MNG00785 Project Management - Free Samples to Students

WBS present at a basic level to least the first level.

WBS developed to the second level,Competent use of WBS to at least the 3rd level

WBS shows sophistication and is developed to at least the third level

RACI Chart present but lacks clear linkage to WBS and may not cover all stakeholders.

RACI Chart shows links to WBS and cover most stakeholders Competent use of RACI Chart and covers all stakeholders.

RACI Chart shows sophistication and is clearly linked to WBS and cover all stakeholders.

Answer:

Introduction

Bendingo Bank is a community bank that ties up with universities to take care of their banking needs and provides services to the staff, students, and alumni of concerned university. The profits obtained by the bank from its operations are put back into the community projects to benefit the university. The services provided by the bank to the university include opening bank account, securing loan, and insurance (Bendigo and Adelaide Bank Limited, 2018). The current project involves devolvement of an internet unit in the University building for Bendingo Bank. This document is a project created for this new establishment at the University. The report includes a Work Break Down structure of the project outlining the major project tasks, RACI chart identifying responsibilities of teams, scheduling options, progress reporting, risk management, change management, stakeholder management, and project closure documentation.

WBS

The figure below shows the Work Break Down structure of the project of Bedingo bank development at the university. A WBS is created to divide the project into tasks and sub-tasks until the level smallest work units are identified that are not overlapping and thus, can be completed simultaneously using different project resources. WBS divides the Bedingo bank project into a project charter, business case, project development and project implementation. Creation of the Project Charter would be the first thing to do which would involve identification of scope, time, budget, and risks based on which the project would be proposed. The project owner who would be from the university would approve this charter. The signing of the charter would mark the beginning of the project. Before actual development is carried out, a business case would be prepared with risk register, which would be approved by the executives. The development phase

would consist of execution of project and procurement of the needed resources to be able to complete the implementation process. Project execution would involve planning, designing, community engagement plan, building and approval of contracts. Procurement is done for administrator resources and procurement contractor would be hired (Basu, 2005).

A schedule and project budget would be developed during the development phase. In the implementation phase, the construction would be carried out at the university premises to accommodate the Bedingo bank. It would involve understanding and communicating with major stakeholders of the project, construction of the bank unit, and office setup at the University for the Bank. Once the construction and set up is completed, the project closure documentation would be completed and the project would be handed over by the contractor to the project owner. The project owner would accept the deliverables marked by a signature on the project closure documents as completed and accepted.

The table below expands upon the WBS of the project of construction of Bendigo Bank in University and identifies the milestones and project activity durations. The project is expected to take 995 days for completion after it was started on 2^nd April 2018 with identification of the scope for creating the project charter. The project durations are proposed based on an earlier Bendingo bank establishment project, which was completed between 2007 and 2008. The final project handover would be done by 15 May 2020 and the final sign off would be taken on 15^th June 2020 (Bendingo Bank, 2008).

WBS	Task Name	Duration	Start	Finish	Predecessors
1	Bendigo bank in University	499 days	Mon 30-04-18	Thu 26-03-20
1.1	Project Charter	197 days	Mon 30-04-18	Tue 29-01-19
1.1.1	objectives and Scope	29 days	Mon 30-04-18	Thu 07-06-18
1.1.2	Time, Budget, and Risks	140 days	Mon 30-04-18	Fri 09-11-18
1.1.3	Proposal development	27 days	Mon 12-11-18	Tue 18-12-18	3,4
1.1.4	Charter Sign-off	30 days	Wed 19-12-18	Tue 29-01-19	5
1.1.5	milestone completed	0 days	Tue 29-01-19	Tue 29-01-19	6
1.2	Business Case	55 days	Wed 30-01-19	Tue 16-04-19
1.2.1	Risk Register	40 days	Wed 30-01-19	Tue 26-03-19	7
1.2.2	Executives Approval	15 days	Wed 27-03-19	Tue 16-04-19	9
1.2.3	Milestone 1 Achieved	0 days	Tue 16-04-19	Tue 16-04-19	10
1.3	Development Phase	172 days	Wed 17-04-19	Thu 12-12-19
1.3.1	Project Execution Phase	127 days	Wed 17-04-19	Thu 10-10-19
1.3.1.1	Project Planning	25 days	Wed 17-04-19	Tue 21-05-19	11
1.3.1.2	Design	30 days	Wed 22-05-19	Tue 02-07-19	14
1.3.1.3	Community Engagement	27 days	Wed 03-07-19	Thu 08-08-19	15
1.3.1.4	preliminary Design	35 days	Fri 09-08-19	Thu 26-09-19	16
1.3.1.5	Detailed Design	35 days	Fri 09-08-19	Thu 26-09-19	16
1.3.1.6	Contracts and Approval and	10 days	Fri 27-09-19	Thu 10-10-19	17,18
1.3.1.7	Milestone 2 Achieved	0 days	Thu 10-10-19	Thu 10-10-19	19
1.3.2	Procurement	45 days	Fri 11-10-19	Thu 12-12-19
1.3.2.1	Administrator Engagement	10 days	Fri 11-10-19	Thu 24-10-19	20
1.3.2.2	Procurement contractor	15 days	Fri 25-10-19	Thu 14-11-19	22
1.3.2.3	Final schedule and Budget	20 days	Fri 15-11-19	Thu 12-12-19	23
1.3.2.4	Milestone 3 Achieved	0 days	Thu 12-12-19	Thu 12-12-19	24
1.4	Implementation Phase	46 days	Fri 13-12-19	Fri 14-02-20
1.4.1	Implementation of the Construction	1 day	Fri 13-12-19	Fri 13-12-19	25
1.4.2	stakeholders role	15 days	Mon 16-12-19	Fri 03-01-20	27
1.4.3	stakeholders communication	25 days	Mon 06-01-20	Fri 07-02-20	28
1.4.4	Constructions	22 days	Mon 06-01-20	Tue 04-02-20	28
1.4.5	official startup	5 days	Mon 10-02-20	Fri 14-02-20	29,30
1.4.6	Milestone 4 Achieved	0 days	Fri 14-02-20	Fri 14-02-20	31
1.5	Project Finalization	29 days	Mon 17-02-20	Thu 26-03-20
1.5.1	project handover	7 days	Mon 17-02-20	Tue 25-02-20	32
1.5.2	Documentation Completed	10 days	Wed 26-02-20	Tue 10-03-20	34
1.5.3	Signatures on paper	12 days	Wed 11-03-20	Thu 26-03-20	35
1.5.4	Milestone 5 Achieved	0 days	Thu 26-03-20	Thu 26-03-20	36

RACI Chart

RACI chart is a matrix that identifies major project activities and assigns decision-making authorities for them. It identifies the roles of every team member on a project and clarifies if the roles can be assigned with a responsibility, accountability, or consulting role and if they only needed to be kept informed about the project. A RACI (responsibility, accountability, consulting, and Information) chart has been prepared for the current project of Bendingo bank development at the university stating the major roles of the project and assigning them required authorities for the project tasks identified in eh WBS chart (Bisk, 2018).

WBS	Task Name	Sponsor	Project Manager	Construction Manager	University Head
1.1.1	objectives and Scope	C, I	A, R	I	I
1.1.2	Time, Budget, and Risks	I	A, R	C, I	C, I
1.1.3	Proposal development	I	A, R	I	C, I
1.1.4	Charter Sign-off	I, R	A, R	I	A, C
1.2.1	Risk Register	I	A, R	C, I	I
1.2.2	Executives Approval	I, A	A, R	C, I	R, I
1.3.1.1	Project Planning	I	A, R	I	I
1.3.1.2	Design	I	A, R, C	R, C, I	I
1.3.1.3	Community Engagement	I	A, R	C, I	C, I
1.3.1.4	preliminary Design	I	A, R, C	R, C, I	I
1.3.1.5	Detailed Design	I	A, R, I	R, C, I	I
1.3.1.6	Contracts and Approval and	I	A, R	C, I	R, C, I
1.3.2.1	Administrator Engagement	I, C	A, R	I	R, I
1.3.2.2	Procurement contractor	I	A, R	I	I
1.3.2.3	Final schedule and Budget	I, R, C	A, R	I	R, I
1.4.1.1	stakeholders role	I	A, R	I	I
1.4.1.2	stakeholders communication	I	A, R	I	C, I
1.4.1.3	Constructions	I	A, R	R, I	I
1.4.1.4	official startup	I	A, R	R, I	I
1.4.2.1	project handover	I	A, R	I	C, I
1.4.2.2	Documentation Completed	A. I	A, R	I	C, R, I
1.4.2.3	Signatures on paper	I	A, R	I, C	R, C, I (Caltrans, 2007)

The table below shows identifies the duration for each project activities defined in the WBS with the explanation on why the duration have been chosen so. Most duration estimates are defined based on the experiences gained from a previous similar development project with consideration of differences in resources, technologies, budget, and project size (The Goodheart-Willcox Co., Inc., 2015).

After Levelling, the budget of the project would be $673,440. The table below shows how this budget would be distributed among the WBS tasks for project completion.

Task Name	Duration	Start	Finish	Predecessors	Resource Names	Cost
Bendigo bank in University	563 days	Mon 30-04-18	Wed 24-06-20			$6,73,440.00
Project Charter	226 days	Mon 30-04-18	Mon 11-03-19			$2,12,640.00
objectives and Scope	29 days	Mon 12-11-18	Thu 20-12-18		Project manager	$27,840.00
Time, Budget, and Risks	140 days	Mon 30-04-18	Fri 09-11-18		Project manager	$1,34,400.00
Proposal development	27 days	Fri 21-12-18	Mon 28-01-19	3,4	Architect	$21,600.00
Charter Sign-off	30 days	Tue 29-01-19	Mon 11-03-19	5	Project manager	$28,800.00
milestone completed	0 days	Mon 11-03-19	Mon 11-03-19	6		$0.00
Business Case	55 days	Tue 12-03-19	Mon 27-05-19			$52,800.00
Risk Register	40 days	Tue 12-03-19	Mon 06-05-19	7	Project manager	$38,400.00
Executives Approval	15 days	Tue 07-05-19	Mon 27-05-19	9	Project manager,University Head	$14,400.00
Milestone 1 Achieved	0 days	Mon 27-05-19	Mon 27-05-19	10		$0.00
Development Phase	207 days	Tue 28-05-19	Wed 11-03-20			$2,68,720.00
Project Execution Phase	162 days	Tue 28-05-19	Wed 08-01-20			$1,75,520.00
Project Planning	25 days	Tue 28-05-19	Mon 01-07-19	11	Architect,Contractor,Project manager	$60,000.00
Design	30 days	Tue 02-07-19	Mon 12-08-19	14	Architect	$24,000.00
Community Engagement	27 days	Tue 13-08-19	Wed 18-09-19	15	Project manager	$25,920.00
preliminary Design	35 days	Thu 19-09-19	Wed 06-11-19	16	Architect	$28,000.00
Detailed Design	35 days	Thu 07-11-19	Wed 25-12-19	16	Architect	$28,000.00
Contracts and Approval and	10 days	Thu 26-12-19	Wed 08-01-20	17,18	Project manager	$9,600.00
Milestone 2 Achieved	0 days	Wed 08-01-20	Wed 08-01-20	19		$0.00
Procurement	45 days	Thu 09-01-20	Wed 11-03-20			$93,200.00
Administrator Engagement	10 days	Thu 09-01-20	Wed 22-01-20	20	Inspector	$6,800.00
Procurement contractor	15 days	Thu 23-01-20	Wed 12-02-20	22	Contractor,Project manager	$24,000.00
Final schedule and Budget	20 days	Thu 13-02-20	Wed 11-03-20	23	Architect,Contractor,Engineer,Project manager	$62,400.00
Milestone 3 Achieved	0 days	Wed 11-03-20	Wed 11-03-20	24		$0.00
Implementation Phase	46 days	Thu 12-03-20	Thu 14-05-20			$1,11,440.00
Implementation of the Construction	1 day	Thu 12-03-20	Thu 12-03-20	25		$0.00
stakeholders role	15 days	Fri 13-03-20	Thu 02-04-20	27	Project manager	$14,400.00
stakeholders communication	25 days	Fri 03-04-20	Thu 07-05-20	28	Project manager	$24,000.00
Constructions	22 days	Fri 03-04-20	Mon 04-05-20	28	Architect,Contractor,Engineer,Inspector,Laborer	$73,040.00
official startup	5 days	Fri 08-05-20	Thu 14-05-20	29,30		$0.00
Milestone 4 Achieved	0 days	Thu 14-05-20	Thu 14-05-20	31		$0.00
Project Finalization	29 days	Fri 15-05-20	Wed 24-06-20			$27,840.00
project handover	7 days	Fri 15-05-20	Mon 25-05-20	32	Project manager	$6,720.00
Documentation Completed	10 days	Tue 26-05-20	Mon 08-06-20	34	Project manager	$9,600.00
Signatures on paper	12 days	Tue 09-06-20	Wed 24-06-20	35	Project manager	$11,520.00
Milestone 5 Achieved	0 days	Wed 24-06-20	Wed 24-06-20	36	Project manager	$0.00

Progress Reporting (Timelines)

The table below shows how the project progress would be reported on the Bendingo bank installation project for the University. Until now, the project has reached the stage of the Risk register formation. The task that are completed into planning, scheduling, and budgeting as shown in the table below. By this time, it is understood that initially estimated budget was very accurate as per the project sponsor and thus, at the time of approval, the value of the budget has been decreased. New risks are identified and recorded in the register at this stage. The next step on this project would be presentation of the Bendingo bank design for establishment (Basu, 2005).

Progress Reporting (EVM)

The table below showing the progress report of the project considering its performance against the budget on a specific date as mentioned in gantt chart.

Task Name	Fixed Cost	Fixed Cost Accrual	Total Cost	Baseline	Variance	Actual	Remaining	BCWS
Bendigo bank in University	? 0.00	Prorated	$6,73,440.00	$0.00	$6,73,440.00	$43,200.00	$6,30,240.00	$0.00
Project Charter	? 0.00	Prorated	$2,12,640.00	$0.00	$2,12,640.00	$43,200.00	$1,69,440.00	$0.00
objectives and Scope	? 0.00	Prorated	$27,840.00	$0.00	$27,840.00	$0.00	$27,840.00	$0.00
Time, Budget, and Risks	? 0.00	Prorated	$1,34,400.00	$0.00	$1,34,400.00	$43,200.00	$91,200.00	$0.00
Proposal development	? 0.00	Prorated	$21,600.00	$0.00	$21,600.00	$0.00	$21,600.00	$0.00
Charter Sign-off	? 0.00	Prorated	$28,800.00	$0.00	$28,800.00	$0.00	$28,800.00	$0.00
milestone completed	? 0.00	Prorated	$0.00	$0.00	$0.00	$0.00	$0.00	$0.00
Business Case	? 0.00	Prorated	$52,800.00	$0.00	$52,800.00	$0.00	$52,800.00	$0.00
Risk Register	? 0.00	Prorated	$38,400.00	$0.00	$38,400.00	$0.00	$38,400.00	$0.00
Executives Approval	? 0.00	Prorated	$14,400.00	$0.00	$14,400.00	$0.00	$14,400.00	$0.00
Milestone 1 Achieved	? 0.00	Prorated	$0.00	$0.00	$0.00	$0.00	$0.00	$0.00
Development Phase	? 0.00	Prorated	$2,68,720.00	$0.00	$2,68,720.00	$0.00	$2,68,720.00	$0.00
Project Execution Phase	? 0.00	Prorated	$1,75,520.00	$0.00	$1,75,520.00	$0.00	$1,75,520.00	$0.00
Project Planning	? 0.00	Prorated	$60,000.00	$0.00	$60,000.00	$0.00	$60,000.00	$0.00
Design	? 0.00	Prorated	$24,000.00	$0.00	$24,000.00	$0.00	$24,000.00	$0.00
Community Engagement	? 0.00	Prorated	$25,920.00	$0.00	$25,920.00	$0.00	$25,920.00	$0.00
preliminary Design	? 0.00	Prorated	$28,000.00	$0.00	$28,000.00	$0.00	$28,000.00	$0.00
Detailed Design	? 0.00	Prorated	$28,000.00	$0.00	$28,000.00	$0.00	$28,000.00	$0.00
Contracts and Approval and	? 0.00	Prorated	$9,600.00	$0.00	$9,600.00	$0.00	$9,600.00	$0.00
Milestone 2 Achieved	? 0.00	Prorated	$0.00	$0.00	$0.00	$0.00	$0.00	$0.00
Procurement	? 0.00	Prorated	$93,200.00	$0.00	$93,200.00	$0.00	$93,200.00	$0.00
Administrator Engagement	? 0.00	Prorated	$6,800.00	$0.00	$6,800.00	$0.00	$6,800.00	$0.00
Procurement contractor	? 0.00	Prorated	$24,000.00	$0.00	$24,000.00	$0.00	$24,000.00	$0.00
Final schedule and Budget	? 0.00	Prorated	$62,400.00	$0.00	$62,400.00	$0.00	$62,400.00	$0.00
Milestone 3 Achieved	? 0.00	Prorated	$0.00	$0.00	$0.00	$0.00	$0.00	$0.00
Implementation Phase	? 0.00	Prorated	$1,11,440.00	$0.00	$1,11,440.00	$0.00	$1,11,440.00	$0.00
Implementation of the Construction	? 0.00	Prorated	$0.00	$0.00	$0.00	$0.00	$0.00	$0.00
stakeholders role	? 0.00	Prorated	$14,400.00	$0.00	$14,400.00	$0.00	$14,400.00	$0.00
stakeholders communication	? 0.00	Prorated	$24,000.00	$0.00	$24,000.00	$0.00	$24,000.00	$0.00
Constructions	? 0.00	Prorated	$73,040.00	$0.00	$73,040.00	$0.00	$73,040.00	$0.00
official startup	? 0.00	Prorated	$0.00	$0.00	$0.00	$0.00	$0.00	$0.00
Milestone 4 Achieved	? 0.00	Prorated	$0.00	$0.00	$0.00	$0.00	$0.00	$0.00
Project Finalization	? 0.00	Prorated	$27,840.00	$0.00	$27,840.00	$0.00	$27,840.00	$0.00
project handover	? 0.00	Prorated	$6,720.00	$0.00	$6,720.00	$0.00	$6,720.00	$0.00
Documentation Completed	? 0.00	Prorated	$9,600.00	$0.00	$9,600.00	$0.00	$9,600.00	$0.00
Signatures on paper	? 0.00	Prorated	$11,520.00	$0.00	$11,520.00	$0.00	$11,520.00	$0.00
Milestone 5 Achieved	? 0.00	Prorated	$0.00	$0.00	$0.00	$0.00	$0.00	$0.00

Risk Management

No project can skip risks completely. However, several risks can be prepared for at the start so that the damage from the risks are minimized. For this, it is essential to identify various risks that can occur on a project and build a contingency or mitigation plan to be taken as a solution to avoid the risk or mitigate its impacts after it occurs. The table below identifies the risks that a project may face me the current scenario and assesses them all by identifying how these risks would affect the project and what is the probability of the occurrence of such a risk on the project. Base on the probability and impact scores, a final severity score has been calculated by multiplying the earlier two measures. A mitigation strategy is thus planned considering the severity score of specific risks (PMI, 2008).

Risk Description	Impact	Category	Probability (1 to 5)	Impact (1 to 5)	Score *(PI)**	Mitigation Strategy
1 Timeline extended	Scope creep	Business	4	3	12	Proper monitoring and auditing
2 Budget Enhanced	Scope creep	Business	3	2	6	Using tools for budgeting
3 Political risk	Delay in completion	Procurement	5	3	15	Executing proper communication and proper legal paper works
4 Legal Contractual	Lack in resources and funds	Communication	2	1	2	proper legal paper works
5 Environmental	Failure of the project	Procurement	3	4	12	Contingency plan
6 Design	Failure	Technology	2	3	6	Using latest technology such as 4D visualization
7 Construction	Reconstruction or failure (Quick Base, Inc., 2015)	Technology	1	4	4	Proper management

Change Management

Project [Bedingo Bank Installation at the University] Date [30 April 2018] Person Proposing Change: Manager

Description of Change:

The time for the office set-up has to be increased

The project budget has to be reduced and revised cost management plan to be built considering the revised budget of the project

Resources are overloaded and would not be sufficient to complete the task on time

The project sponsor has reduced the budget figure while signing off the project charter and the project expenses would get adjusted accordingly (PM4Dev, 2018)

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