Man7084 Project Management | Developing Assessment Answers

Apply your project management knowledge in a practical way based around a common-themed case study on an Arts and Culture Festival or a self-determined project of your choice from within the Creative Industries Sector or that addresses the following: 1. Traditional, Agile, xPM and MPx considerations 2. The five stages of a PMLC (project management life cycle) model for the project 3. Any project planning considerations & an outline of how you would manage and control the project 4. Project risk management & managing any potential scope creep 5. Project stakeholder management & Managing client expectations 6. How you would close the project and transfer any relevant learning to future projects. 7. Remember to add a conclusion and critical set of recommendations.

 

Create a simple precedence table with up to ten project tasks, a Network Analysis chart and a Gantt chart using Project Management Software (e.g. Microsoft Project) for the new Arts and Culture Festival or a self-determined project of your choice from within the Creative Industries Sector using Project Management Software.

Answer:

Part 1

Introduction

The assignment had been developed for the consideration of the project management considerations and the lining of the improved project execution. The use of the traditional project management tasks had favoured the lining of the tasks for making the usage of the functions that can favour the implication of the improved operation growth (Binder, 2016). The implication of the tasks had also been helpful for the usage of the functions favouring the lining of the improved tasks. The project management holds an integral role for the growth of the tasks favouring the usage of the successive lining of the tasks so that the project can be completed successfully. The implementation of the functions would be used for the consideration of the lining model.

The following assignment would consider the project of New Arts and Culture Festival for developing a project report. The project growth requires a series of evaluation of the methodologies like agile, traditional, xPM and MPx. These methodologies would be analysed in this report. The consideration of PMLC is another major factor that can form the impact in the lining of the effective methodologies and growth of the successive lining. The completion of the project tasks would also result in making the usage of the improved operational growth. The risk management consideration has been done in the report and the tasks are aligned for making the implication of the risk mitigation strategies for the project.

Methodology Considerations

The project plan growth is a very important factor for the implication of the effective usage of the tasks and the formation of the improved activity growth (Kerzner & Kerzner, 2017). The consideration of the methodology would be helpful for the formation of the improved project lining and the growth of the tasks for making a major setback for the organization. The usage of the processes would also be helpful for the formation of the functions and developing effective lining of the tasks. The numerous methodologies can be considered for the project and it would result in making the most optimized project management plan.

Traditional: The traditional is a sequential project management growth methodology that has been in used predominantly in all small scale industries (Kerzner, 2018). The tasks of the methodology are aligned linearly and the completion of each of the phase must take place before the next one could initiate. The traditional project management methodologies include initiation, planning, designing/developing, execution/deployment, and closing. The initiation phase is characterized by the growth of the initial project documentation and resource accumulation. The planning is the next step of the project management methodology. It involves the growth of the time schedule for the project with the help of the listing the tasks and making the complete plan for the project execution. The developing phase is characterized by the use of the plan developed for the project and lining of the improved functional functions (Schwalbe, 2015).  The execution phase is characterized by the use of the functions developed for execution and making the lining of the successive achievement of the final deliverable.  The closing phase can result in making the lining of the closure for the project deliverable. The project deliverable would form the final outcomes from the project and it would result in making the final execution for the project.

Agile: The agile is more of an iterative methodology for the deployment of the improved tasks and formation of the effective implication growth (Kerzner, 2017). The agile methodology is iterative in nature and the lining of the tasks and formation of the project plan growth. The phases of the agile methodology are initiation, planning, designing, developing, monitoring, and closing. The phases of the agile is formed with the help of the making the lining tasks.  The initialization is helpful for the usage of the existing sources of information and developing the concise growth of the final project growth. The planning phase would run simultaneously with the initiation phase. The resources would be used for the completion of the project tasks and listing them in a schedule. The developing phase runs simultaneously with the testing phase.  The usage of the tasks would be aligned for the growth of the functions and making the implication of the tasks favouring the project growth (Hornstein, 2015). The execution phase is helpful for the formation of the tasks making the lining of the tasks listing the growth of the functions and making the list for the growth of the tasks.  The monitoring of the project would be dependent on the analysis of the outcomes for the project.  The usage of the final closure document would help in ceasing the implication of the activity growth.

xPM: xPM stands for Extreme project management and it is used for the deliverable of the project final tasks in a more faster way (Joslin & Müller, 2015). The xPM does not consider the complete analysis of the project tasks. Moreover, it forms the usage of the key requirements of the project for making the analysis of the project deliverable. The xPM is characterized by unclear goal and solution. The project managers would have to collect only the key and vital information in this methodology. The functions have been characterized by the use specific tools and characteristics (Martinelli & Milosevic, 2016). The functions would be executed in this phase and the final deliverable would be achieved for the growth of the final project deliverable. The tasks would be executed for making the growth of the functions. The implication of the tasks would also result in making the operation growth. The accumulation would be helpful for the initiation of the project tasks.  The tasks listed in the functions would be formed for the usage and it would allow the formation of the lining methods.

MPx: MPx is a project management methodology that has clear solution for the achievement of the final deliverable (Turner, 2016). It can be used for research and growth projects. However it lacks in specifying any goal for the project. The usage of the MPx is formed for listing the implication of the tasks and formation of the functions so that the project can be completed effectively. The agile is a method of aligning the tasks iteratively. The completion of the MPx methodology assists in making successive usage of the tasks so that the functions can be formed for the project plan growth.

Five stages of PMLC model

Initiation: The initiation phase is characterized by the growth of the initial project documentation and resource accumulation (Nicholas & Steyn, 2017). The project managers would have to collect information in this phase. The initialization is helpful for the usage of the existing sources of information and developing the concise growth of the final project growth. The usage of the tasks would be aligned for the growth of the functions and making the implication of the tasks favouring the project growth. The accumulation would be helpful for the initiation of the project tasks.

Plan Growth: The planning is the next step of the project management methodology. It involves the growth of the time schedule for the project with the help of the listing the tasks and making the complete plan for the project execution (Spundak, 2014). The usage of the tasks would be aligned for the growth of the functions and making the implication of the tasks favouring the project growth. The planning phase would run simultaneously with the initiation phase. The resources would be used for the completion of the project tasks and listing them in a schedule.

Growth: The developing phase is characterized by the use of the plan developed for the project and lining of the improved functional functions (Heldman, 2018). The functions have been characterized by the use specific tools and characteristics. The developing phase runs simultaneously with the testing phase. The tasks listed in the functions would be formed for the usage and it would allow the formation of the lining methods. The usage of the tasks would be aligned for the growth of the functions and making the implication of the tasks favouring the project growth.

Execution: The execution phase is helpful for the formation of the tasks making the lining of the tasks listing the growth of the functions and making the list for the growth of the tasks (Marcelino-Sadaba et al., 2014). The tasks would be executed for making the growth of the functions. The execution phase is characterized by the use of the functions developed for execution and making the lining of the successive achievement of the final deliverable. The functions would be executed in this phase and the final deliverable would be achieved for the growth of the final project deliverable.

Closing: The closing of the project would be dependent on the iterative completion of the tasks. The implication of the tasks would also result in making the operation growth. The usage of the final closure document would help in ceasing the implication of the activity growth (Harrison & Lock, 2017). The closing phase can result in making the lining of the closure for the project deliverable. The project deliverable would form the final outcomes from the project and it would result in making the final execution for the project.

Project Planning Consideration

The project plan for New Arts and Culture Festival is shown in the table below,

WBS	Task Name	Duration	Start	Finish	Predecessors
0	New Arts and Culture Festival	25 days	Tue 5/1/18	Mon 6/4/18
1	Initiation	5 days	Tue 5/1/18	Mon 5/7/18
1.1	Accumulation of the Resources	5 days	Tue 5/1/18	Mon 5/7/18
1.2	Selection of venue and date	2 days	Tue 5/1/18	Wed 5/2/18
2	Plan Development	15 days	Tue 5/8/18	Mon 5/28/18
2.1	Making Cultural Program Line up	5 days	Tue 5/8/18	Mon 5/14/18	2
2.2	Rehearsals by the Artists	10 days	Tue 5/15/18	Mon 5/28/18	5
3	Development	12 days	Thu 5/3/18	Fri 5/18/18
3.1	Preparing the Venue for Operations	7 days	Thu 5/3/18	Fri 5/11/18	3
3.2	Making Seating Arrangements	3 days	Mon 5/14/18	Wed 5/16/18	8
3.3	Preparation for Light and Sound System	5 days	Mon 5/14/18	Fri 5/18/18	8
4	Execution	3 days	Tue 5/29/18	Thu 5/31/18
4.1	Final stage rehearsals of the artists	2 days	Tue 5/29/18	Wed 5/30/18	6,10
4.2	Execution of the event	1 day	Thu 5/31/18	Thu 5/31/18	12
5	Closing	2 days	Fri 6/1/18	Mon 6/4/18
5.1	Event Post Review	2 days	Fri 6/1/18	Mon 6/4/18	13

The considerations of the project plan are,

• Time duration for each of the tasks are assumed by neglecting the risk factors
• Expected start time for the project would be assumed by the project manager
• All resources can be easily available for the growth of the effective project execution
• No major setback would be faced during the course of action in the project

Risk Management Process

Risk management is the method of analysing the various factors of risk that can be faced during the course of the actions of the project (Pajares et al., 2017). The risk management incorporates risk assessment and risk mitigation process. The complete risk management would be based on the implication of the effective analysis and growth tools. The following steps would be useful for the growth of the risk management process for New Arts and Culture Festival,

Identification of risk: The identification of the risk factor is a major deliverable for the completion of the effective project management growth. The risk factors would be helpful for the usage of the functions and formation of the successive integration model. The risk factors are deployed for integrating the implication of the tasks making the usage of the improved operation growth.

Analysis of the risk: The analysis of the risk factors is done for evaluating whether the risk factor has considerable impact on the tasks of the project (Fleming & Koppelman, 2016). The usage of the factors of risk would enable the simplification of the tasks for making the successive lining of the factors. The factors of risk are deployed for being used in the growth of the tasks. The risk analysis would be helpful for using the growth of the risk priority matrix.

Risk	Type	Probability (1-5)	Severity (1-5)	Rating P*S	Rank
Cost Over budget	Financial	2	4	8	5th
Delay	Operational	5	2	10	4th
Quality Issues	Procurement	3	4	12	2nd
Performers Unhealthy	Human	3	5	15	1st
Less number of audiences	Strategy	2	5	10	3rd

Risk Mitigation: It is the process of mitigating the risk factors by using the risk response strategy. The risk response strategy is shown below,

Risk	Type	Response Strategy
Cost Over budget	Financial	Reduce
Delay	Operational	Exploit
Quality Issues	Procurement	Avoid
Performers Unhealthy	Human	Accept
Less number of audiences	Strategy	Mitigate

Project Stakeholder Management

Stakeholder Management for the project of New Arts and Culture Festival comprise of three steps;

Stakeholder Analysis Matrix

Stakeholder Classification	Stakeholder Roles	Stakeholders
Governance board	Key decision making and approval	Client, Investors, Steering Committee
Management department	Management of the activities	Project Manager, HR manager, Contractor
Operational level	Completion of the activities successfully	Project Team, Workers, Suppliers

Stakeholder Engagement Matrix

Stakeholder	Resistant	Unaware	Neutral	Supporting	Leading
Client		C			D
Investors			C		D
Steering Committee	C				D
Project Manager				C	D
HR manager				C, D
Contractor				C, D
Project Team			C	D
Workers		C		D
Suppliers			C	D

Stakeholder Communication Matrix

Stakeholder	Communication Means	Frequency
Client	Board Meetings, report	Monthly
Investors	Board Meetings	Once
Steering Committee	Board Meetings, report	Monthly
Project Manager	Report, face to face talk	Weekly
HR manager	Face to face talk	Weekly
Contractor	Report, email	Once
Project Team	Report, conversation, email	Weekly
Workers	Conversation, face to face talk	Weekly
Suppliers	Contract	Once

Project Closure 

The closing of the project would be dependent on the iterative completion of the tasks. The implication of the tasks would also result in making the operation growth. The usage of the final closure document would help in ceasing the implication of the activity growth. The closing phase can result in making the lining of the closure for the project deliverable. The project deliverable would form the final outcomes from the project and it would result in making the final execution for the project. The project would be closed by,

• Post Project Meetings
• Celebration for Success
• Review of the event

Conclusion

It can be concluded that the use of the traditional project management tasks had favoured the lining of the tasks for making the usage of the functions that can favour the implication of the improved operation growth. The assignment had considered the project of New Arts and Culture Festival for developing a project report. The project growth had required a series of evaluation of the methodologies like agile, traditional, xPM and MPx. These methodologies would be analysed in this report. The consideration of PMLC was another major factor that can form the impact in the lining of the effective methodologies and growth of the successive lining. The risk management consideration had been done in the report and the tasks are aligned for making the implication of the risk mitigation strategies for the project and the stakeholder management plan.

Part 2

Importance of Ms-Project

The Ms-Project is the most sufficient software for the growth of the operational project plan. The use of the software would be helpful for the growth of the effective project plan. The software considers the growth of the project plan using the activity listing and then scheduling them on a single timeline. The Ms-Project is a document for the growth of the project plan. The lining of the functions had considered the usage of the functions. The software is formed for the usage of the project plan growth and the implication of the resource analysis for the project. The Ms-Project comprises of the implication of the tasks and entering the activity in phase wise and the allowance of the improved analysis of the functions. The implication of the functions would allow the usage of the successful project budget growth.

The lining of the effective project formation would align the implication of the tasks for making the implication of the successful tasks. The project plan growth is a very important factor for the implication of the effective usage of the tasks and the formation of the improved activity growth. The consideration of the methodology would be helpful for the formation of the improved project lining and the growth of the tasks for making a major setback for the organization. The usage of the processes would also be helpful for the formation of the functions and developing effective lining of the tasks. The numerous methodologies can be considered for the project and it would result in making the most optimized project management plan. The completion of the tasks would also help in making the usage of the tasks favouring the implication of the functions. The implication of the usage would be improved for the lining of the functions favouring the lining of the tasks.

Gantt Chart and Network Diagram Showing Critical Task

Figure 1: Gantt chart

Figure 2: Network Diagram

Tracking Gantt chart 

Figure 3: Tracking Gantt chart

Bibliography

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