology discussed herein have features that allow recruiters to extract information from resumes (Frasch, David and Jared, 2017). Afterwards, the comparison of each candidate’s qualifications is done to get those recruits with suitable skills. Apart from that, the use of the Internet, in particular, helps organizations to reach out easily for appropriate candidates. Some of the means that would be employed to reach out for candidates include the use of email systems, social media platforms, job boards, and communication techs among others. The use of technology saves organizations from conducting face-to-face meetings while enabling the achievement of quality candidates with the potential to be good matches for the organization (Deal and Kennedy, 1982).

Being strategic enough: Like other organizational sectors, the HR department needs to be strategically managed. The employment of analytics lets an organization be able to measure the extent to which the hiring strategies of an organization work (CMI, 2018). Such analytics are built in recruitment technologies and of which help business organizations to be strategic in their processes of selection. The availability of hiring metrics helps business organizations to solicit the best candidates for the offered jobs. The metrics will track, measure, and apply analytics for recruitment processes. As a result, an organization will not waste money and time on practices that do not work (CIPD, 2018).

Conclusion

Many business organizations establish different operational strategies to ensure the smooth running of an organization. However, as mentioned before, such organizations have one common thing; they need people to carry out organizational processes (Carberry and Cross, 2015). Such individuals are called organizational stakeholders and they are charged with the proper management of organizational operations to ensure the overall success of the organization. Stakeholders, especially employees are required by the organization to provide their best towards ensuring organizational success (Cappelli, 2015).

In this paper, the main activity has been the management of stakeholders through Human resource management (HRM) Department. By definition, it was clear that the HRM department is charged with the management of processes such as employee recruitment, employee training, compensation, development of policies of employee management, and the development of strategies of retaining workers, among other duties (M Libraries, 2017). The paper also discussed the fact that the HRM department has undergone a number of changes within the past few years, which have resulted in a shift in its operations. The current HRM operations are rather organizational thus, making the field more important in today’s business world (Brewster, Et al., 2011).

The HRM department is currently involved in the performance of more administrative roles and notes strategic ones as aforementioned. In this activity, therefore, a lot of emphases was put on recruitment processes and how the HR department employs IT (technology) and Interneting to recruit workers (Banfield and Kay, 2012). Otherwise, this paper has looked into a number of issues pertaining to:

The management of Human Resource

Benefits of the Internet to businesses and;

How IT and the Internet have revolutionized processes of employee recruitment in business organizations.

Apart from that, the paper has defined and discussed major concepts and HR management theories as well as explained the role that HRM takes in employee recruitment (Acas, 2018).

References

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