SBLC5001 Project Management - Free Samples to Students

1.To coordinate and integrate information across project management knowledge areas and across the organization, there must be a good project management plan. A project management plan is a document used to coordinate all project planning documents and help guide a project’s execution and control. Critically discuss the importance of project management plan.

2.Create a project management plan for your project using the template provided on the portal.

3.You are required to construct the network diagram illustrating the backward and forward pass with necessary attributes. You will have to determine and highlight the critical path explaining and evaluating what this indicates and what significant effects it has on the completion of the project.

4.‘Every project, big or small, is associated with risks’. Risk analysis is one of the important requirement to make your project a success. Critically discuss the importance of Risk Management with respect to the project you have selected.

Answer:

Introduction:

This project depicts the role of ERP system in the business organization and the way through which it can enhance the overall business efficiency simultaneously. After analyzing the details of the cloud based ERP system, it is defined that for successful accomplishment of the solution around 180 days and £80,000 will be required and the project phase considered for the ERP development are divided into five work packages in terms of project initiation, planning, development, testing and closure.

The objectives of the project are as follows:

To identify the current issues facing by Wiser
To select the most suitable cloud vendor for Wiser
To implement cloud based ERP solution within 180 days and £80,000

The goal of the project is to develop cloud based ERP solution for the business organization named as Wiser to increase its overall business efficiency.

The scope of the project is to build an accurate cloud based ERP platform for Wiser to resolve their operational and functional issues.

The project is assumed to be completed in 180 days within an estimated budget of £80,000.

Wiser was facing many issues associated to security, availability, support, scalability and resources. With the incorporation of cloud based ERP these risks will be completely resolved.

The total cost estimated for the successful implementation of the cloud based ERP is £80,000

In Wiser the cloud based ERP implementation will take around 180 days.

Wiser a United Kingdom based company serves in-house creative as well as recruitment solution for the applied candidates. The company is responsible to build employer brands for attracting amazing people an guide the candidates to serve them a dream career.

Wiser is a known United Kingdom based employment service provider Comp

any. The services offered by the company is mail y developed to attract the consumers. Besides candidates and applicants Wiser also has guides who can guide the candidates and act as mentors so that they can build their professional career successfully. However, due to lack of functional and operational activities Wiser fails to store their information. In order to resolve the issues of manual data management system the company is willing to implement cloud based ERP solution to store and access different information with high security.

Goals

Objectives

The cloud based system will increase the overall business efficiency

The system will be secured enough and the cost and time estimated for the system implementation is also reasonable

To consider each necessary factors of cost and timeline

Another objective of the project developer is to complete the project within £80,000 with a time specification of 180 days or (6 months).

Departmental Statements of Work (SOW)

Departmental SOW	Owner/Prime	Due Date/Sequence
A project change request	Project manager	Fri 6/1/18- Tue 6/12/18
Requesting the cloud vendor	Cloud vendor provider	Mon 7/23/18-Thu 7/26/18
Submission of final design interface	Project sponsor and project manager	Wed 10/3/18-Wed 1/30/19

Organizational Impacts

Organization

Impact to and Participation of Organization

Wiser

The company is a home for the young generation who dream bigger and whose level of expectation is more than the general one. This employment environment gives creative, recruitment meets for building and transforming employer brand.

The creativity of Wiser innovate with design, web as well as film for capturing all those factors that the company makes. The recruiters associated to the company are much professional and thus introduces the companies with the most appropriate, suitable and eligible candidate.

The company is willing to implement cloud based ERP solution for in increasing their overall business efficiency, operational and functional practices.

Project Deliverables

Milestone	Deliverable
1. Project initiation phase 2. Project planning phase	Defining project scope and company background Identification of project team Stakeholders identification for the business blueprint AS-IS business process development Mapping ERP process Cloud vendor selection
3. Project development phase	· ERP Prototype outlining · Defining manual process · Designing interface · Project testing
4. Project closure phase	· Stakeholder signoff · Final documentation · Post project maintenance plan

Deliverables Out of Scope

The skills and knowledge required to be possessed by the project team members are not defined in the scope of the project

The future technical specifications are not appropriately designed and demonstrated in this project scope

Project Estimated Costs & Duration

Project Milestone	Date Estimate	Deliverable(s) Included	Confidence Level
Milestone 1: Completion of project initiation phase	Thu 7/5/18	· Defining project scope and company background · Identification of project team · Stakeholders identification for the business blueprint · Identifying system environment · Technical infrastructure development · Identification of production ambiance	Medium
Milestone 2: Completion of project planning phase	Wed 9/5/18	· AS-IS business process development · Mapping ERP process · Cloud vendor selection · Risk management plan · Procurement and contingency management plan · Identifying END-tc-END current business process · Indentifying process integrator points · Defining end-tc-END Future business process for Wiser	Medium
Milestone 3: Completion of project development phase	Thu 12/13/18	· ERP Prototype outlining · Prototype designing · Defining manual process · Designing interface · Technical specification · Coding · Cloud platform identification and incorporation	High
Milestone 4: Completion of project testing phase	Wed 1/30/19	· Unite testing · Integrated testing · Acceptance testing	Medium
Milestone 5: Completion of project closure phase	Thu 2/7/19	· Stakeholder signoff · Final documentation · Post project maintenance plan	Medium

Project Assumptions

Assumption 1: The project is assumed to be completed within 180 days or 6 months

Assumption 2: The project is assumed to be completed in £80,000

Assumption 3: It is also assumed that with the successful implementation of the cloud based ERP system Wiser will be able to provide the consumers a much effective and efficient service

Project Issues

Priority Criteria

1−High-priority/critical-path issue; requires immediate follow-up and resolution.

2 −Medium-priority issue; requires follow-up before completion of next project milestone.

3 −Low-priority issue; to be resolved prior to project completion.

4−Closed issue.

#	Date	Priority	Owner	Description	Status & Resolution
1	Critical path issues	High	Project manager	In order to complete any project, it is not necessary that there will be only one path rather there are many directions to be followed through which a project can be completed within estimated budget and time. If the project manager fails to identify the most suitable path to direct the project towards its objectives then the entire project may become a failure	After identification of the critical path issues necessary actions should be undertaken for resolving the issues of project progress path. The project is expected to be complete
2	Issues with post project maintenance plan	High	System developer	As the project is about implementation of a cloud based ERP system for storing information in a much secured way thus if the project manager and system developer fails to identify all necessary post implementation program then for further system level issues there will be no availability of solution.	Besides current maintenance planning the system developers are needed to consider all possible post project maintenance planning as well.

Project Risks

#	Risk Area	Likelihood	Risk Owner	Project Impact-Mitigation Plan
1	Lack of financial support	High	Finance manager and project sponsor	It is the responsibility of the project sponsors and the finance manager to develop a feasibility study so that the necessary capital that might be needed for the successful completion of cloud based ERP system can be estimated. It is expected that if necessary financial support and given to the project developer at the very project initiation phase then within the estimated time the system will be able to deliver the system considering all specifications in terms of operational and functional activities.
2	Improper resource allocation	High	HR manager	In order to successfully complete a project, based on skills and knowledge, resources must be allocated to each task. It is the responsibility of the allotted human resources to complete their allotted job roles. With the help of different performance measurements matrix the skills of the resources will be measured accordingly. Then, based on the skills the resources are to be allotted for each work package.
3	Lack of technical expertise	Medium	Resource manager	For the successful implementation of the cloud based ERP system, wiser should arrange on job training and development program and workshop as well. It is expected that if the project team members attend those workshop and training program professionally then automatically their overall skill will be increased. If they apply those skills in the real world then the overall efficacy of the overall ERP system will automatically increase.
4	Lack of security	High	System developer	It is the responsibility of the system developer and security manager to take possible actions on ERP system security in terms of encryption, firewall and strong password. With the help of encryption apart from the sender and the receiver no third party will be able to access information from the server. The firewall can keep the information transmission channel secured from the external unauthenticated and unauthorized users. The security key should not be shared with any outsiders.

Project Constraints

For this particular project triple project constraints are considered in terms of project time, scope and budget. After analyzing the service details offered by Wiser it is determined that, for the successful implementation of the cloud based ERP system the total cost estimated in £80,000. Besides cost the total time that has been estimated is around 6 months or 180 days. The scope of the project is to design and implement a cloud based ERP system for building employer brands that can attract people and guide them throughout their dream career. The timeline, cost and the resources details allotted for each phase are also elaborated in the following section:

Task Name	Duration	Start	Finish	Predecessors	Resource Names
Cloud based ERP system development in Wiser	180 days	Fri 6/1/18	Thu 2/7/19
Project initiation phase	25 days	Fri 6/1/18	Thu 7/5/18
Defining project scope and company background	3 days	Fri 6/1/18	Tue 6/5/18		project manager
Identification of project team	5 days	Wed 6/6/18	Tue 6/12/18	2	project manager, project sponsor
Stakeholders identification for the business blueprint	6 days	Wed 6/13/18	Wed 6/20/18	3	Human resource manager
Identifying system environment	3 days	Wed 6/13/18	Fri 6/15/18	3	business analyst
Technical infrastructure development	5 days	Thu 6/21/18	Wed 6/27/18	4	system developer
Identification of production ambiance	6 days	Thu 6/28/18	Thu 7/5/18	5,6	business analyst
Milestone 1: Completion of project initiation phase	0 days	Thu 7/5/18	Thu 7/5/18	7
Project planning phase	44 days	Fri 7/6/18	Wed 9/5/18
AS-IS business process development	5 days	Fri 7/6/18	Thu 7/12/18	8	system developer
Mapping ERP process	6 days	Fri 7/13/18	Fri 7/20/18	10	Application programming manager
Cloud vendor selection	4 days	Mon 7/23/18	Thu 7/26/18	11	project sponsor
Risk management plan	6 days	Fri 7/27/18	Fri 8/3/18	12	project manager
Procurement and contingency management plan	9 days	Mon 8/6/18	Thu 8/16/18	12,13	business analyst
Identifying END-tc-END current business process	6 days	Fri 8/17/18	Fri 8/24/18	14	system developer
Indentifying process integrator points	3 days	Mon 8/27/18	Wed 8/29/18	15	project manager
Defining end-tc-END Future business process for Wiser	5 days	Thu 8/30/18	Wed 9/5/18	16	business analyst
Milestone 2: Completion of project planning phase	0 days	Wed 9/5/18	Wed 9/5/18	17
Project development phase	71 days	Thu 9/6/18	Thu 12/13/18
ERP Prototype outlining	9 days	Thu 9/6/18	Tue 9/18/18	18	system developer
Prototype designing	10 days	Wed 9/19/18	Tue 10/2/18	20	Application programming manager
Defining manual process	12 days	Wed 10/3/18	Thu 10/18/18	21	system developer
Designing interface	12 days	Wed 10/3/18	Thu 10/18/18	21	Application programming manager
Technical specification	10 days	Fri 10/19/18	Thu 11/1/18	22,23	Application programming manager ,project manager
Coding	10 days	Fri 11/2/18	Thu 11/15/18	24	Application programming manager
Cloud platform identification and incorporation	20 days	Fri 11/16/18	Thu 12/13/18	25	project manager
Milestone 3: Completion of project development phase	0 days	Thu 12/13/18	Thu 12/13/18	26
Project testing phase	34 days	Fri 12/14/18	Wed 1/30/19
Unit testing	10 days	Fri 12/14/18	Thu 12/27/18	27	system tester
Integrated testing	12 days	Fri 12/28/18	Mon 1/14/19	29	system tester
Acceptance testing	12 days	Tue 1/15/19	Wed 1/30/19	30	system tester
Milestone 4: Completion of project testing phase	0 days	Wed 1/30/19	Wed 1/30/19	31
Project closure phase	6 days	Thu 1/31/19	Thu 2/7/19
Stakeholder signoff	2 days	Thu 1/31/19	Fri 2/1/19	32	finance manager
Final documentation	2 days	Mon 2/4/19	Tue 2/5/19	34	project sponsor
Post project maintenance plan	2 days	Wed 2/6/19	Thu 2/7/19	35	project manager
Milestone 5: Completion of project closure phase	0 days	Thu 2/7/19	Thu 2/7/19	36

Project Structure Approach

[Replace this text with a description of how the project will be structured and what approach will be used to manage the project.

The project constraints are dependent on each other. In order to measure the project level dependencies the project and the company both are considered in terms of out scope ad in scope. Sequential project activities will help the project managers to complete the cloud based ERP implementation project successful within the estimated time and budget. Necessary health and safety measures are also to be considered for the ERP system.
In order to successfully complete the project the project manager has divided the entire project in small five phases. All of these phases are interrelated to each other and the input of one phase act as the output to the very next phase. According to the project plan the five project development phases are project initiation phase, planning phase, development phase, testing phase an closure phase. For each of the milestones the project manager, project sponsor and the system developers are responsible respectively.

Project Team Organization Plans

Project Team Role	Project Team Member(s)	Responsibilities
Project manager	John smith	Responsible to control and monitor the cloud based ERP project
Finance manager	Williams Anderson	To design feasibility study and develop a budget pan for the project
Project sponsor	Steven lee	To sponsor necessary capital to support the project for its successful completion
System developer	John carter	To develop the cloud based ERP system
System analysts	Thomas mullar	To analyze the system that has been developed
System tester	James Anderson	To test the system
HR manager		To develop the project team and allot the resources based on their job roles
Business analysts	John Cena	To design the system considering all business aspects.

Milestone	Deliverable
Project initiation document	Successful completion of project initiation
Project planning document	Successful completion of project planning
Project development document	Successful completion of project development
Project testing document	Successful completion of project testing
Project closure document	Successful completion of project closure

References

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Calvo-Mora, A., Navarro-García, A., & Periañez-Cristobal, R. (2015). Project to improve knowledge management and key business results through the EFQM excellence model. International Journal of Project Management, 33(8), 1638-1651.

Fernandez-Cavia, J., Rovira, C., Díaz-Luque, P., & Cavaller, V. (2014). Web Quality Index (WQI) for official tourist destination websites. Proposal for an assessment system. Tourism management perspectives, 9, 5-13.

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