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BSBADM502 Manage meetings

Assessment 1

Plan and prepare for a meeting

Meeting Requirements Form

Chairperson

Gareth Singh

Department

Product Development

Meeting name

New product development and Distribution channel

Meeting details

Date

31/01/2017

Time

9.30 – 14.30

Location

Main office Board room

Budget

$500.00

Meeting format

Purpose

To get the creative ideas for new product development and proper distribution methods

Agenda

Participants

Internal

- Gareth Singh

- Sarah Callis

- Lee Zigomaris

- Jack Macquarie

- Peter McKenzie

- Jonathan Redmond

- Ruth Crabbe

External

- Marketing expert (Ace Consultants)

Speakers

- Gareth Singh (Product Development Manager)

- Marketing expert from Ace Consultants

- Jack Macquarie (Distribution Manager)

Seating arrangements

Conference style

Video or teleconference requirements

None

Supporting materials

Pre-reading

- Procurement policy

- Previous Minute of meeting about product development

Meeting documentation

- The current sales of each products

- The preferred supplier list

Equipment requirements

Computer, projector, Slide presentation, Whiteboard and marker, Slide presentation, Handouts

Hospitality requirements

Catering requirements

- Coffee and tea

- Sandwich

- Soft Drink

Accommodation requirements

None

Other requirements

Special needs of attendees

- All attendees need to prepare the information of ideas to discuss

- Distribution team need to prepare the information ofs proper distribution channel of new products

Other organisational requirements for conducting meetings

- The format of the document will follow organisational standards on creating minute document

- All document should be follow the style guide of the company

Applicable conventions for conducting meetings

- According to Adept Owl Meetings Policy and Procedures

Legal and ethical requirements for conducting meetings

- Adept Owl Code of Conduct

- Adept Owl Anti-discrimination Policy and Procedures

- Adept Owl Privacy Policy

Other specific requirements

- The problems of existing products

Meeting preparation action plan

Meeting name:

New product development and Distribution channel

Meeting date:

31/01/2017

Chairperson/host:

Gareth Singh

Action required

By whom

By when

Prepare budget for this meeting

Gareth Singh

19/01/2017

Book the meeting room

Sarah Callis

20/01/2017

Identify the attendees and notify them by email

Lee Zigomaris

21/01/2017

Contact the Marketing expert from ACE Consultant

Gareth Singh

21/01/2017

Develop and distribute the meeting agenda

Sarah Callis

22/01/2017

Prepare all required documents and templates

Sarah Callis

25/01/2017

Contact the catering providers

Lee Zigomaris

25/01/2017

Prepare materials and equipment for meeting

Lee Zigomaris

25/01/2017

Tell all attendees about the required action before meeting

Gareth Singh

25/01/2017

Prepare spare of documents

Sarah Callis

28/01/2017

Meeting Invitation

Dear all attendees,

Due to the company needs to increase sales and customers, we need to create new products to attract more customers. The below is the information for this meeting:

Meeting Name: New product development and Distribution channel

Meeting Date and Time: 31/01/2017 at 9.30 – 14.30 (with 1 hour for lunch and 10 minutes break)

Location: Main office Board room

Meeting purpose: To get the creative ideas for new product development and proper distribution methods

Pre-reading document: Procurement policy and Previous Minute of meeting about product development

Agenda items:

  • Report on current sales of each products
  • Report on which distribution channel is the most popular for last years
  • Discuss about the problems of existing products
  • The information about current marketing trends from ACE Consultants
  • Discuss about the ideas of new product development
  • Discuss about the idea of proper channel for distribution of new products

If I have update the information, I will inform you by email. If you have any question, please let me know.

Regards,

Gareth Singh

Product Development Manager

Adept Owl Games Company
42 Challenge Lane | RICHMOND VIC 3121
Ph: 03 9234 5678 | Fax: 03 9234 5679
website: www.adeptowl.com.au | email: G.Singh@adeptowl.com.au

Please consider the environment before printing this email.
This email and any attachments to it may be confidential and are intended solely for the use of the individual to whom it is addressed. Any views or opinions expressed are solely those of the author and do not necessarily represent those of [business name]. Please contact the sender if you believe you have received this email in error.

Meeting agenda

DATE:

31/01/2017

MEETING TITLE:

New product development and Distribution channel

TIME:

9.30-14.30

ATTENDEES:

- Gareth Singh ((Product development Manager)

- Sarah Callis (Product development team)

- Lee Zigomaris (Product development team)

- Jack Macquarie (Distribution Manager)

- Peter McKenzie (Manufacturing Manager)

- Jonathan Redmond (Sales manager)

- Ruth Crabbe (General Manager of operations)

- Market Expert (ACE Consultant)

LOCATION:

Main office, Board room

CHAIR:

Gareth Singh

MINUTE-TAKER:

Sarah Callis

Meeting preparation

PLEASE READ:

Procurement policy

Previous Minute of meeting about product development

PLEASE BRING:

Total product sales report

Sales report for each products

Meeting structure

ITEM

TOPIC

PRESENTER

DURATION

1

Open meeting

Chair

3 mins

2

Objective of meeting

Chair

4 mins

3

Apologies

Chair

3 mins

4

Approve minutes of previous meeting

Chair

5 mins

5

Agenda items

1

Sales report

- Report on total sales

- Report sales of each products from last year

Jonathan Redmond

15 mins

2

Distribution channel

- Report the most popular from last year

Jack Macquarie

15 mins

3

BREAK

10 mins

4

Discussion

- Discuss about the problems of existing products

All attendees

30 mins

5

LUNCH

60 mins

6

The information about current marketing trends

ACE Consultants

30 mins

7

Discuss the idea of new product development and proper channel for distribution

All attendees

45 mins

7

Any other business

Interested parties

10 mins

8

Arrange next meeting

Chair

8 mins

9

Close meeting

Chair

2 mins

Meeting minutes

DATE:

31/01/2017

MEETING TITLE:

New product development and Distribution channel

TIME:

9.30-14.30

ATTENDEES:

- Gareth Singh ((Product development Manager)

- Sarah Callis (Product development team)

- Lee Zigomaris (Product development team)

- Jack Macquarie (Distribution Manager)

- Peter McKenzie (Manufacturing Manager)

- Jonathan Redmond (Sales manager)

- Market Expert (ACE Consultant)

LOCATION:

Main office, Board room

CHAIR:

Gareth Singh

MINUTE-TAKER:

Sarah Callis

Open meeting

OBJECTIVE OF MEETING:

To get the creative ideas for new product development and proper distribution methods

APOLOGIES:

Ruth Crabbe (General Manager of operations)

APPROVE MINUTES

OF PREVIOUS MEETING

-

Action from previous meeting

ITEM

TOPIC

RESPONSIBLE

DUE DATE

1

-

2

-

Agenda

ITEM

TOPIC

PRESENTER

DURATION

1

Sales report

- The total sales of last year is the best performance and make the high profits

- The best sellers product is Monopoly that is 60%

- The second is Scrabble that is 35%

- The third is Family board game that is 20%

Jonathan Redmond

15 mins

2

Distribution channel

- The distribution channel that customers use the most is retail shop that is about 70%

- The second channel is online store that is 30%

Jack Macquarie

15 mins

3

Discussion

- Some products are under quality from suppliers

- Customers complain with Castle’s North board game

- Some products are need to re-manufacture

All attendees

30 mins

4

The information about current marketing trends

- Current market trend is family board games that are developed for kids and adults to play together

- The requirement of customers is need to play with family holidays, school night and weekends

- Most importantly board games are an activity that pulls together the whole family and helps you pull the kids away from the TV and the computer

ACE Consultants

30 mins

5

Discuss the idea of new product development and proper channel for distribution

- The product should be family products that can let the family play together

- Design monopoly that is always popular in a ways to attract more customers

- We should increase sales on websites and advertise product online on Facebook or Twitter

All attendees

45 mins

Any other business

TOPIC

RAISED BY

ACTION

New products

Peter McKenzie

Contact the supplier who can consult and give the best price of development

New product

Product development manager

Ask for getting approval from CEO about developing new products

Next meeting

DATE:

15/02/2017

ATTENDEES:

- Gareth Singh ((Product development Manager)

- Sarah Callis (Product development team)

- Lee Zigomaris (Product development team)

- Jack Macquarie (Distribution Manager)

- Peter McKenzie (Manufacturing Manager)

- Jonathan Redmond (Sales manager)

- Ruth Crabbe (General Manager of operations)

- Market Expert (ACE Consultant)

TIME:

9.30-14.30

LOCATION:

Main office, Board room

CHAIR:

Gareth Singh

MINUTE- TAKER:

Sarah Callis

Close meeting

BSBADM502 Manage meetings Assessment 1

BSBADM502 Manage meetings Assessment 2

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