Pmo201 Project Management: Development Of Assessment Answers

Assume that your team has been appointed as the Information Technology (IT) project planners for the project listed below.

Project: Development of a new information technology centre

Your group has been appointed by a potential client to build a new Information Technology Centre in your capital city. The land owned by the client with an approved budget of $25 million only for the new IT Centre. In addition to the Centre, the client allocated additional fund of 15 million for the latest IT Technology support to cater for the IT needs for the next five years.

As the IT Project Manager of the project you are requested to submit a Project Execution Plan (PEP) for this development.

The group has to develop a project execution plan to manage the activities required to construct the IT Centre.

The tasks required include:

Develop a scope of this project: This requires to develop the scope for the facilities and IT support independently.

Developing a budget for construction of the IT centre and ensuring that the owner can provide the funds and are committed to funding the project.

Obtaining planning permits and approvals from the relevant authorities.

Design and construction of the IT Centre. Completion and handover.

Answer:

Project description

The project reflects on the development in Australia. It is found that for developing the centre of information technology, the amount of budget that was approved is $25 million and additionally $15 million was also provided for utilizing latest IT technology within the data centre. This is generally done so that the data centre can successfully support the IT requirements of the clients quite effectively.

List of assumption

The list of assumptions that are generally made while developing the IT centre in Australia are listed below:

The IT centre must be developed in such a way that it will support all the IT needs for the next coming years

The time that will be needed for finishing the development of the IT centre will be around 182 days

The amount of budget that is approved will be enough for successful completion of the entire project.

Planning methodology

It is identified that in order to develop the information technology centre, agile project management methodology is mainly utilized within the project. Agile methodology is used for developing the information technology centre so that the entire development can get finished within the time that is expected by utilizing the advantage of Automated tools during the testing phase of the project. Agile project methodology is very much advantageous in comparison to other methodologies as with the help of agile methodology, the challenges as well as issues that are mainly related with the project can successfully get reduced. Moreover, it is found that the use of agile methodology is quite useful in finishing the entire project faster as compared to the time that is expected earlier.

Manual planning

Project calendar

Project start date: The initial or starting date of the project will be around 18-06-18

Project end date: The end date of the project will be on 01-03-2019.

Weekends: Saturday as well as Sundays are weekends and considered as holiday for all the employees.

Public holiday list: The list of public holidays is listed in the table that is provided below:

Monday 11^th June	Queen’s birthday
Monday 1st October	Labour day
Tuesday 25^th December	Christmas Day
Wednesday 26 December	Boxing day

WBS, OBS, and RAM

Work breakdown Structure (WBS)

Work breakdown structure is one of the deliverable related breakdown of project activities into key deliverables that generally assists in organizing the entire work or activities of the team that is required to be performed for successful completion of the project into number of manageable sections. The WBS for the project is provided in the table below:

WBS	Task Name
0	Development of new information technology centre
1	Initiation phase
1.1	Project needs analysis
1.2	Project plan development
1.3	Feasibility analysis
1.4	Milestone 1: Completion of initiation phase
2	Planning phase
2.1	Project task scheduling
2.2	Estimation of project resources
2.3	Allocation of resources
2.4	Communication plan development
2.5	Project team allocation
2.6	Milestone 2: Completion of planning phase
3	Designing phase
3.1	Blueprint creation
3.2	Assigning IT needs
3.3	Necessary equipment purchase
3.4	Recruitment of development team
3.5	Milestone 3: Completion of designing phase
4	Development phase
4.1	Assigning new hardware
4.2	Assigning software requirements
4.3	Data warehouse development
4.4	Network system development
4.5	Application of security system
4.6	Creating connection between the systems
4.7	Milestone 4: Completion of development phase
5	Testing phase
5.1	Hardware testing
5.2	Software testing
5.3	Testing of data warehouse
5.4	Milestone 5: Completion of testing phase
6	Closure phase
6.1	Reviewing project
6.2	Sign off
6.3	Data warehouse maintenance
6.4	Milestone 6: Completion of closure phase'

Organizational breakdown structure (OBS)

Organizational breakdown structure is one of the model of hierarchy that assists in illustrating the entire framework of the organization to plan resources as well as for managing the time and cost that is associated with the project. The organizational structure for the project “development of new information technology centre” is provided below:

Figure 1: OBS

(Source: Created by Author)

Responsibility assignment matrix

Responsibility assignment matrix is considered as one of the key component that assists in finishing the entire project successfully. It assists in identifying the role of each of the persons who are involved within the project and for what they are accountable within the project. The RACI stands for responsibility, accountability, consulted and responsible.

	Project manager	Sponsor	Contractor	Designer	Tester	Financial managers	Supervisor
Project needs analysis	A, R	I					C
Project plan development	A, R	I					C
Feasibility analysis	I	C				A, R
Project task scheduling	A, R	I					C
Estimation of project resources	I	C				A, R
Allocation of resources	I	C				A, R
Communication plan development	A, R	I					C
Project team allocation	A, R	I					C
Blueprint creation	C		I	R, A
Assigning IT needs
Necessary equipment purchase	C		I	R, A
Recruitment of development team	C		I	R, A
Assigning new hardware	C		I	R, A
Assigning software requirements	C		I	R, A
Data warehouse development	C		I	R, A
Network system development	C		I	R, A
Application of security system	C		I	R, A
Creating connection between the systems	C		I	R, A
Hardware testing			I		A, R		C
Software testing			I		A, R		C
Testing of data warehouse			I		A, R		C
Reviewing project	A, R	I					C
Sign off	A, R	I					C
Data warehouse maintenance	A, R	I					C

Lists of tasks, durations and their logical relationships

The tasks, durations as well as their logical relationships is reflected in the table that is provided below:

Task Name	Duration	Start	Finish	Predecessors
Development of new information technology centre	182 days	Mon 18-06-18	Fri 01-03-19
Initiation phase	10 days	Mon 18-06-18	Fri 29-06-18
Project needs analysis	7 days	Mon 18-06-18	Tue 26-06-18
Project plan development	5 days	Tue 19-06-18	Wed 27-06-18	2
Feasibility analysis	4 days	Mon 25-06-18	Thu 28-06-18	3
Milestone 1: Completion of initiation phase	0 days	Fri 29-06-18	Fri 29-06-18	4
Planning phase	38 days	Mon 02-07-18	Wed 22-08-18
Project task scheduling	3 days	Mon 02-07-18	Wed 04-07-18	4
Estimation of project resources	5 days	Fri 06-07-18	Thu 12-07-18	7
Allocation of resources	8 days	Mon 16-07-18	Wed 25-07-18	8
Communication plan development	9 days	Fri 27-07-18	Wed 08-08-18	9
Project team allocation	10 days	Thu 09-08-18	Wed 22-08-18	10
Milestone 2: Completion of planning phase	0 days	Tue 21-08-18	Tue 21-08-18	11
Designing phase	40 days	Wed 22-08-18	Wed 17-10-18
Blueprint creation	8 days	Wed 22-08-18	Fri 31-08-18	11
Assigning IT needs	7 days	Fri 31-08-18	Mon 10-09-18	14
Necessary equipment purchase	7 days	Mon 10-09-18	Tue 18-09-18	15
Recruitment of development team	20 days	Wed 19-09-18	Wed 17-10-18	16
Milestone 3: Completion of designing phase	0 days	Wed 17-10-18	Wed 17-10-18	17
Development phase	62 days	Thu 18-10-18	Tue 15-01-19
Assigning new hardware	7 days	Thu 18-10-18	Fri 26-10-18	17
Assigning software requirements	8 days	Mon 29-10-18	Wed 07-11-18	20
Data warehouse development	22 days	Thu 08-11-18	Fri 07-12-18	21
Network system development	9 days	Thu 06-12-18	Tue 18-12-18	22
Application of security system	9 days	Thu 20-12-18	Thu 03-01-19	23
Creating connection between the systems	8 days	Fri 04-01-19	Tue 15-01-19	24
Milestone 4: Completion of development phase	0 days	Tue 15-01-19	Tue 15-01-19	25
Testing phase	23 days	Wed 16-01-19	Fri 15-02-19
Hardware testing	8 days	Wed 16-01-19	Fri 25-01-19	25
Software testing	8 days	Mon 28-01-19	Wed 06-02-19	28
Testing of data warehouse	7 days	Thu 07-02-19	Fri 15-02-19	29
Milestone 5: Completion of testing phase	0 days	Fri 15-02-19	Fri 15-02-19	30
Closure phase	10 days	Mon 18-02-19	Fri 01-03-19
Reviewing project	3 days	Mon 18-02-19	Wed 20-02-19	30
Sign off	3 days	Thu 21-02-19	Mon 25-02-19	33
Data warehouse maintenance	4 days	Tue 26-02-19	Fri 01-03-19	34
Milestone 6: Completion of closure phase'	0 days	Fri 01-03-19	Fri 01-03-19	35

Execution programme

The entire execution programme for the development of the IT centre is provided in the table that is provided below:

WBS	Task Name	Duration
3	Designing phase	40 days
3.1	Blueprint creation	8 days
3.2	Assigning IT needs	7 days
3.3	Necessary equipment’s purchase	7 days
3.4	Recruitment of development team	20 days
3.5	Milestone 3: Completion of designing phase	0 days
4	Development phase	62 days
4.1	Assigning new hardware	7 days
4.2	Assigning software requirements	8 days
4.3	Data warehouse development	22 days
4.4	Network system development	9 days
4.5	Application of security system	9 days
4.6	Creating connection between the systems	8 days
4.7	Milestone 4: Completion of development phase	0 days
5	Testing phase	23 days
5.1	Hardware testing	8 days
5.2	Software testing	8 days
5.3	Testing of data warehouse	7 days
5.4	Milestone 5: Completion of testing phase	0 days

Sub-contractors and required labour schedule

The sub-contractors as well as needed schedule of the labours are provided in the table below:

Name	Start	Finish	Remaining Work
Project Manager	Mon 18-06-18	Fri 01-03-19	152 hrs.
Project Sponsor	Mon 18-02-19	Wed 20-02-19	24 hrs.
Contractor	Mon 02-07-18	Fri 07-12-18	16 hrs.
Risk Manager	Mon 28-01-19	Fri 15-02-19	120 hrs.
Designer	Mon 25-06-18	Fri 15-02-19	192 hrs.
Tester	Mon 25-06-18	Fri 15-02-19	176 hrs.
Business Consultant	Thu 20-12-18	Mon 25-02-19	80 hrs.
Financial Manager	Fri 06-07-18	Fri 07-12-18	16 hrs.
Team Leaders	Mon 16-07-18	Mon 10-09-18	16 hrs.
Supervisor	Mon 16-07-18	Wed 25-07-18	0 hrs.

Bill of quantities and cost estimation

The bill of quantities and cost estimation as per the WBS is provided in the table below:

WBS	Task Name	Duration	Cost
0	Development of new information technology centre	182 days	$39,395,200.00
1	Initiation phase	10 days	$36,800.00
1.1	Project needs analysis	7 days	$14,000.00
1.2	Project plan development	5 days	$10,000.00
1.3	Feasibility analysis	4 days	$12,800.00
1.4	Milestone 1: Completion of initiation phase	0 days	$0.00
2	Planning phase	38 days	$73,360.00
2.1	Project task scheduling	3 days	$5,040.00
2.2	Estimation of project resources	5 days	$6,800.00
2.3	Allocation of resources	8 days	$19,200.00
2.4	Communication plan development	9 days	$29,520.00
2.5	Project team allocation	10 days	$12,800.00
2.6	Milestone 2: Completion of planning phase	0 days	$0.00
3	Designing phase	40 days	$58,480.00
3.1	Blueprint creation	8 days	$12,800.00
3.2	Assigning IT needs	7 days	$8,960.00
3.3	Necessary equipment’s purchase	7 days	$9,520.00
3.4	Recruitment of development team	20 days	$27,200.00
3.5	Milestone 3: Completion of designing phase	0 days	$0.00
4	Development phase	62 days	$27,110,240.00
4.1	Assigning new hardware	7 days	$8,000,000.00
4.2	Assigning software requirements	8 days	$7,000,000.00
4.3	Data warehouse development	22 days	$66,880.00
4.4	Network system development	9 days	$12,000,000.00
4.5	Application of security system	9 days	$27,360.00
4.6	Creating connection between the systems	8 days	$16,000.00
4.7	Milestone 4: Completion of development phase	0 days	$0.00
5	Testing phase	23 days	$12,087,200.00
5.1	Hardware testing	8 days	$12,012,800.00
5.2	Software testing	8 days	$39,680.00
5.3	Testing of data warehouse	7 days	$34,720.00
5.4	Milestone 5: Completion of testing phase	0 days	$0.00
6	Closure phase	10 days	$29,120.00
6.1	Reviewing project	3 days	$10,800.00
6.2	Sign off	3 days	$10,320.00
6.3	Data warehouse maintenance	4 days	$8,000.00
6.4	Milestone 6: Completion of closure phase'	0 days	$0.00

Risk register

Risk	Description	Impact	Probability	Mitigation measures
Inappropriate estimation of budget	It is identified that due to inappropriate budget estimate it is very much difficult to finish the entire project successfully.	High	High	It is very much necessary to utilized earned value analysis in order to track the budget successfully.
Lack of proper resources	Due to inappropriate resources within the project, it is very much difficult to complete the development of the IT centre within the expected time and budget.	High	Medium	It is very much necessary to analyze the resources properly for the project.
Inappropriate management	Due to inappropriate management of project it is quite tough to finish the entire project within the expected budget and time	Medium	Medium	It is very much necessary to utilize proper management strategies for managing the project effectively.
Technical issues	The technical problem that occurs due to inappropriate connection as well as problems in data warehouse causes lot of challenges for the project manager.	High	High	It is necessary to undertake testing after the development phase of the project.
Lack of experience	Due to lack of proper experience, it is very much difficult for the project manager to properly finish the project	Medium	Medium	It is quite necessary to hire workers for the project who are very much experienced for avoiding such issues.

Computerized planning

Lists of tasks and WBS

Figure 2: Lists of tasks and schedule

(Source: Created by Author)

Project calendar

Figure 3: Project calendar

(Source: Created by Author)

PDM diagram and Gantt chart

PDM diagram

Gantt chart

Figure 5: Gantt chart

(Source: Created by Author)

Lists and cost of resources

Figure 6: Resource cost

(Source: Created by Author)

Cost and detail budget

Figure 6: Detailed budget

(Source: Created by Author)

Resource schedule

Figure 6: Resource schedule

(Source: Created by Author)

S-curve

Figure 7: S curve

(Source: Created by Author)

Histogram for resources

Figure 8: Resource Histogram

(Source: Created by Author)

Relevant report for supporting PEP

Figure 8: Resource cost overview

(Source: Created by Author)

Bibliography

Badewi, A., 2016. The impact of project management (PM) and benefits management (BM) practices on project success: Towards developing a project benefits governance framework. International Journal of Project Management, 34(4), pp.761-778.

Conforto, E.C., Salum, F., Amaral, D.C., da Silva, S.L. and de Almeida, L.F.M., 2014. Can agile project management be adopted by industries other than software development?. Project Management Journal, 45(3), pp.21-34.

Joslin, R. and Müller, R., 2015. Relationships between a project management methodology and project success in different project governance contexts. International Journal of Project Management, 33(6), pp.1377-1392.

Kerzner, H., 2017. Project management metrics, KPIs, and dashboards: a guide to measuring and monitoring project performance. John Wiley & Sons.
Svejvig, P. and Andersen, P., 2015. Rethinking project management: A structured literature review with a critical look at the brave new world. International Journal of Project Management, 33(2), pp.278-290.

Kucharska, W. and Kowalczyk, R., 2016. Trust, Collaborative Culture and Tacit Knowledge Sharing in Project Management–a Relationship Model.

Marcelino-Sádaba, S., Pérez-Ezcurdia, A., Lazcano, A.M.E. and Villanueva, P., 2014. Project risk management methodology for small firms. International journal of project management, 32(2), pp.327-340.

Mir, F.A. and Pinnington, A.H., 2014. Exploring the value of project management: linking project management performance and project success. International journal of project management, 32(2), pp.202-217.

Sánchez, M.A., 2015. Integrating sustainability issues into project management. Journal of Cleaner Production, 96, pp.319-330.roject Management, 33(4), pp.772-783.

Schwalbe, K., 2015. Information technology project management. Cengage Learning.

Todorovi?, M.L., Petrovi?, D.?., Mihi?, M.M., Obradovi?, V.L. and Bushuyev, S.D., 2015. Project success analysis framework: A knowledge-based approach in project management. International Journal of P

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