ITC505 ICT Project Management: Application Development Project
Case study – Social Media Research Centre
During a meeting with his boss (David Wright), Bruce has been asked to establish a researcher centre. The research centre, which will commence operations in February 2018 first as an informal research group, should be established by June 2017. Alex’s decision to proceed with this major project is spurred by the fact that an associated organizational centre, which researches in a closely related area, has recently ceased operations. There is also a tremendous pressure from David’s senior executives to produce high quality research that is focused in nature. In fact one of David’s senior executives’ comments was that David’s Unit does not have a clear identity when it comes to its scholarly research output compared to the one in Australian National University. After several meetings with subject matter experts (consultants) and a rigorous analysis of the current trends in research in the area of information technology it has been decided that the most appropriate research area for the proposed research centre to focus on is social media. Fortunately several of David’s Unit staff are active researchers in this area. What made this direction even more attractive is that demand from Master and Doctoral students has been largely for programs in this area. David’s Unit also enjoys a very good relationship with an international expert Craig Bamworth in the social media area who has kindly agreed to offer his expertise to Bruce (the program manager).
One of the projects within the Social Media Research Centre larger project that Bruce has identified as important is the development of a web application for the proposed centre.
This application would include an internet website and section for members on the intranet. Bruce has appointed You as the manager of this project commencing work on 1 April 2017. Bruce’s team has conducted the feasibility study and financial analysis to confirm that project must go ahead and must commence as you join your role.
You must assist Bruce in preparing the project charter that need to be submitted within first week of May 2017 via a kick-off meeting to be held with all major stakeholders presenting and discussing the charter before they all signoff and approve charter.
This website should contain information about the major research projects, list of supervisors, Masters and PhD student projects, publications (conference and journal papers), and project reports. The application manager Sonia Reed should update all these details on the website using the intranet login. Members can also update their project details via their member account. It has also been identified by Bruce that displaying the information, program, recorded presentations and reports/publications of the events held in the area of social media research will help in promoting the centre. Sonia would collect this information from the events manager and update the information on the web application before, during and after the events as needed.
Your team must include appropriate experts to assess the application, network and database software and hardware needs to support this project.
Your manager, Bruce has given you guidance that the project needs to be completed within 8 months and that costs should be minimised wherever possible with given budget of AUD 50000.00
Task 1: Prepare Project Charter
Clear, concise reasoning for why the project is being performed
Clear, concise definition of what the project activities will entail ( high level scope)
Brief description of primary deliverable(s)
Clear description of the project benefits to the organisation
Recognition and description of any limits that the project will not cover and address
MOV - Measurable Organisational Value
Task 2- Communication Plan
Not: Considered Defined but unclear. Defined Where and How communication will take place. Defined Where (location of the meeting or other interactions), Why and How (method) communication will take place.
Defined Where (clearly and appropriately states the location of the meeting or other interactions), Why(description), How (i.e. physical meeting, email, phone, message group, etc.) communication will take place. Forms / Templates are covered.
Answer:
Project Charter
Date: 5th May 2017
Title of the Project: Web Application Development Project
End Date of the Project: Thursday 30th November 2017
Information of the Budget
|
Name of Task |
Name of Resources |
cost |
|
Project of Web Application Development |
|
50,352.00 |
|
Initial Phrase |
|
4,840.00 |
|
Analysis of requirement |
Project Manager |
2,000.00 |
|
Project Objective Alignment |
Business Analyst |
840.00 |
|
Formation of Project Plan |
Planner |
1,200.00 |
|
Review of Documentation and Sign of |
Planner |
800.00 |
|
Commencement of the Project |
|
0.00 |
|
Designing Phase |
|
8,064.00 |
|
Analysis of design requirement |
Software Development |
2,240.00 |
|
Appropriate tool for designing selection |
Software Development |
1,280.00 |
|
Making of design outline |
Software Development |
2,240.00 |
|
Review of made design |
Tester |
1,200.00 |
|
Completion of Design Phase |
|
0.00 |
|
Programming Phase |
|
8,064.00 |
|
Programming requirement analysis |
Programmer |
2,016.00 |
|
Appropriate programming language selection |
Programmer |
1,008.00 |
|
Application programming |
Programmer |
5,040.00 |
|
Completion of programming phase |
|
0.00 |
|
Coding Phase |
|
9,728.00 |
|
Coding requirements analysis |
Coder |
2,128.00 |
|
Selection of suitable coding method |
Coder |
1,520.00 |
|
Coding of the application |
Coder |
6,080.00 |
|
Completed of coding phase |
|
0.00 |
|
Phase of Integration and Testing |
|
11,080.00 |
|
Alignment of design, code and the program developed |
Tester |
1,400.00 |
|
Appropriate application making |
Tester |
3,800.00 |
|
Review of the application |
Tester |
800.00 |
|
Testing of the network |
Tester |
1,200.00 |
|
Testing of the function |
Tester |
1,000.00 |
|
Testing of business integration |
Software developer |
2,880.00 |
|
Final Review and Documentation |
|
9,680.00 |
|
Running test of application |
Tester |
1,400.00 |
|
Final modification |
Software developer, programmer and coder |
4,800.00 |
|
Making of appropriate documents |
Budgeter |
1,440.00 |
|
Signing of the documents |
Project manager, business analysts |
2,040.00 |
|
Closure of the project |
|
0.00 |
Objective of the Project:
- The project was developed to form a appropriate project plan to develop and implement a web based application for the various operations of the Social Media research centre. The project would be helpful to make the various processes of the organization easy. Modification and development of operations are two major influencers of this research process.
- The main scope of this project is the modification of system requirement. The web based application would be helpful to store the research done by the organization. It would be a helpful tool in accessing their research and in forming of their own analysis with the help of stored data and information in the system.
- The primary deliverable of the project is the development of a web-based system for the organization. A database server would be connected to the application. It would allow the students to resister in the application to access the data and information.
- The major benefit of the development of this kind of system is that it would help the students in their study. The modified system would assist the students by providing data and information.
The use of change evaluation and implementation would not be included in this project. The change management is an important factor in invoking the development of strategies and tools to carnage the project.
MOV - Measurable Organisational Value
MOV Statements: The MOV statement is shown below:
The project would be successful in case one can able to use the web page application and to provide efficient performance in Social Media Research Centre.
As per expectation, the project would take 8 months and a total of AUD$ 50,000 to complete.
Ranking
1st – Financial
2nd – Operational
3rd – Customer
4th – Strategy
5th – Social
- Better- The main objective behind the development of this project is to make process of searching necessary data and information easy for the students of Social Media Research Centre.
- Faster – The clients requires the efficiency of the operations of the organization. It would assist the students to search for the relevant data and information for their study and research purposes.
- Cheaper – The modification of the operations of the project is the purpose of scheduled project management operations.
- Do More – The clients had been attempting the development of the operations of the project.
The appropriate metric system is shown below:
- To evaluate the expected cost and its flow after implementation, the process of cost analysis would be used.
- Net Present Value would be used to get the internal rate of return (IRR)
The registered number of people in Social Media Research Center would be helpful for this project.
Assumptions and Constraints
- Any assumption made at the time of the project
List of constrains that need to be addressed
List of the Stakeholders
|
Stakeholder No. |
Name & Signature |
Role and Responsibility |
Position |
Contact Information |
|
1 |
<<name of the Student>> <<name of the Student>> |
To manage the project operations |
Project Manager |
+41-XXXX-XXXX _____ @**mail.com |
|
2 |
Percy Marwin
|
To develop the software interface and to implement the project operations |
Software Developer |
+41-XXXX-XXXX _____ @**mail.com |
|
3 |
Josh Keller |
To analyze the various project requirements |
Business Analysts |
+41-XXXX-XXXX _____ @**mail.com |
|
4 |
Iris Bin |
To make codes for the development of webpage application |
Coder |
+41-XXXX-XXXX _____ @**mail.com |
|
5 |
Chang Lee |
To program operations for webpage application |
Programmer |
+41-XXXX-XXXX _____ @**mail.com |
|
6 |
Yuki Hosire |
To manage the database of the project |
Data Base Manager |
+41-XXXX-XXXX _____ @**mail.com |
|
7 |
Terry James |
To test different functions of the webpage |
Tester |
+41-XXXX-XXXX _____ @**mail.com |
|
8 |
Hawkins Mathews |
To develop the budget of the project |
Budgeter |
+41-XXXX-XXXX _____ @**mail.com |
|
9 |
Stuart Jones |
To make the plans to complete the project |
Planner |
+41-XXXX-XXXX _____ @**mail.com |
|
10 |
Lauren Nath |
To analyze the security aspects of the webpage |
Security Analysts |
+41-XXXX-XXXX _____ @**mail.com |
|
Lessons Learned · The development of the project operations has been done to form a web page application. There should not be any delay in the project. · The deployment of application system development could be used to manage the lack of proper communication plan. |
|
Charter Sign off Signed by, · <<name of the Student>> · Project Manager <<name of the Student>> |
Communication Plan Template
Purpose of the Plan: In order to form a operability and effective plan for the project operation, the communication plan is a helpful tool. To convey one’s idea and the development of more systematic plan is the main reason behind the development of communication plan. To complete the project objectives, the overall team philosophy plan is a helpful factor. The lateral communication depends on the hypothetical development of the plan. It helps to form functional and effective functional operation of the project. The downward communication plan shows the channeling of thoughts, ideas and messages. To form an effective and smart communication plan, the upward communication is an important factor.
Change Management: There are some steps in the process of change management like change identification, detailed analysis of changes, using of specific approaches to implement changes, implementation of the changes and monitoring the changes.
Meeting Agenda: The meeting agendas are shown below:
- Work division of the project
- Effective implementation plan formation
- Convey issues and to solve them
- Development of change requirements
Different kinds of would help to schedule the communication process of the project like MS Project and WBS.
|
Stakeholder |
Shared Information |
Information exchange frequency |
Information exchange location |
Communication purpose |
Communication mechanism |
|
Who |
What |
When |
Where |
Why |
How |
|
Investor |
Progress of project |
Monthly |
Board Meetings |
For conveying the project progress |
Face to face conversation and report |
|
Project Manager |
Progress or any issue in the project |
Weekly |
General Meetings |
Getting the solutions of the issues |
Report and Drafts |
|
Quality Analysts |
Performance efficiency outcome data |
Fortnight |
Online Platform |
Providing quality review report |
Report and Drafts |
|
Developer |
Model and design development |
Once |
Conversation through Email |
Conveying design modeling software |
Report and Drafts |
|
Budgeter |
Resource development and budget |
Monthly |
Conversation through Email |
Forming budget for the project |
Report and Drafts |
Bibliographies
Burke, R. (2013). Project management: planning and control techniques. New Jersey, USA.
Garton, C., & McCulloch, E. (2012). Fundamentals of Technology Project Management. MC Press, LLC.
Kerzner, H. (2013). Project management: a systems approach to planning, scheduling, and controlling. John Wiley & Sons.
Leach, L. P. (2014). Critical chain project management. Artech House.
Schwalbe, K. (2015). Information technology project management. Cengage Learning.
Scolozzi, R., Schirpke, U., Morri, E., D'Amato, D., & Santolini, R. (2014). Ecosystem services-based SWOT analysis of protected areas for conservation strategies. Journal of environmental management, 146, 543-551.
Turner, J. R. (2014). The handbook of project-based management (Vol. 92). New York, NY: McGraw-hill.
Walker, A. (2015). Project management in construction. John Wiley & Sons.
