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ITC505 Project Management-Research Centre Project

Your team must include appropriate experts to assess the application, network and database software and hardware needs to support this project.Your manager, Bruce has given you guidance that the project needs to be completed within 8 months and that costs should be minimised wherever possible with given budget of AUD 50000.00

  1. WBS first using indented format. 
  2. Gantt chart-Take the WBS you have already developed. Define all of the activities that will be necessary to create each deliverable in your WBS. Create a schedule for your project. First create the schedule by hand using Post-itNotes, and then put the information into MS Project. Take screenshots of the schedule to be pasted in your word document that you are submitting. Be sure to include all of the summary rows (including the first row for the project title) and any key milestones. Make sure the critical path is easy to see.
  3. Create a time-phased budget for your example project using bottom-up estimating. To the extent your sponsor will supply rates for workers, use those. Approximate rates for ones you cannot get. Ask your sponsor how they treat indirect costs. Be sure to include direct labour costs for you and your team mates and add 20% for fringe. State all assumptions and constraints you have used when creating your budget. State how confident you are in your estimates and what would make you more confident. Give examples of known knowns and known unknowns on your project. Tell how you have budgeted for both of them plus how you have budgeted for unknown unknowns. 
  4. Create a risk register ( 4 risks- 3 negative and 1 positive risk)for your example project. 
  5. Quality Management Plan. It should include:
    A short statement that reflects your team’s philosophy or objective for ensuring that you deliver a quality system to your client. 
    Develop and describe 3 quality issues related to this project that your project team could implement to ensure quality.

Closure checklist and project evaluation
Develop a closure checklist that the project team will use to ensure that the project has been closed properly.
Develop a project evaluation –outline and discuss how your project’s MOV will be evaluated.

Answer:

Project management team needs to manage all activities regarding project.  On the basis of given case study it is to be described that a research centre needs to be developed  by which the process of implementation can be done in efficient manner.  As described in the case study that David Wright is a company’s boss who give Bruce an objective to develop a research centre in order to promote the quality (Turner, 2014).

 The research centre project is going to be started in February 2018. Initially an unofficial group of research is to be developed till June 2017. As being a manager of this project, it is a responsibility that project management aspects must focus on the social media research centre project.

With the help of defined activity project charter will be executed in this project report which provides help in developing the work breakdown structure for the social media research centre and that will be chased by the Gantt chart by which proper knowledge can be gathered regarding this project (Martinsuo, et. al., 2014).

Boss of this company has provided the minimum budget for AUD 50000 for completing this project within the given timeframe of 8 months. This project report will be developed in order to provide assistance for developing Social Media Research Centre b


y which the quality of activities can be developed and project could be get completed within the given timeframe and budget (Petit, 2012).

Plan for Time Management

S.NO

Activity to be executed

Total days

Initialize date

Completion date

Action which is to be planned

1

Project on social media research centre development

225 D

1 April 17

30 Nov 17

This phase is about to establishment of the Social Media Research Centre and makes strategies accordingly (Norman, et. al., 2010).

2

Starting of project

61 D

1 April 17

31 May 17

 

2.1

Project charter development

30 D

1 April 17

30 April 17

Project charter is to be developed in this step and on the basis of assignment 1 charter has created on last month to directing the project.

2,2

Commencement of meeting to start the project

31 D

1 May 17

31 May 17

Meetings are to be organised in this step and discussion is done on the project processing as well as about the tasks associated with the project (Pearson, et. al., 2013).

3.

Project requirement identification

61 D

1 June 17

31 July 17

 

3.1

To collect data in respect to the necessity

30 D

1 June 17

30 June 17

This step is about to accumulate the necessary information in respect with project. Through the process of project analysis all the necessities of this project is to be assessed and develop regarding strategies.

3.2

To develop appropriate documents

31 D

1 July 17

31 July 17

This phase is about to fulfil the necessities of the documentation and assessment will be done regarding the several aspects that must be fulfilled in the upcoming period of time (Pinto, 2013).

4

Review

90 D

1 Aug 17

31 Oct 17

 

4.1

To develop documentation for review technically

7 D

1 Aug 17

7 Aug 17

This phase is about to develop the document for the technical assessment which involves the entire associated topic to the Social Media centre.

4.2

Project planning

7 D

8 Aug 17

14 Aug 17

This step is about to make plan for the ongoing activities associated with the projects by which project could be completed within the given budget and given time frame of 8 months (Roberts, 2012).

4.3

Work breakdown structure (WBS) development

7 D

15 Aug 17

21 Aug 17

In this step WBS will be executed with the help of team members in which work will be disseminate in equal part to all the members by which team can do the activities in effective manner and acquire the desired quality.

4.4

Project scheduling

7 D

22 Aug 17

28 Aug 17

In this phase scheduling of project will be executed in order to make the project complete with appropriate manner (Silvius, 2017).

4.5

Collecting resources for project

7 D

29 Aug 17

4 Sep 17

Resources are to be collected in this phase in accordance with the specification so all types of tasks can be managed.

4.6

To identify stakeholders

7 D

5 Sep 17

11 Sep 17

This step is about to identify the stakeholders as well evaluation is also executed in order to fulfil the project requirement by which proper support is to be provided.

4.7

Predicted project cost

7 D

12 Sep 17

18 Sep 17

The overall estimated project cost is to be analysed in this phase on which basis all the activities needs to be completed (Turner, 2014).

4.8

Budget according time phase

7 D

19 Sep 17

25 Sep 17

Budget will be developed in this step in the basis of time phase. Through the time phrase entire estimated expenses that is going to be incurred into the project as well recording will be done in order to provide assistance to the project.

4.9

To evaluate risk

7 D

26 Sep 17

2 Oct 17

This step is about to identify the risk involved in this project. Later on, Identified risk will be recorded in the risk register.

4.10

To develop risk register

7 D

3 Oct 17

9 Oct 17

In this phrase risk register is to be developed and presented to the boss Bruce in first week (Martinsuo, et. al., 2014).

4.11

Quality management plan development

14 D

10 Oct 17

23 Oct 17

Quality management plan is to be developed in this step that will provide assistance to the project as well as provide guidelines also to complete this within time frame.

4.12

 To develop Plan to control the change

15 D

24 Oct 17

31 Oct 17

Planning regarding change control will be executed in this step and named as plan B and that assures about the changes which will be doing must be according to the market.

5

To design website

30 D

1 Nov 17

30 Nov 17

 

5.1

Modules development

10 D

1 Nov 17

10 Nov 17

This is about to develop the modules along with coding in order to execute the program and can perform required alteration accordingly.

5.2

To conduct testing

10 D

11 Nov 17

20 Nov 17

Testing will be performed after the modules development in order to check that all functions are being done accordingly.

5.3

To make the live website

10 D

20 Nov 17

30 Nov 17

At last website is to be developed and introduce it live by which people can use it and could acquire some benefits (Petit, 2012).

6

To evaluate the closing checklist

1 D

29 Nov 17

29 Nov 17

In the end, project closing checklist will be developed in order to evaluate whether all the activities are performed or not.

6.1

Project closing

-

-

-

-

(Norman, et. al., 2010)

Constraints:

Companies indulged in the project management do not provide any kind of information related with the project cost that is being quoted by them.

Quotation of the cost depends upon the time that will be taken by the project (Silvius, 2017).

Assumption:

Assumption as made that the contract was signed between the project Management Company and David Wright regarding labour that will work on project and their cost.

Known Knowns:

Assistants are not required in the project therefore there cost will also be not included

The per day basis cost that is being provided to the team members will not change

Known Unknown:

The treatment of the indirect cost used by the sponsors is not known (Turner, 2014).

Risk Register 

To prepare risk register is an essential element in order to execute the project. There can be several risk factors associated with the projects are described as under:

Risk Description

Response to Risk

Objectives

Framework

Operational risk has been identified in this case that in Social Median Research Centre project all the operations are ceased that will put negative impact on the productivity.

Regarding this risk it is evaluated that problem should be identified and eliminate them accordingly (Martinsuo, et. al., 2014).

To conduct all the activities in efficient manner.

Likely

Boss of the company pressurize the David (senior executive) to achieve good quality that can also make negative impact on the productivity as work pressure is not good for employees.

Appropriate set of training and development will be given by the senior executive to reduce the work pressure and work with ease.

To make employee comfortable with work leads to develop the good environment which will help to improve the quality of the services provided (Petit, 2012).

Likely

On the basis of case study it is identified that the David’s work unit not possess clear direction and identity this will direct effect on the service quality along with this company’s stakeholder will get affected.

It is essential to provide uniqueness to the work unit by which they can produce good output along with good quality.

This assists in to increase the company’s goodwill (Norman, et. al., 2010).

Less prone

To make huge investment in the project of David is also a big risk but this can be positive if the project will become successful (Pearson, et. al., 2013).

Proper quality management is required to acquire desired quality.

This assists company to make good amount of profit through big investment.

Likely

Quality Management Plan

Project Name: Social Media Research Centre

Project Manager:

Date:

Features

Category

motive

Technique

proprietor

Status

The main focus of this project to attain high quality.

To create project (Pinto, 2013)

To expand the business

To imitate described procedure in an appropriate manner.

David Wright

Processing

Another aspect is to complete this project within given timeframe and budget.

Initiate project

That will reduce the expenses

Time phrase

Bruce

Processing

To minimize the project cost

Financing

This will help to attain higher quality in lower cost (Roberts, 2012)

Time phrase

Bruce

Processing

Teamwork

Operating

This will help in developing coordination among team members.

To organize meetings

David Wright

To be proceed

To do work in pressure

Operation

This will teach the employees to perform in extreme work load and acquire good quality

Motivating

 

 

David Wright

To be proceed

(Silvius, 2017)

S.NO

Activity to be executed

Completion date

 Status of the activities

1

Project on social media research centre development

30 Nov 17

Completed

2

Starting of project

31 May 17

Completed

2.1

Project charter development

30 April 17

Completed

2,2

Commencement of meeting to start the project

31 May 17

Completed

3.

Project requirement identification

31 July 17

To be Completed

3.1

To collect data in respect to the necessity

30 June 17

Due

3.2

To develop appropriate documents

31 July 17

Due

4

Review

31 Oct 17

Due

4.1

To develop documentation for review technically

7 Aug 17

Due

4.2

Project planning

14 Aug 17

Due

4.3

Work breakdown structure (WBS) developing

21 Aug 17

Due

4.4

Project scheduling

28 Aug 17

Not completed

4.5

Collecting resources for project

4 Sep 17

Not completed

4.6

To identify stakeholders

11 Sep 17

Not completed

4.7

Predicted project cost

18 Sep 17

Not completed

4.8

Budget according time phase

25 Sep 17

Not completed

4.9

To evaluate risk

2 Oct 17

Not completed

4.10

To develop risk register

9 Oct 17

Not completed

4.11

Quality management plan development

23 Oct 17

Not completed

4.12

 To develop Plan to control the change

31 Oct 17

Not completed

5

To design website

30 Nov 17

Not completed

5.1

Modules development

10 Nov 17

Not completed

5.2

To conduct testing

20 Nov 17

Not completed

5.3

To make the live website

30 Nov 17

Not completed

6

To evaluate the closing checklist

29 Nov 17

Not completed

6.1

Project closing

-

-

(Turner, 2014) 

References

Martinsuo, M. and Killen, C. (2014). Value Management in Project Portfolios: Identifying and Assessing Strategic Value. Project Management Journal, 45(5), 56-70.

Petit, Y. (2012). Advancing project and portfolio management research: applying strategic management theories. Strategic Direction, 28(9), 187-192.

Norman, E. S., Brotherton, S. A., & Fried, R. T. (2010). Work breakdown structures: The foundation for project management excellence. John Wiley & Sons.

Pearson, N., Larson, E. W., & Gray, C. F. (2013). Project management in practice: A complete course for BSB41513 and BSB51413. North Ryde, NSW: McGraw-Hill Education (Australia).

Pinto, J. K. (2013). Project management: Achieving competitive advantage (3rd, Global ed.). Harlow, Essex;Boston;: Pearson Education.

Roberts, P., 1964, & Books24x7, I. (2012). Strategic project management (1st ed.). London, U.K;Philadelphia, PA, USA;: Kogan Page.

Silvius, G., ebrary, I., & Books24x7, I. (2012;2017;). Sustainability in project management. Burlington, VT: Gower Pub.

Turner, J. R. (2014). The handbook of project-based management (Vol. 92). New York, NY: McGraw-hill.

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